RFI2_08425_ExhibitB_Specifications.docx

RFI***SPECIFICATIONS AND SCOPE OF SERVICES***RFI

This provides an overview of the mandatory Specifications for Flooring and Installation Services. This Exhibit details the contract scope – i.e., the included Goods/Services (Flooring and Installation Services) that are included in this enterprise procurement solution contract and available for purchase from Contractor by eligible Purchasers as well as certain required minimum specifications for such Goods/Services and certain minimum performance requirements for Contractors. Note: At Contract award, this Exhibit will be incorporated into Contract as Exhibit A – Scope of Goods/Services.

1. CARPET SPECIFICATIONS (CATEGORIES 1 & 2):

· TECHNICAL SPECIFICATIONS

All carpet supplied under this contract must meet the following minimum performance and quality standards, as verified through manufacturer-provided specification or technical data sheets:

i. Durability and Wear Resistance

1. Carpet shall have a minimum tuft bind strength of 8lbs., ensuring longevity and resistance to fiber loss.

ii. Stain and Soil Resistance

1. Products shall meet or exceed the American Association of Textile Chemists and Colorists (AATCC) 175 stain resistance standards or an equivalent performance rating.

iii. Flammability and Safety Compliance

1. Carpets must comply with Advancing Standards Transforming Markets (ASTM) E648 (Radiant Panel Test), achieving a Class I rating for commercial installations.

2. Smoke density performance shall meet ASTM E662, ensuring safety in enclosed environments.

iv. Texture Appearance Retention Rating (TARR):

1. Carpet shall meet minimum TARR thresholds, verified through hexapod wear testing:

a. Moderate – ≥2.5 TARR

b. Heavy – ≥3.0 TARR

c. Severe – ≥3.5 TARR

· GREEN SPECIFICATIONS

i. Listed below are the green specifications that Bidders should have. The links provided are for reference only and are not meant to be exhaustive, only as a guide to bidders.

1. Be tested and certified compliant with California’s Section 01350 emissions test based on the CA Department of Public Health (CDPH) Standard Method v1.2-2017 or the most current version. To show compliance, the product should have at least one of the following third-party certifications:

a. SCS FloorScore FloorScore® | SCS Global Services

b. UL GREENGUARD GOLD GREENGUARD Certification | UL

c. Carpet and Rug Institute Green Label Plus Green Label Plus - The Carpet and Rug Institute (carpet-rug.org)

d. Cradle to Cradle Certified or Material Health Certificate Home - Cradle to Cradle Products Innovation Institute (c2ccertified.org)

e. A third party-verified transparency standard such as a health product declaration (HPD) verifying compliance

2. Be free of per- and poly-fluoroalkyl substances (PFAS) (e.g., Stainmaster).

a. PFAS Free-Information on this topic can be found here: PFAS in Building Materials - Green Science Policy Institute

b. This can be demonstrated by submitting:

i. Cradle to Cradle Certified or Material Health Certificate Home - Cradle to Cradle Products Innovation Institute (c2ccertified.org)

ii. Test data verifying that the product does not contain >100 ppm total fluorine.

iii. A Declare label that is designated as “Red List free”.

iv. A Health Product Declaration (HPD) that demonstrates the product is free of intentionally added PFAS.

v. Documentation of another third-party verified transparency. standard stating that the product is free of intentionally added PFAS or does not contain >100 ppm total fluorine.

3. Be attached mechanically without a chemical adhesive or come with a peel-and-stick adhesive.

a. If wet-applied is used, it must:

i. Be certified low emitting per CA 01350

ii. Meet other specifications in the adhesive specifications

4. Be free of coal fly ash, polyvinyl chloride (PVC or “vinyl”), other chlorinated polymers, tire-derived recycled rubber, brominated and chlorinated (halogenated) flame retardants, and antimicrobial surface treatments or materials.

a. Coal Fly Ash Free-Information on this topic can be found here: Coal Ash Basics | US EPA

5. Be a solution-dyed product- a manufacturing process where colored dye is thoroughly mixed into the liquid fiber solution before fibers are extruded.

6. Not be marketed as antimicrobial or claim as such.

7. Carpet cushions must not exceed 1,000 parts per million for additive flame retardant materials, contain no post-consumer recycled foam, be at least 7/16” thick, and have a minimum density of 6 pounds.

2. RESILIENT AND OTHER FLOORING SPECIFICATIONS (CATEGORIES 3, 4, 5, & 6):

· TECHNICAL SPECIFICATIONS

All flooring supplied under this contract must meet the following minimum performance and quality standards, as verified through manufacturer-provided specification or technical data sheets:

i. Solid Vinyl Tile (SVT), Luxury Vinyl Tile (LVT), and Luxury Vinyl Plank (LVP

1. Durability and Wear Resistance

a. Wear layer thickness shall be minimum 20 MIL (0.5mm) for commercial applications.

b. Flooring must meet ASTM F1700 Class III Type B (embossed) classification.

c. Static load resistance shall be ≥1000 psi per ASTM F970.

2. Slip Resistance and Safety

a. Flooring must meet ASTM C1028-89 slip resistance standards (≥0.6 per ADA guidelines)

b. Fire resistance shall comply with ASTM E648 Class I and ASTM E662 smoke density (<450)

ii. Heterogeneous Sheet Vinyl, Homogeneous Vinyl, and Sheet Linoleum

1. Heterogenous sheet vinyl must have a wear layer of 20mil and meet ASTM F1303 Tyle I, Grade I for wear resistance.

2. Homogeneous sheet vinyl must be at least 2mm thick and meet ASTM F1913 for wear resistance

3. Sheet linoleum must be at least 2mm thick and meet ASTM F2034 for wear resistance.

4. Fire resistance shall comply with ASTM E648 Class I and ASTM E662 smoke density (<450)

iii. Rubber Flooring

1. Rubber flooring must meet ASTM F1344 standards for commercial applications.

2. Static load resistance shall be ≥1500 psi per ASTM F970

3. Fire resistance shall comply with ASTM E648 Class I and ASTM E662 smoke density (<450)

· FLOORING GREEN SPECIFICATIONS:

i. Listed below are the green specifications that Bidders should have. The links provided are for reference only and are not meant to be exhaustive, only as a guide to bidders.

1. Be tested and certified compliant with California’s Section 01350 emissions test based on the CA Department of Public Health (CDPH) Standard Method v1.2-2017 or the most current version. To demonstrate compliance, the product shall currently have at least one of the following third-party certifications:

a. SCS FloorScore FloorScore® | SCS Global Services

b. UL GREENGUARD GOLD GREENGUARD Certification | UL

c. Cradle to Cradle Certified or Material Health Certificate Home - Cradle to Cradle Products Innovation Institute (c2ccertified.org)

d. A third party-verified transparency standard such as a health product declaration (HPD) verifying compliance

2. Be free of ortho-phthalates as demonstrated by submitting:

a. Cradle to Cradle Certified or Material Health Certificate Home - Cradle to Cradle Products Innovation Institute (c2ccertified.org)

b. A Declare label that is designated as “Red List free”.

c. SCS Assure Certified

d. Documentation of another third-party verified transparency standard stating that the product does not contain intentionally added ortho-phthalates Test data that demonstrated the individual or sum of ortho-phthalates using test method CPSC-CH-C1001-09.4 does not exceed 1000 ppm

3. Be attached mechanically without a chemical adhesive or come with a peel-and-stick adhesive.

a. If wet-applied is used, it must:

i. Be certified low emitting per CA 01350

ii. Meet other specifications in the adhesive specifications

4. Be free of coal fly ash, polyvinyl chloride (PVC or “vinyl”), other chlorinated polymers, tire-derived recycled rubber, brominated and chlorinated (halogenated) flame retardants, and antimicrobial surface treatments or materials.

a. Coal Fly Ash Free-Information on this topic can be found here: Coal Ash Basics | US EPA

5. Not require the periodic use of floor finish/polish, strippers/removers, sealants, or maintainers; including, but not limited to vinyl composite tile (VCT).

3. Installation Scope of Services:

· INSTALLATION REQUIREMENTS. Notwithstanding any provision to the contrary, Contractor shall ensure, as part of the Flooring Preparation and Installation that the project site is ready and suitable for installation of the floorcovering.

i. Contractor shall obtain, as required, electrical certification(s), Plumbing certificate, License(s), and/or Permits, etc. as well as any drawings needed to obtain those permits.

ii. Product installations shall be performed by manufacturer-authorized personnel and meet manufacturer-documented specifications.

iii. Subfloor Preparation: Contractor shall inspect and ensure the subfloor is properly prepared, leveled, and free of moisture before installation. Any necessary repairs or adjustments to the subfloor must be completed prior to installation.

iv. Environmental Conditions: Contractor must ensure that environmental conditions (e.g., temperature, humidity) are within the manufacturer's recommended range during installation. Use of dehumidifiers or other equipment to maintain proper conditions as needed.

v. Material Storage: All flooring materials must be stored in a climate-controlled environment before installation to prevent damage or warping. Materials must be acclimated to the installation environment per manufacturer specifications.

vi. Quality Control Inspections: Regular quality control inspections must be conducted throughout the installation process. Inspections should be documented, and any issues identified must be addressed immediately.

vii. Adhesives and Fasteners: Contractor must use manufacturer-approved adhesives and fasteners for the installation of flooring materials. Ensure proper application techniques are used to achieve optimal results.

viii. Joint and Seam Treatments: Proper treatment of joints and seams to ensure they are sealed and finished according to manufacturer specifications. Use of appropriate products and techniques to prevent gaps and ensure a smooth finish.

ix. Post-Installation Care: Contractor must provide written detailed instructions for post-installation care and maintenance of the flooring. Conduct a final walkthrough with the Purchaser to review care and maintenance procedures.

· SCHEDULING INSTALLATION. Schedules will be agreed upon between the Purchaser and the Contractor and will follow the below guidelines at a minimum.

i. If there will be a delay or cancellation in the agreed upon schedule, Contractor must provide notice to the Purchaser two (2) business days in advance. For example, if schedule date is on a Monday, then Contractor must give notice to Purchaser on the Thursday before.

ii. Contractor will report any delivery delay whatsoever to the Purchaser, as well as its cause, within two (2) hours after Contractor is able to reasonably determine there will be a delay; the report will be provided to Purchaser by telephone or e-mail. Contractor will keep Purchaser fully informed and will take all reasonable action in eliminating the cause of delay.

· NEWLY INSTALLED PRODUCTS. Purchaser will evaluate the performance of newly installed products for fifteen (15) business days after installation. If the performance is unsatisfactory, the Purchaser will immediately contact the Contractor for corrective action and resolution. Resolution of performance problems may result in:

i. Repair or other action to correct the problem including training or modifications made to the Purchaser’s satisfaction; and/or

ii. The replacement of the products with the same brand and model at no additional cost (including delivery and installation) to the Purchaser.

· DEFECT AND REWORK RATE.

i. Contractor shall maintain an average defect or punch list rate of less than three percent (3%) per project. Defects may include installation failures, damage during install, missed scope elements, or unacceptable finish quality.

· PRODUCT DISPOSAL

i. All existing flooring materials must be taken to either a recycling facility that accepts the materials for recycling or a proper disposal facility. Recycling means turning any manufacturer’s old flooring materials or components into new materials or other consumer products.

ii. At Purchaser’s request, Contractor shall provide proof of reclamation or an explanation of why product couldn’t be recycled.

iii. The State reserves the right to request a quarterly report on the amount of materials that were recycled, incinerated, and/or landfilled.

· WARRANTY CLAIMS AND RESOLUTION

i. Contractor shall honor all manufacturer and installation warranties per contract terms. Contractor must respond to all valid warranty claims within five (5) business days of notification and shall propose a resolution plan within ten (10) business days.

ii. Contractor shall maintain a low rate of warranty claims attributable to installation error or product defect. High volume of valid claims may result in corrective action, including removal from the contract.

iii. Contractors required to submit annual reporting on warranty claims including date of claim, resolution time, cause of failure, and corrective action taken.

08425 – Specifications – Flooring & Installation Services Page 1