RFI_Policy Req_Draft_01142025.docx

UNCLASSIFIED//FOUO

OCS Policy Support Requirement

REQUEST FOR INFORMATION

NATIONAL GEOSPATIAL-INTELLIGENCE AGENCY (NGA)

Office of Contract Services - Policy Support Requirement

The goal of this Request for Information (RFI) is to solicit information, determine interest, feasibility, and capability from industry to assist the National Geospatial-Intelligence Agency (NGA) Office of Contract Services (OCS) in structuring a future solicitation for a nonpersonal services Policy Support requirement.

This RFI is for market research purposes only. Currently there is no solicitation for this effort. Any solicitation resulting from this announcement will be published separately.

The following sections of this announcement contain details of the scope of technical interest, along with instructions for the submission of responses.

1.0 DESCRIPTION AND PURPOSE

1.1 The OCS, on behalf of the NGA, is seeking information from interested contractors regarding support in developing and implementing the agency procurement policy and ensuring effective and responsible contracting throughout NGA. Specifically, OCS seeks personnel who have the experience, education and training appropriate to the specific tasks identified below:

· Developing and implementing NGA acquisition policies utilizing Department of Defense (DoD) contracting authority.

· Advising NGA stakeholders to ensure effective and responsible contracting by providing cradle to grave contracting support.

· Serving as acquisition business advisors to OCS senior leadership, contracting officers/specialists, program managers, and other stakeholders.

· Crafting efficient and effective acquisition strategies in partnership with NGA offices.

· Training/mentoring/coaching in Contracting and Acquisition policy.

1.2 The purpose of this RFI is to gain information on current Industry practices that would meet NGA’s Policy Support requirement.

1.3 THIS IS AN RFI ONLY. This RFI is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This RFI does not commit the Government to contract for any supply or service whatsoever. Further, NGA is not seeking proposals at this time and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued.

1.4 REQUIREMENTS:

OCS has a mission need for the following:

· Acquisition, Policy and Operational Support Work for Senior Contracting/Procurement Policy Analysts - NGA is estimating four (4) FTEs to fulfill the requirement.

· Acquisition, Policy and Operational Support Work for Contracting/Procurement Policy Analysts - NGA is estimating two (2) FTEs to fulfill the requirement.

· Program Management Support - NGA is estimating one (1) FTE to fulfill the requirement.

· Acquisition Analytical Support - NGA is estimating one (1) FTE to fulfill the requirement.

· Optional Support: Cost and Price Analyst – NGA is estimating one (1) FTE to fulfill the requirement

2.0 PLANNED ACQUISITION: See attached Draft PWS.

2.1 PERFORMANCE:

2.1.1 PERIOD OF PERFORMANCE (POP): NGA intends to begin the base year on or around 10 September 2025; the contract will include four one-year options

2.1.2 LOCATION(S): The contractor will perform services under this contract at NGA facilities. Services will primarily be performed at NGA Washington Campus, Ft. Belvoir, VA, and Chantilly, VA, but services may also be performed at other NGA locations that include NGA St. Louis Campus, St. Louis, MO, as required by the contracting officer (CO) and the contracting officer’s representative (COR). As a result, there is no anticipated and/or required FTE number for the additional locations. Upon approval from the CO, alternate work locations may be authorized such as regular (recurring) or situational telework and/or home office locations. If offsite work is permitted, the Contractor must provide a Government-approved workspace based on the classification of the work and maintain compliance with government regulations.

2.2 CONSTRAINTS AND LIMITATIONS: N/A.

2.3 SECURITY REQUIREMENTS: The following security requirements are anticipated to apply to this acquisition:

· -Contractor personnel performing work on the NGA OCS Policy Support contract are required to have active Top Secret/Sensitive Compartmented Information (TS/SCI) clearances for access to NGA facilities, when performing duties within TS/SCI environments, and for access to TS/SCI NGA computer systems.

· Contractors are subject to a Counterintelligence Polygraph as requested by the Government. NGA will sponsor TS/SCI security clearances, NGA Badges, Common Access Cards (CAC), and other items (e.g., parking hangtag) for required contract personnel.

· Contractors must abide by the DD Form 254,Contract Security Classification Specification, and applicable security policies and regulations.

· Contractor personnel shall follow all applicable NGA, Intelligence Community, and DoD information security and operational security policies and guidance when accessing and transmitting data over networks during performance of contract requirements.

2.4 ORGANIZATIONAL CONFLICT OF INTEREST: This acquisition is for commercial nonpersonal Policy Support services. In accordance with the Federal Acquisition Regulation (FAR) subpart 9.5, Organizational and Consultant Conflicts of Interest, please discuss any performance which may lead to an organizational conflict of interest and how the Offeror would mitigate, avoid, or neutralize the conflict.

3.0 REQUESTED INFORMATION

Responses must only contain UNCLASSIFIED information and be marked “UNCLASSIFIED” on all pages in both the header and footer. No classified information, classified concepts, or proprietary information should be included in the submittal. Input on the information contained in the responses may be solicited and reviewed by NGA non-Government consultants or experts who are bound by appropriate non-disclosure agreements.

3.1 ADMINISTRATIVE

Responses shall include the following information:

3.1.1. Name, mailing address, overnight delivery address (if different from mailing address), phone number, fax number, company website, and e-mail of designated point(s) of contact.

3.1.2. BUSINESS TYPE: Using North American Industry Classification System (NAICS) code 541611, Administrative Management and General Management Consulting Services, responses should include answers to the following questions:

3.1.3 Recommendation for alternative NAICS Code? Provide rationale for any NAICS Code applicable to the planned acquisition other than the NAICS code identified above.

3.1.4 ID Number

3.1.5 Commercial and Government Entity (CAGE) Code

3.1.6 Defense facility security clearance? What type? What level?

3.1.7 Accounting system, if applicable? Date of last audit? Audit performed by? Determined adequate or inadequate?

3.1.8 Purchasing system? Date determined adequate or inadequate?

3.1.9 Timekeeping system? Date of last audit? Who performed? Determined adequate or inadequate?

3.1.10 Do you hold a GSA Federal Supply Schedule (FSS) contract applicable to the NAICS code (s) identified above? If yes, provide contract number(s).

3.1.11 Are you registered in SAM?

3.1.12 Are you interested in Prime contract? Teaming to include Joint Venture? Subcontractor opportunities? Will you be able to provide all FTEs at contract award?

3.1.13 Include additional details that are not already requested based on the constraints of the information request.

3.2 EXPERIENCE

3.2.1 COMMERCIAL. Provide relevant details on the responder providing the same or similar services offered or made to the general public or to non-governmental entities for purposes other than governmental purposes in the last three (3) years. Relevant details to NGA’s proposed acquisition should include, but not be limited to, information regarding the contract value, size and length of the effort, responder performing as a prime or subcontractor, customary practices (warranty, financing, discounts, contract types, etc.) under which the sales of the service(s) are made, security details, the customary practices regarding customizing, modifying, or tailoring of a service(s) to meet customer needs and associated costs, the kinds of factors that are used to evaluate performance; the kinds of performance incentives used; the kinds of performance assessment methods commonly used; the common qualifications of the people performing the services; and requirements of law and/or regulations unique to these service(s), that can demonstrate the responder’s abilities and capacity to meet NGA’s statement of objectives.

3.2.2 GOVERNMENT. Provide relevant details on the responder providing the same or similar services offered or made to Government agencies other than NGA in the last three (3) years. Relevant details to NGA’s proposed acquisition should include, but not be limited to contract value, information regarding the contract number, agency, responder performing as a prime or subcontractor, size and length of the effort, type of pricing and/or cost, security details, the kinds of factors used to evaluate performance; the kinds of performance incentives; the kinds of performance assessment methods; the qualifications of the people performing the services; and any unique terms and conditions, that can demonstrate the responder’s abilities and capacity to meet NGA’s statement of objectives.

3.2.3 NGA. Provide relevant details on the responder providing the same or similar services offered or made to NGA in the last three (3) years. Relevant details to NGA’s proposed acquisition should include, but not be limited to contract value, information regarding the contract number, program name, size and length of the effort, responder performing as a prime or subcontractor, type of pricing and/or cost, security details, the kinds of factors used to evaluate performance; the kinds of performance incentives; the kinds of performance assessment methods; the qualifications of the people performing the services; and any unique terms and conditions, that can demonstrate the responder’s abilities and capacity to meet NGA’s statement of objectives.

3.3 CAPABILITIES

The following is the responder’s capabilities to meet the proposed acquisition set forth in Section 2, Background, of this RFI including the attached draft PWS.

3.3.1 Government requirements needed to support the RFI draft PWS

3.3.1.1 Requirement capabilities that the responder currently possesses. Responses should include the relevant information regarding specific skills, experience, and security clearances that its employees, by labor category, currently possess in performing these services, and any needed hardware or software.

3.3.1.2 Detail the service capabilities that the responder currently does not possess in order to meet the draft PWS.

3.3.2 Recommended type of pricing for this type of service (e.g. FFP, FPIF CPIF).

3.3.3 Extent to which the responder has the ability to meet the proposed acquisition.

3.3.4 Notional schedule and type of plan for transition-in and transition-out (based on previous or similar work efforts).

3.3.5 Security capabilities and plans that demonstrate the ability to meet NGA’s security requirements beginning at contract award and throughout the POP.

3.3.6 Extent to which the responder is aware of any potential organizational conflict of interest (OCI) issues in accordance with FAR subpart 9.5, Organizational and Consultant Conflicts of Interest, or any non-mitigatable OCI related to current development work at NGA.

3.4 RECOMMENDATIONS

The responder is invited to provide information and recommendations for fashioning this proposed acquisition. Recommendation areas may include the type of contract, anticipated contract terms and conditions, incentives, variations in delivery schedule, price and/or cost proposal support, data requirements, contract pricing, and any other areas that the responder believes is relevant for the Government to achieve its stated objectives. The responder may opine regarding what portion of the work could be set-aside for small businesses if all the required work cannot be provided by a small business. Details to support any recommendations for partial small business set-asides should be included.

4.0 RESPONSES

4.1 Interested parties are directed to respond to this RFI with a white paper.

4.2 White papers shall be in Microsoft Word for Office or compatible format and shall not exceed 5 pages. A page is defined as each face of an 8½” x 11” sheet with information contained within a one-inch margin on all sides. Font type and size shall be Times New Roman, 12 point.

4.2.1 Interested parties are encouraged to utilize the Comment Matrix format in their white paper when providing comments, questions, and/or suggestions to the draft PWS.

4.3 Responses containing the white paper are due no later than 5:00 pm ET on 21 February 2025. Responses shall be limited to and submitted via e-mail only as a message attachment to Haydee.L.SotoCarreras@nga.mil and Jennifer.F.Jensen@nga.mil with the message subject line “RFI Response – NGA OCS Policy Support Requirement.”

4.4 Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned.

5.0 MEETINGS AND DISCUSSIONS

The Government representatives may or may not choose to meet with potential RFI service provider. Such meetings and discussions would only be intended to get further clarification of potential capability, especially any development and certification risks.

6.0 QUESTIONS

Questions regarding this RFI should be submitted in writing by e-mail to Haydee.L.SotoCarreras@nga.mil and Jennifer.F.Jensen@nga.mil

7.0 SUMMARY

This RFI is only intended for the Government to identify sources that can provide the needed services to fulfill the Policy Support requirement. The information provided in this RFI is subject to change and is not binding to the Government. The Government has not made a commitment to procure any of the RFI requirements discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.

DRAFT PERFORMANCE WORK STATEMENT (PWS)

COMMENT MATRIX FOR THE POLICY SUPPORT REQUIREMENT

REQUEST FOR INFORMATION

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