Draft PWS Policy Requirement_01142025.docx

UNCLASSIFIED

Draft Performance Work Statement National Geospatial-Intelligence Agency - Office of Contract Services Policy Support Requirement

1. Background

The National Geospatial-Intelligence Agency (NGA) is responsible for the acquisition of systems that advance a national leadership role in the imagery, imagery analysis, and geospatial information communities. The Office of Contract Services (OCS) provides NGA with timely access to industrial and academic resources, assisting NGA in meeting critical mission requirements. OCS serves as NGA’s advocate for national objectives such as increasing small business participation, competition, and awards for commercial products and services.

2. Scope

This scope of work requires support in developing and implementing the agency’s procurement policy and ensuring effective and responsible contracting throughout NGA. Specifically, OCS seeks personnel who have the experience, education and training appropriate to the specific tasks identified below:

Functions and responsibilities include expert assistance in:

- Developing and implementing NGA acquisition policies utilizing Department of Defense (DoD) contracting authority.

- Advising NGA stakeholders to ensure effective and responsible contracting by providing cradle to grave contracting support.

- Serving as acquisition business advisors to OCS senior leadership, contracting officers (COs)/specialists, program managers (PMs) and other stakeholders.

- Crafting efficient and effective acquisition strategies in partnership with NGA offices.

- Training/mentoring/coaching in Contracting and Acquisition policy.

3. Description of Work

3.1 Acquisition, Policy and Operational Support Work for Senior Contracting and Procurement Policy Analysts. NGA is estimating four (4) Full-Time Equivalents (FTEs) to fulfill the requirements below. The Contractor personnel shall:

3.1.1 Provide advisory support for source selections, from initial planning through contract award.

3.1.2 Provide support, review of, and assistance with, approval processes associated with NGA’s acquisition boards and reviews.

3.1.3 Provide collaboration and direct support to program offices and key components for life cycle acquisition and contractual issues.

3.1.4 Perform in-depth strategic-level research and analysis to support recommendations for implementation of acquisition best practices and lessons learned to continually improve acquisition processes.

3.1.5 Assist with inquiries/requests for information related to NGA’s financial management audit by developing and coordinating responses. Actions will include but are not limited to tracking of the audit requests, providing requested information to audit, providing and implementing a Milestone Capabilities and Action Plan (MCAP) that will provide step by step actions to remedy audit findings, tracking the MCAP, providing updates to senior leadership on a recurring basis for both audit and MCAP, and providing recommendations that can streamline these activities.

3.1.6 Ensure adherence to acquisition policy. Perform contract compliance reviews and Acquisition Management Reviews (AMRs) and assist with Procurement Management Reviews (PMRs) (i.e. prepare charts, milestone schedules and all required supporting documents).

3.1.6.1 Using critical thinking skills, evaluate the information documented in the AMRs and PMRs to identify trends and key deficiencies to provide the workforce effective ways to improve their capabilities and skill set.

3.1.6.2. Provide individual file summaries for each file reviewed and recommendations for compliance corrections and process improvements.

3.1.7. Provide cost/price analysis support/guidance for a wide variety of acquisitions ranging from operational support to highly complex research and development efforts utilizing different contract types.

3.1.7.1 Mentor and guide NGA personnel through complex cost/price analyses; mentor and assist source selection teams with all aspects of the acquisition process as it relates to cost/price analysis, including assistance with establishing pre-negotiation objectives, determining cost and price realism and reasonableness, development and comparison of most probable costs, and assistance in the development of Cost/Price Reports.

3.1.8. Assist NGA with maintaining and updating NGA’s acquisition policy documents, including but not limited to, changes based on updates to the DoD 5000 instruction, and the DoD Source Selection Guide.

3.1.9. Continuously monitor most recent Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) changes, DoD Class Deviations, and Defense Pricing, Contracting, and Acquisition Policy (DPCAP) Policy Memorandums released through Federal Acquisition Circulars and Defense Publication Notices in order to update the NGA Acquisition Regulation Implementation (NARI), the OCS Integrated Contract Clause matrix, PRISM local clause database and any other applicable OCS guidance, policy, or template.

3.1.10 Provide in-depth information via whitepapers, articles, news briefs, summaries, etc. to keep NGA stakeholders current and informed about emerging issues and trends in the acquisition field to include agile acquisition methods and procedures. This includes well researched benchmarking information on the IC and DoD on industry best practices.

3.1.11 Provide assistance for mandatory internal/external reporting on acquisition-related issues by developing and coordinating responses to the Government Accountability Office (GAO), DoD Inspector General (IG), and other auditors.

3.1.11.a. Assist in reviewing and coordinating NGA legislative packages and congressional requests for information on acquisition policy issues.

3.1.11.b. Provide timely and accurate date/information for all assigned taskers.

3.1.12 Maintain the OCS informational web-based tool set that provides information and knowledge-sharing in support of NGA’s acquisition and contracting workforce on both the Sensitive but Unclassified (SBU) network and the NGAnet. This network site, which provides users with access to the latest information on agency-wide acquisition policies, guidance and instructions, must be continually updated and maintained due to DoD and NGA policy changes and congressional mandates.

3.1.12.a. Maintain and/or continue development and fielding of the current set of automated acquisition tools in SharePoint.

3.1.12.b. Maintain the conformed version of NGA guidance documents such as the NARI Instruction, the NGA OCS Award Fee Manual, as well as any other workflow and document management acquisition tools supporting the NGA acquisition process.

3.1.12.c. In support of the various tools, create and administer databases, tools and software packages.

3.1.13 Assist in and coach/teach/mentor personnel in generating contract documentation and complete acquisition packages including but not limited to Award Fee Plans, Acquisition and Source Selection Plans, Justification and Approvals, Determinations and Findings, and solicitations to help ensure NGA approval for both sole source and competitive awards, 3.1.13.a. Serve in an advisory capacity to the government during contract negotiations by assisting the CO/specialist as necessary, aid in the creation of required documentation and obtaining of all required approvals in compliance with NGA processes and procedures.

3.1.13.b. Review and analyze documents, identify issues, recommend improvements and provide detailed responses to inquiries.

3.1.13.c. Help create required documentation and aid in obtaining all required approvals in compliance with NGA processes and procedures.

3.1.14 Guide workforce and develop source selection guidance as required.

3.1.14 a. Advise and mentor personnel throughout the competitive source selection activity to include preparing and issuing solicitations with discrete and discriminating evaluation criteria and accurate terms and conditions. Throughout this process, contractor shall review acquisition packages for completeness and accuracy.

3.1.15 Collaborate with a variety of disciplines within NGA (i.e. PMs, technicians, auditors, logisticians, legal, etc.) on acquisition planning to ensure the government’s requirements are clearly communicated.

3.1.16 Provide strategic planning, analysis, coordination and consultant services for NGA Acquisition leadership, by working with Program Offices and Contracting Officer Representatives (CORs), to create program CONOPS, Communication Plans and briefings (including Congressional briefings) as required.

3.1.17 Perform in-depth strategic level research, analysis and recommendations for implementation of acquisition best practices and lessons learned to improve acquisition processes and support to the customer.

3.1.17 a. Provide leadership consultation with strategic and tactical outlooks of how OCS's role fits into the critical foundation that supports all aspects of NGA's mission and contributes to the continued success of NGA’s mission.

3.1.18 Analyze data from various business support systems for gaps and provide feedback to NGA to help ensure organizational data integrity and improve business processes.

3.1.18.a. Provide business analytics for NGA contracting activities using internal NGA data. Develop briefing materials/products for OCS to communicate the results to senior management.

3.1.19 Provide (~12-24 per yr.) training sessions on various acquisition topics. Become familiar with pre-existing course materials and be able to update/revise and teach courses to all the NGA acquisition workforce. In addition, develop and teach new training as required by OCS and continually ensure that best practices are used to impart lessons learned.

3.1.19.a. Develop formal/informal acquisition training for the acquisition workforce and provide interactive/hands-on, practical training.

3.1.19.b. Provide ongoing desk side guidance to OCS staff as needed and assistance in answering questions about acquisitions to support the advancement of tradecraft development.

3.1.20 For all acquisitions, utilize and promote innovation and provide problem-solving for and streamlining of the acquisition processes.

3.1.21 Provide support for regular and emerging acquisition activities as assigned to include but not limited to: Unliquidated Obligations (ULOs), Undefinitized Contract Action (UCA) reporting, participating in administration of OCS pre-warrant board and exam, updating of UCO/ UCA reporting; and maintaining and updating task order guide and integrated clause matrix.

3.2 Acquisition, Policy and Operational Support Work for Contracting and Procurement Policy Analyst. NGA is estimating two (2) FTEs to fulfill the requirements below. The Contractor personnel shall:

3.2.1 Provide support for source selections, from initial planning through contract award.

3.2.2 Provide support, review and assistance with approval processes associated with NGA’s acquisition reviews.

3.2.3 Provide cost/price analysis support/guidance for a variety of acquisitions ranging from operational support to complex research and development efforts utilizing different contract types; assist agency personnel through cost/price analyses; assist source selection teams with most aspects of the acquisition process as it relates to cost/price analysis, including assistance with establishing pre-negotiation objectives, determining cost and price realism and reasonableness, development and comparison of most probable costs, and assistance in the development of Cost/Price Reports. Additional training may be required for journeyman/less experienced personnel to reach this level of complexity.

3.2.4 Provide ongoing guidance to OCS staff as needed and assistance in answering questions about acquisitions.

3.2.5 Assist OCS/program management staff in contract formation and performing administration, preparing required acquisition documents for NGA Acquisition approval and assisting the contracting staff with documenting contract performance, as necessary, and to assure delivery of the supplies or services.

3.2.6 Provide instruction in various acquisition topics. Become familiar with pre-existing course materials and be able to update/revise/modify material and teach the course to the acquisition workforce.

3.2.7 For all acquisitions, utilize and promote innovation and provide problem-solving for and streamlining of the acquisition processes.

3.2.8 Provide support for other emerging acquisition activities as assigned.

3.3 Program Management Support. NGA is estimating one (1) FTE to fulfill the requirements below. The Contractor personnel shall:

3.3.1 Provide support, review and assistance with NGA’s ULOs to include web-based support.

3.3.2 Provide support for other emerging acquisition activities as assigned

3.3.3 For all assignments, where feasible, utilize and promote innovation and provide problem-solving for and streamlining of the acquisition processes

3.3.4 Prepare, format, review and perform quality checks on monthly metric reports.

3.3.5 Track trends, gather data, coordinate the development of recommended solutions to identify problems, develop recommendations and solutions to improve process efficiency and effectiveness.

3.3.6 Maintains volumes of requests for information such as status of reports, taskers, suspense dates and matters requiring compliance information.

3.3.7 Ensures accurate, timely and consistent entry of information into various databases.

3.3.8 Identify and recommend ways of combining, simplifying or improving program support processes.

3.3.9 Provide executive, business and project support.

3.3.10 Provide expertise in required web-based functionalities.

3.3.11 Provide expertise in visualization capabilities (e.g. process flow charts, tables, graphics).

3.4 Acquisition Analytical Support. NGA is estimating 1 FTE to fulfill the requirements below. The Contractor personnel shall:

3.4.1 Maintain the OCS informational web-based tool set that provides information and knowledge-sharing in support of NGA’s acquisition and contracting workforce on both the SBU and NGAnet.

3.4.2 Maintain and develop OCS’s Sharepoint Site

3.4.3 Create a multitude of different Contract Dashboards utilizing Tableau and other leading display software.

3.4.4 Create single repositories solutions for areas such as: Government Purchase Card (GPC), COR Program, OCS Training, etc.

3.4.5 Provide business analytics for NGA contracting activities using internal NGA data.

3.4.6 Develop products and or visuals to communicate the results to senior management.

3.4.7 Collect, processes and performs statistical analyses on large datasets.

3.4.8 Provide suggestions on how data can be used to answer questions and streamline processes.

3.5 Optional Support. Cost and Price Analyst. NGA is estimating 1 FTE to fulfill the requirements below. The Contractor personnel shall:

4.0 Labor Category Education/Experience

4.1 Senior Contracting/Procurement Policy Analyst

4.1.1 Required Education/Experience:

· Defense Acquisition Workforce Improvement Act (DAWIA) Professional Certification in Contracting (or experience, education and training equivalent to a DAWIA Professional certification in Contracting)

· A minimum of 10 years of experience in contracting (4 years specifically in the area of acquisition policy)

· Strong communication skills with proven capability to provide oral and written presentations

· Expert knowledge of DoD contracting procedures from contract pre-award through contract administration

· Expert knowledge of the FAR and DFARS

· Proven operational experience in contracting for a variety of products and services using a wide range of contracting methodologies and types

· Proven significant experience and expertise in all facets of the acquisition process including but not limited to sole source, competitive procurements, acquisition planning, agile acquisition policies and procedures, cost/price analysis, and contract management/administration

· Proven significant experience in one or more of the following:

Major system acquisition Simplified acquisition Research and Development Service Contracting Federal Supply Schedules Information Technology acquisitions Other Transactions (OTAs) Grants

· Proven ability to coach/mentor/teach and foster lessons learned and good acquisition practices with NGA stakeholders at all levels to include, but not limited to, senior, mid, junior level personnel and developmental contracting specialists.

· Proven ability to assist with strategic-level issues, agile acquisition policies and procedures, acquisition planning, formulating negotiation strategies, analyzing cost and price data, developing negotiation objectives, and negotiating various contract types.

· Proficient Microsoft Office skills (specializing in Word, Excel, PowerPoint)

· Desired Experience:

· Broad range of contract experience throughout the Intelligence Community (IC) (similar to the above)

· Proven well rounded working knowledge/experience in the following:

Major system acquisition Simplified acquisition Research and Development Service Contracting Federal Supply Schedules Information Technology acquisitions Other Transactions (OTAs) Grants

4.2 Contracting/Procurement Policy Analyst

Required Education/Experience:

· DAWIA Professional Certification in Contracting (or experience, education and training equivalent to a DAWIA Professional certification in Contracting)

· A minimum of eight (8) years of experience in contracting

· Strong communication skills with proven capability to provide oral and written presentations

· Expert knowledge of DoD contracting procedures from contract pre-award through contract administration

· Expert knowledge of the FAR and DFARS

· Proven operational experience in contracting for a variety of products and services using a wide range of contracting methodologies and types

· Proven significant experience and expertise in all facets of the acquisition process including but not limited to sole source, competitive procurements, acquisition planning, agile acquisition policies and procedures, cost/price analysis, and contract management/administration

· Proven ability to research, teach and foster lessons learned and good acquisition practices

· Proven significant experience in one or more of the following:

Major system acquisition Simplified acquisition Research and Development Service Contracting Federal Supply Schedules Information Technology acquisitions Other Transactions (OTAs) Grants

· Proven ability to coach/mentor/teach and foster lessons learned and good acquisition practices with NGA stakeholders at all levels to include, but not limited to, senior, mid, junior level personnel and developmental contracting specialists.

· Proven ability to assist with strategic-level issues, agile acquisition policies and procedures, acquisition planning, formulating negotiation strategies, analyzing cost and price data, developing negotiation objectives, and negotiating various contract types

· Proficient Microsoft Office skills (specializing in Word, Excel, PowerPoint)

Desired Experience:

A broad range of contract experience throughout the IC (similar to the above)

· Proven well rounded working knowledge/experience in the following:

Major systems acquisition Simplified acquisition Research and Development Service Contracting Federal Supply Schedules Information Technology acquisitions Other Transactions (OTAs) Grants

4.3 Program Management Support

Required Education/Experience:

· DAWIA Practitioner Certification in Program Management (or experience, education and training equivalent to a DAWIA Practitioner certification in Program Management)

· A minimum of six (6) years of experience in program management in support of acquisitions with a DAWIA Practitioner certification.

· Strong communication skills with proven capability to provide oral and written presentations

· Expert knowledge of DoD Program Management procedures

· Knowledge of FAR and DFARS

· Proven experience in acquisitions for a variety of products and services

· Proven ability to assist with strategic-level issues, agile acquisition policies and procedures, acquisition planning, formulating negotiation strategies, analyzing cost and price data, developing negotiation objectives, and negotiating various contract types

· Proficient Microsoft Office skills (Word, Excel, PowerPoint)

· Proven visual graphics experience (for example but not limited to Process Flow Charts, graphical briefing charts).

· Proven website development experience for ongoing efforts (i.e. ULO tracking)

4.4 Acquisition Analytical Support

· Experience working with structured and unstructured data to provide insights and/or convey meaning

· Experience designing and developing data visualizations of the data to convey results for senior decision with minimal explanation.

· Experience in strategic level corporate/governmental analysis and demonstrated analytic techniques to solve n operation-based problems

· Experience with Data Visualization tools (Tableau, Plotly etc.)

· Experience using and manipulating APIs

· Experience with programming languages such as SQL, R and/or Python to condition, interrogate, and display data.

· Basic knowledge of database principles

· Create and update Dashboards and Data Sources as needed.

4.5 Optional Support. Cost and Price Analyst

4.5.1 Required Education/Experience:

· Defense Acquisition Workforce Improvement Act (DAWIA) Professional Certification in Contracting (or experience, education and training equivalent to a DAWIA Professional certification in Contracting)

· A minimum of 10 years of experience in contracting (4 years specifically in the area of acquisition policy)

· Strong communication skills with proven capability to provide oral and written presentations

· Expert knowledge of DoD contracting procedures from contract pre-award through contract administration

· Expert knowledge of the FAR and DFARS

· Proven operational experience in contracting for a variety of products and services using a wide range of contracting methodologies and types

· Proven significant experience and expertise in all facets of the acquisition process including but not limited to sole source, competitive procurements, acquisition planning, agile acquisition policies and procedures, cost/price analysis, and contract management/administration

· Proven significant experience in one or more of the following:

Major system acquisition Simplified acquisition Research and Development Service Contracting Federal Supply Schedules Information Technology acquisitions Other Transactions (OTAs) Grants

· Proven ability to coach/mentor/teach and foster lessons learned and good acquisition practices with NGA stakeholders at all levels to include, but not limited to, senior, mid, junior level personnel and developmental contracting specialists.

· Proven ability to assist with strategic-level issues, agile acquisition policies and procedures, acquisition planning, formulating negotiation strategies, analyzing cost and price data, developing negotiation objectives, and negotiating various contract types.

· Proficient Microsoft Office skills (specializing in Word, Excel, PowerPoint)

5. Contract Deliverables Requirements Lists (CDRLs)

The Contractor shall provide, in their own format, the following deliverables as required by the Government:

5.1 Monthly Report (CDRL 0001)

The Contractor shall provide monthly progress reports electronically to the CO, COR and PM presenting the status of tasks, staffing information and a summary of work performed during the period.

5.2 Transition Plan(s) (CDRLs 0002 and 0003)

The contractor shall conduct transition planning and execution that includes managing transitions in a “seamless and transparent” manner, with minimal disruption to ongoing operations. Transition plans shall include incoming and outgoing activities. The contractor shall execute the incoming transition plan at contract start. At the direction of the COR, the contractor shall execute the outgoing transition plan at the close of the contract.

6. Location of Work

The contractor will perform services under this contract at NGA facilities. Services will primarily be performed at NGA Washington Campus, Ft. Belvoir, VA, and Chantilly, VA but may also be performed at other NGA locations that include the NGA St. Louis Campus, St. Louis, MO, as required by the CO and COR. There is no anticipated and/or required FTE number for the additional locations. Unless authorized by the PM or COR the contractor may only charge direct hours for work performed on-site at NGA facilities. Upon approval from the CO, alternate work locations may be authorized such as regular (recurring) or situational telework and or home office locations. If offsite work is permitted, the Contractor must provide a Government-approved workspace based on the classification of the work and maintain compliance with government regulations.

7. Travel and Other Direct Costs (ODCs)

Travel and Other Direct Costs (ODCs) may be required in support of the NGA mission. The Contractor may be required to attend or support meetings or conferences in the local area and out of state. Determination of the need to travel or incur ODCs incidental to work efforts must be approved in writing by the COR prior to expenditure by the Contractor. Arrangements for all ODC items or travel will be the responsibility of the Contractor.

Travel and ODCs shall be cost-reimbursable with no fee, priced under a separate Contract Line Item Number (CLIN). Travel shall be in accordance with the DoD Joint Travel Regulation (JTR). The not-to-exceed amount for travel is $5,000.

8. Government Furnished Equipment/Information (GFE/GFI)

The Government will provide access to all data, documentation, software, and references necessary to complete the required tasks. Work will be performed within government facilities with government-provided work areas, computers, and other routine office equipment and supplies.

9. Security

9.1 Classified Work

Classified Work Performance Security Requirements

9.1.1 Contractor personnel performing Top Secret/Sensitive Compartmented Information (TS/SCI) work on the NGA OCS Policy Support contract are required to have active TS/SCI clearances for access to NGA facilities, when performing duties within TS/SCI environments, and for access to TS/SCI NGA computer systems. Contractors are subject to a Counterintelligence Polygraph as requested by the Government. NGA will sponsor TS/SCI security clearances, NGA Badges, Common Access Cards (CAC) and other items (example: parking hangtag) for required contract personnel.

9.1.2 Contractors must abide by the DD Form 254 - Contract Security Classification Specification and applicable security policies and regulations.

9.1.3 Contractor personnel shall follow all applicable NGA, IC, and DoD information security and operational security policies and guidance when accessing and transmitting data over networks during performance of contract requirements.

9.1.4 The contractor shall inform the Government when its employees no longer support the contract (see DD254). The Government desires notification prior to the day the individual no longer supports the contract but requires notification no later than the day support ends. If contractor personnel will no longer be supporting NGA via an NGA contract, any debriefing paperwork, notifications, and/or requests for further direction from the COR or Industrial Security shall be turned into the NGA Workforce Support Center, NGA Site Security Office, or the COR. If contract personnel are unable to turn these items into the NGA Workforce Support Center, NGA Site Security Office, or COR then it is the contractor’s security office’s responsibility to collect the items from the individual. If the contractor debriefs the employee, the contractor shall send a copy of the debriefing statement, plus any Government items (i.e. NGA Badge, CAC, Courier Card, parking hangtags, etc.) within four (4) business days (timeline may be extended with authorized documented exceptions by NGA Security) to an NGA Site Security Office or the NGA Workforce Support Center.

9.2 Information Handling

9.2.1 Contractor personnel will comply with the NGA, DoD, and IC policies and regulations (to include, but not limited to, the Consolidated NGA Security Classification Guide (CoNGA) to properly mark (to include portion marking) classified and unclassified documentation, media, etc.

9.2.2 Markings will be in accordance with the lowest security classification possible to ensure the confidentiality and integrity for the greatest release to partners in accordance with NGA and mission partner marking guides for classified information.

9.2.3 Information management will be in accordance with applicable security policy and regulations, and NGA compliance documents.

9.2.4 All Government-furnished information released to the Contractor or created in the performance of this contract will be destroyed or returned by the Contractor to NGA upon contract termination or when no longer required for contract performance. The determination to destroy or return will be at the direction of the NGA CO or COR.

10. Key Personnel All personnel are considered key personnel for the full duration of the contract’s period of performance (to include the base and all options).

All required personnel must be available within fifteen (15) days from the notice of award. Key Personnel can only be changed by submission of a written request with a resume that meets or exceeds the mandatory requirements listed above. The request must be submitted to the Government within 30 business days of the contractor’s knowledge of the departure of the personnel for review and approval by the PM and concurrence of the CO prior to the replacement. The position must be filled, processed, and ready to start work within 30 days of the notification. All personnel will be required to submit a Non-Disclosure Agreement to the CO prior to performance commencement.