Attch 1 - DRAFT Banner Bridges SOW 2025 02-06 v.1.pdf

Architect of the Capitol Vinyl Banners and Bridges SOW

Architect of the Capitol Requisition #: CBA #######

Firm-Fixed-Price DRAFT Services for Vinyl Banners and Bridges Install for 2025

Presidential Inaugural Ceremony

Statement of Work

(SOW)

DATE: February 05, 2024

1.0 General. Vinyl Banners and Bridges fabrication and installation for the 2025 Presidential Inaugural Ceremony. The contract also includes the fabrication of vinyl event markers and delivery to a separate agency for their use.

1.1 Short Description. Contractor shall provide labor, equipment, and transportation to erect and dismantle fifteen (15) aluminum structures (banner bridges) and fabricate/install thirty (30) printed scrim vinyl banners on the banner bridges for wayfinding throughout the Capitol Grounds in support of the 2025 Presidential Inaugural Ceremony at the United States Capitol Building, Washington, D.C.

1.2 Background. The Presidential Inaugural Ceremony is a quadrennial event held on the grounds of the United States Capitol Building. During the ceremony, a new President and Vice President and will be sworn into office. Its designation as a National Special Security Event (NSSE) denotes the heightened security requirements needed to help maintain participant and public safety. The banner bridges detailed in this scope of work contribute to the overall efficiency and safety of the event.

1.3 Objectives. The timely installation of contractor provided aluminum banner bridges and banners throughout various locations on the Capitol Building campus.

1.4 Scope. The contractor shall erect fifteen (15) banner bridges with scrim vinyl banners, two (2) per banner bridge, shall be installed per government supplied drawings (available upon contract award). See attachments included “2025 Inaugural Banner Bridge Plan” document for exact banner bridge sizes. Each banner bridge shall meet the following specifications:

• Constructed of Aluminum Truss/Concrete Ballasts

• Measuring between 20’ and 22’ tall

• Support sustained winds of 60 MPH

• Able to be erected in city streets within eight (8) hours

• Engineered documents with current PE stamp required

The contractor shall provide all hardware required for banner installation.

The contractor shall be responsible for obtaining all required state and local permits, if applicable.

The contractor shall provide an installation schedule within 5 (five) calendar days of award acceptance.

The thirty (30) printed vinyl scrim banners shall be 4’ high and 20’ long. Each banner bridge will display two (2) banners, one on each side of the bridge. The banners will be printed to match the included designs in this RFQ. Further details regarding the exact color and design of the banners will be provided upon contract award.

The twenty-five (25) event marker printed vinyl scrim banners shall be 7’-10” high and 20’ long. Include half circle wind slits placed as required for 60 MPH winds. Grommets placed on each corner and every 12” around the perimeter. See attachments for locations and printed images will be sent after contract award.

1.4.1 Options. Include an option cost to delete the scope to deliver the vinyl printed event markers to a separate Agency for framing and frame the event markers per the following requirements:

1. Provide (25) event marker sign structures for use at the Presidential Inauguration, as set forth on the attached list and map.

2. Provide stamped PE drawings of the structures.

3. Transport the structures to Capitol Grounds.

4. Provide input to AOC regarding the micro-location of the structures so as to assure their proper support.

5. Installation of the structures on the Capitol, adjacent National Park grounds, and the Distrcit of

Columbia streets.

6. The contractor shall be responsible for obtaining all required state and local permits, if applicable.

Secure the graphic media (banners) to the structures.

7. Provide the technical supervision, labor, delivery vehicles, and installation equipment necessary to accomplish the above tasks.

8. De-install the graphic media and frames and transport them off Capitol Grounds.

9. The installation and de-installation must match the schedule of the base contract.

1.5 Contract Type. Firm-Fixed-Price Service.

1.6 Place of Performance/Hours of Operation. The government will provide a detailed drawing of banner bridge installation locations upon the award of the contract. The fifteen banner bridge locations are detailed on the included “2025 Inaugural Banner Bridge Plan”. There may be restrictions to the hours of operation/installation.

1.7 Period of Performance. Equipment and material may be delivered and stored in designated staging areas identified by United States Capitol Police beginning Jan. 2, 2025. Installation of the banner bridges will begin no earlier than January 13, 2025 and must be fully completed by Noon on January 18, 2025 at which time a joint inspection will be performed by United States Capitol Police and Architect of The Capitol. De-installation of the banner bridges may begin immediately following the conclusion of the ceremony on January 20, 2025 and must be fully de-installed by midnight on January 22, 2025. Equipment and material to be neatly stored in designated area(s) determined by United States Capitol Police. All equipment will be removed/picked up NLT January 25, 2025.

The planning for the Inauguration is still underway so there could be changes to graphics up to 30 days before delivery. Schedule to have graphics planned based on 2017 Inauguration graphics 60 days after contract award and wait for confirmation from the AOC COTR that there are no further changes to the plan. Send a draft pdf to the COTR of all final graphics and bridges 60 days after contract award.

1.8 Funding. This procurement is contingent on the availability of funds.

1.9 Privacy Act. N/A

1.10 Personal Service. Certification of Non-personal Services (Form) is on file.

1.11 Security. All contractor personnel accessing the place of performance will need to immediately submit to a background check and E-Verification (uscis.gov/e-verify) upon award and acceptance of the contract.

1.12 Safety. The contractor shall ensure that all applicable safety measures are enforced in connection with their work. The contractor shall also provide and maintain all signs, barricades, and other necessary protection of the pedestrian and motoring public within the limits of the designated work area.

1.13 Energy Efficiency/Compliance. N/A

1.14 Sustainability. N/A

1.15 Key Personnel. N/A

1.16 Quality Control. N/A

1.17 Records/Data. All government supplied, related, and subsequent drawings/diagrams shall be returned to the government upon completion of the contract.

1.18 Packaging/Packing/Shipping Instructions. N/A

1.19 Applicable Documents. N/A

1.20 Points of Contact. Contracting Officer (CO), Philip Harvey, and Contracting Officer’s Technical Representative (COTR) pharvey@aoc.gov.

2.0 Definitions & Acronyms. N/A

3.0 Government Furnished Property (GFP). The Government will provide the following: Banner Bridge Installation Diagrams, precise banner design parameters, and temporary staging area(s).

4.0 Contractor Furnished Items. See Sections 1.4 and 1.12.

5.0 Specific Requirements

5.1 Proposal Submission. N/A

5.2 Discuss Travel Costs. N/A

5.3 Deliverables and Reports. The contractor shall provide a written installation schedule within five (5) calendar days of contract award.

5.4 Delivery Instructions. The contractor shall supply the government with the make/model/year/color/license plate number and state of all vehicles accessing the place of performance.

5.5 Inspection and Acceptance. Inspection and Acceptance shall be accomplished in accordance with

AOC52.246-2.

5.6 Procedures for Payment. Billing and payment shall be accomplished in accordance with contract clause AOC52.232-5.