RFI-SS No. AOCSSB-24-I-0002 2025 Inaugural Banner Bridges.pdf

Design and Construction Acquisition Division Ford House Office Building, Room H2-537 Washington, DC 20515 202.226.2577 www.aoc.gov

Architect of the Capitol Office of the Chief Security Officer - Services for Vinyl Banners and

Bridges Install for 2021 Presidential Inaugural Ceremony Combined Sources Sought (SS)/Request for Information (RFI)

A. Notice Type:

A.1 Sources Sought (SS)/Request for Information (RFI) No. AOCSSB-24-I-0002

B. Disclaimer:

B.1 The purpose of this SS/RFI (as outlined in FAR 15.201(c) (7)) is to: 1) conduct market research pursuant to Federal Acquisition Regulation (FAR) Part 10 (Market Research) and AOC Order 34-1 Contracting Manual Para 1.10. Market Research; 2) canvass industry for innovative ideas and approaches for acquiring the services, enumerated in the enclosed attached Statement of Work (SOW);

and to 3) identify businesses capable of performing the functions described herein.

B.2 The Government is requesting information regarding the availability and feasibility of attracting vertically integrated and organically staffed firms (i.e., not a typical staffing agency that takes time to find qualified candidates, but rather has staff available on hand at all times) that are capable of providing Domestic (CONUS - Contiguous US (48 states and territories)) Vinyl Banners and Bridges Installation services for the 2025 Presidential Inaugural Ceremony on behalf of the Architect of the Capitol’s Office of the Chief Security Officer (OCSO).

B.3 This notice is issued solely for informational and planning purposes, and does not constitute a Request for Proposal (RFP) or a commitment on the part of the Government to release a solicitation for the services itemized below in the future.

B.4 Please note, responses to this SS/RFI are strictly voluntary and will not affect any respondent’s ability to submit an offer if, and when, an RFP is released.

There is NO bid package nor solicitation document associated with this announcement. The requested information additionally does not constitute a commitment, implied or otherwise, that a funded procurement action is imminent.

http://www.aoc.gov/

THIS IS NOT A SOLICITATION OR REQUEST FOR PROPOSAL

Architect of the Capitol | Design and Construction Acquisition Division

Ford House Office Building, Room H2-537 | Washington, DC 20515 | 202.225.5900 | www.aoc.gov 2

B.5 Feedback and/or evaluations will not be provided regarding informational submission packages in response to this notice. Nor will any firm be entitled to remittance of payment(s) from the Government for direct or indirect costs, or resultant charges incurred as a result of any contractor information submission.

B.6 Proprietary Information: The Government shall not be liable for, or suffer any consequential damages for any improperly identified proprietary information.

However, any and all proprietary information (if labeled as such) will be safeguarded in accordance with, and pursuant to, the applicable federal laws and regulations.

C. Synopsis:

C.1 See Attachment 1 – Draft Services for Vinyl Banners and Bridges Install for

2025 Presidential Inaugural Ceremony SOW; Dated: February 5th, 2024

D. Place of Performance:

D.1 United States Capitol, Washington D.C. (Congress)

E. Contract Type:

E.1 The AOC anticipates awarding Firm-Fixed Price Standalone contract mid-

Fiscal Year (FY) 2024.

F. Acquisition Schedule:

F.1 The approximate acquisition schedule is as follows:

F.1.1 This Sources Sought/RFI notice will be posted on the Contract Opportunities page (formerly FedBizOpps) of the System for Award Management (SAM.gov) at https://sam.gov/content/opportunities for a minimum of fifteen (15) days.

F.1.2 Respondents must electronically submit requests for clarifications via e-mail (IAW Subparagraph H.5 below); along with a company profile, (in accordance with Paragraph G below), any additional supporting statement of capability and/or supplemental information/documentation germane to security support services enumerated in Attachment 1 (Services for Vinyl Banners and Bridges Install for 2025 Presidential Inaugural Ceremony SOW); and key personnel qualifications (per subparagraph G.1.3) in Portable Document Format (PDF) form no later than the submission deadline prescribed in Paragraph L below.

Ford House Office Building, Room H2-537 | Washington, DC 20515 | 202.225.5900 | www.aoc.gov 3

F.1.2.1 PLEASE TAKE NOTICE: Paper copies of this notice will not be mailed to vendors. No will paper versions of information package submission be accepted by the Government. Submission must comply with the instructions outlined in Section L (Submission Deadline) below.

F.2 If this Sources Sought/RFI results in the issuance of a formal Request for Proposal (RFP) for the aforementioned security support services, said RFP will be posted on the Contract Opportunities page (formerly FedBizOpps) of the SAM.gov approximately around or near, May 2024 - upon which Respondents will have approximately thirty (30) days to submit proposals.

F.3 Be advised that all RFP dates are approximations and will be subject to change;

and that any change will be posted via the SAM.gov, Contract Opportunities page. It therefore will be the responsibility of any and all Respondents to monitor that Government Point of Entry (GPE) for any changing information pertaining to this Sources Sought/RFI notice and future solicitations.

G. Information Submission Requirements:

G.1 The Government requests firms provide the following information:

G.1.1 Cover Page: For the Government’s quick reference, respondents must complete

Attachment 2 (Sources Sought/RFI Cover Page) – i.e., utilize it as a coversheet for submitted capability statements and other pertinent information requested in subsequent SS/RFI paragraphs.

G.1.2 Capability Statement: The anticipated NAICS code assigned to this procurement is 238990 Flagpole Installation; and PSC code is N056 Installation of Equipment - Construction and Building Materials

G.1.2.1 PLEASE TAKE FURTHER NOTICE: Interested parties must demonstrate in a basic three (3) to six (6) page well-spaced text capability statement encompassing elements and features such as:

a) an introduction and company overview;

b) core competencies;

c) description of products and/or services;

d) previous significant projects and performance;

e) management profile/s;

f) major clients;

g) how the firm is qualified to perform (or subcontract, partner, or Joint Venture (JV)) the work outlined in Attachment 1 (Draft Services for Vinyl Banners and Bridges Install for 2025 Presidential Inaugural Ceremony SOW); and

h) contact details and information.

Ford House Office Building, Room H2-537 | Washington, DC 20515 | 202.225.5900 | www.aoc.gov 4

H. Additional Information & Instructions

H.1 Additional Information: Respondents shall include any other specific and pertinent information that would enhance the Government’s consideration and evaluation of the information submitted by providing an additional five (5) to ten (10) pages of information may at the respondent’s discretion (e.g., sales brochures, video links, other marketing information materials, etc.)

H.1.1 All additional information submitted should be tailored to supplement the information requested by the Government via Subparagraphs G.1.1, and G.1.2;

or to furnish new and innovative approaches for fulfilling the required services described herein.

H.2 This Sources Sought/RFI incorporates provision FAR 52.215-3 Request for Information or Solicitation for Planning Purposes (Oct 1997) as prescribed by FAR subpart 15.209(c).

H.3 Respondents shall have an active registration in the System for Award Management (SAM) database at https://www.SAM.gov and not identified on the Excluded Party List.

H.4 The enclosed attached draft SOW Attachment 1 (Draft Service for Vinyl Banners and Bridges Install for 2025 Presidential Inaugural Ceremony SOW) is subject to change if a formal RFP is issued by the Government - however, the core requirements will not change.

H.5 Questions, recommendations, and comments are highly encouraged/welcomed and should be annotated on the attached Question/Answer Spreadsheet (Attachment 3) and submitted to the AOC POCs (identified in Section J below) by the prescribed submission deadline in Paragraph L below.

H.5.1 PLEASE TAKE FURTHER NOTICE: Telephone or mailed inquiries will not be accepted or acknowledged by the Government.

H.6 Respondents must indicate its business size on Attachment 2 (RFI Response Cover Sheet) in accordance with the Small Business Administration’s (SBA) most current Table of Size Standards https://www.sba.gov/document/support-table-size-standards

H.6.1 Small business respondents must specify which of the following Small Business Administration (SBA) socio-economic category designations it possess on Attachment 2 (RFI Response Cover Sheet), if applicable:

a) Small Disadvantaged Business (SDB)

b) Historically Underutilized Business Zones (HUBZone)

c) Woman-Owned Business Small Business (WOSB)

d) 8(a) Business Development Program

e) Veteran Owned Business Small Business (VOB) http://www.aoc.gov/ https://www.sam.gov/ https://www.sba.gov/document/support-table-size-standards

Ford House Office Building, Room H2-537 | Washington, DC 20515 | 202.225.5900 | www.aoc.gov 5

f) Service-Disabled-Veteran-Owned Small Business (SDVOB)

H.6.2 NOTE: If significant subcontracting or teaming is anticipated in order to deliver technical capabilities, respondents must address the administrative and management structure of such arrangements with each submission.

H.7 Respondents must appropriately mark any data that is “proprietary, business sensitive” or deemed “restricted data rights”- IAW FAR Part 27 - Patents, Data, and Copyrights.

I. Data Analysis

I.1 Responses to this SS/RFI will be solely used by Government to ascertain average market pricing, and uncover vendors (for competition purposes) capable of executing security support services:

a) consistent in scope and scale with those described in Attachment 1 (Draft Services for Vinyl Banners and Bridges Install for 2025 Presidential Inaugural SOW Ceremony), in the manner identified in Subparagraph G.1.2.1(c) above; and

b) securely applying the full range of corporate financial, human capital, and technical resources required to successfully perform said requirement.

J. Points of Contact (POC)

J.1 Primary Secondary Tertiary

Devin D. Banks Senior Contracting

Specialist (Construction) OCSO Administrative

Services Division devin.banks@aoc.gov

Jason Vandervliet Facility Manager

Capitol Police Buildings & Grounds

Jason.Vandervliet@aoc.gov

James “Scott” Drummond Assistant Director, Facilities Management Div Office of the Chief Security

Officer (OCSO) James.Drummond@aoc.gov

K. Attachments/Enclosures

K.1 1) Attachment 1: Draft Services for Vinyl Banners and Bridges Install for 2025

Presidential Inaugural Ceremony; Dated: February 5th, 2024

2) Attachment 2: RFI Response Cover Sheet

3) Attachment 3: RFI Question & Answer (Q/A) Form

L. Submission Deadlines:

Ford House Office Building, Room H2-537 | Washington, DC 20515 | 202.225.5900 | www.aoc.gov 6

L.1 Requests for clarifications and questions must be submitted in writing, by e-mailing on a completed Attachment 3: RFI Question & Answer (Q/A) Form (IAW Paragraph H.5) to Devin D. Banks (devin.banks@aoc.gov); and Jason Vandervliet, (Jason.Vandervliet@aoc.gov) no later than 1:00 P.M., EST/EDT, on Wednesday, February 21, 2024.

L.2 ALL SUBMISSIONS MUST BE RECEIVED ELECTRONICAL VIA E-

MAIL (IAW PARAGRAPH G) TO DEVIN D. BANKS

(DEVIN.BANKS@AOC.GOV); AND STEPHEN M. BUCKLEY,

(JASON.VANDERVLIET@AOC.GOV) COB BY WEDNESDAY,

FEBRUARY 28, 2024