RFI Notice (693JJ924RQ000149) - Resurface SATF Asphalt Traction Test Pad (11-28-23).pdf

Request For Information (RFI) Notice 693JJ924RQ000149

Notice Type: Special Notice Notice Number: 693JJ924RQ000149 Synopsis: Request for Information (RFI) for the National Highway Traffic Safety Administration (NHTSA)

NAICS Code: 324121 – Asphalt Paving Mixture and Block Manufacturing PSC Code: Y1LB – Construction Of Highways, Roads, Streets, Bridges, And Railways Title: Resurface SATF Asphalt Traction Test Pad

I. BACKGROUND:

The National Highway Traffic Safety Administration (NHTSA) is charged with the responsibility of reducing the personal and property losses resulting from motor vehicle crashes.

Many sources of information are needed to permit researchers to adequately measure the characteristics of the highway safety environment. NHTSA data are essential to reducing the human and economic cost of motor vehicle crashes. NHTSA’s various data systems are the only source of real-world crash data for conducting basic research, identifying problem areas, developing effective countermeasures, identifying program and rulemaking needs, developing and evaluating programs, rules, and standards, evaluating new technologies, and providing information to accurately assess and allocate grants for reducing crashes.

The National Highway Traffic Safety Administration (NHTSA) has a need to resurface the asphalt test surface portion of the Traction Grading Test Track used to perform testing in accordance with the Uniform Tire Quality Grading System (UTQGS) at the Office of Vehicle Safety Compliance’s (OVSC’s) San Angelo Test Facility (SATF) located on the grounds of Goodfellow Air Force Base (GAFB) in San Angelo, Texas (TX). The asphalt test surface was last resurfaced in September 2013. The test surface is used by OVSC to perform traction testing for enforcement of the UTQG consumer information program. The test surface is also used by outside entities to perform traction testing.

The UTQG traction test measures the slide friction coefficient of tires using a tire traction skid trailer at a test speed of 40 miles per hour (MPH). The allowable surface coefficient range per 49 C.F.R. § 575.104 is 0.50 ± 0.10. This value is measured using the American Society for Testing and Materials (ASTM) E 501 tire with a test load of 1,085lbs and an onboard watering system with an output of approximately 4.0 GPM per wetted inch of nozzle width.

Objective:

The objective of this contract is to replace the asphalt UTQG traction test surface located at the SATF located on GAFB in San Angelo, TX with a durable surface that meets the tire test surfaces specified in 49 C.F.R. § 575.104.

This may include, but is not limited to, identifying a suitable replacement asphalt mix with test strips, removing the existing surface, placing a new asphalt surface, and re-painting the required lines.

General Requirements:

The Contractor shall identify a suitable asphalt mix design through the placement and evaluation of a test strip, removing the existing test surface (if required), replacing the test surface, and ensuring smooth transitions to and from the test surface, to include painting of the completed test surface. The Contractor shall be familiar with work requirements for GAFB and certain requirements and approvals that must be met and/or obtained prior to the start of work by the contractor.

II. DISCLAIMER TO PROSPECTIVE RESPONDENTS:

THIS IS A REQUEST FOR INFORMATION (RFI). This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this RFI is to obtain knowledge and information for project planning purposes. Interested parties are advised that the U.S.

Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. Those not responding to this RFI are not prohibited from participation in any future RFP, if any. If a solicitation is released, it will be synopsized on the System for Award Management.(SAM.gov) website as the Government’s official government-wide point of entry (GPE).

III. INFORMATION REQUESTED FROM INDUSTRY:

NHTSA is seeking information from industry regarding the following questions. Interested organizations are asked to provide their input regarding:

A. Understanding of the requirement and technical capability to perform the work:

• What experience do you have with asphalt mix designs with a target coefficient of friction, or with automotive test surfaces?

• Does your company have the facilities, equipment, raw materials, and capability to provide the required services for this procurement?

• What capabilities does your company have to supply a suitable replacement hot asphalt mix with the allowable surface coefficient range per 49 C.F.R. § 575.104 is 0.50 ± 0.10 using facilities close to the GAFB in San Angelo, TX?

• Is your company capable of meeting all the requirements listed in the statement of work to repave the SATF, or is a subcontractor required to provide additional support; if so, what type?

B. Ability to obtain required security clearances to perform work on grounds of Goodfellow Air Force Base in San Angelo, TX:

• Is your company familiar with how to obtain base clearance to work on the Office of Vehicle Safety Compliance’s (OVSC’s) San Angelo Test Facility (SATF) located on the grounds of Goodfellow Air Force Base (GAFB) in San Angelo, TX?

• Is your company capable of meeting all the requirements listed in the statement of work to repave the SATF, or is a subcontractor required to provide additional support; if so, what type?

• Is your company registered in System for Award Management (SAM)?

C. Project related issues and challenges:

• What project related challenges do you foresee with the scope of work and what changes in strategy would you recommend?

• If resolicited, would you consider submitting a proposal? Why/Why not?

• Are there any potential limitations or hindrances to you being able to complete the work?

• How soon after receipt of an award would you anticipate being able to start the project if you were selected for award?

IV. DESCRIPTION OF INFORMATION REQUESTED:

Interested parties shall furnish the following minimum information:

• Name, Address of Organization, and Organization webpage;

• Name, title, and email address, of Business and Technical Point(s) of Contact;

• UEI (Unique Entity Identifier) Number;

• Business Size of Organization;

• Socio-economic status of Organization;

• Indicate whether or not your Organization is registered in System for Award Management

(SAM);

• Nature of the interested Organization (Examples include but are not limited to: University, Non-profit, General Partnership, Joint Venture, Limited Liability Company (LLC), Limited Liability Partnership (LLP), Sole Proprietorship, Corporation (C or S);

Examples of questions include, but are not limited to:

What is your experience with Government contract procurements?

NHTSA Q&A

What is your knowledge and experience with the asphalt paving projects?

NHTSA Q&A

• A discussion of the Organization’s capabilities to perform the activities identified above in

Capability Assessment Information (i.e. Corporate Capability Statement).

Interested Vendors must submit responses electronically in a MS Word or Adobe Portable Document Format (PDF) in no more than ten (10) pages, with standard 1” margins, and 12-point Times New Roman font. Any pages exceeding the page limitation designated herein may not be reviewed. Please provide your submission to this RFI by December 19, 2023.

The RFI response must be sent via e-mail to thomas.bub@dot.gov with subject line “Response to RFI Notice Number: “693JJ924RQ000149”. Any questions related to this RFI should be directed to vincent.lynch@dot.gov with the subject line entitled: “Question to RFI Notice Number: 693JJ924RQ000149.

Note: Additionally, a follow up discussion with the public concerning all aspects of this project and the forthcoming contract award may be scheduled for interested parties by online meeting at a date to be determined.

V. ATTACHMENTS

Attachment 1 – (Draft Statement of Work)

CONFIDENTIALITY:

No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use information provided by respondents for any purpose(s) it deems necessary and legally appropriate.