RFI_HNI Resource Management Study_16 May 24.docx

Request for Information (RFI) For Air Force Life Cycle Management Center (AFLCMC) Enterprise IT & Cyber Infrastructure Division (HNI) HNI Resource Management Study

16 May 2024

CONTENTS

1. RFI Disclaimer

2. Purpose

3. Additional Definition Scope of Effort

4. Period of Performance

5. Deliverables

6. Response Format

7. NAICS & SB Size

8. Response Deadline

9. Contact Information

10. Submission of Proprietary Disclaimer

HNI RESOURCE MANAGEMENT STUDY

RFI DISCLAIMER

THIS IS A REQUEST FOR INFORMATION (RFI) NOTICE FOR MARKET RESEARCH (MR) PURPOSES ONLY. Please refer to Federal Acquisition Regulation (FAR) Part 10 for the definition of “market research” in its entirety. Any information submitted by respondents to this request is strictly voluntary. This is not a Request For Proposal (RFP), Request For Quotation (RFQ), or Invitation For Bid (IFB); nor does its issuance obligate or restrict the U.S. Government to issue an RFP, RFQ, or IFB in the future. The U.S. Government does not intend to award a contract on the basis of responses from this RFI.

Not responding to this RFI does not preclude participation in any future RFP, RFQ, or IFB, if any is issued. Were the Government to issue an RFP, RFQ, or IFB for this acquisition, any such solicitation may include additional requirements for procurement. Respondents need not address any of these elements in their submission.

Respondents are advised the U.S. Government will not pay for any information provided, the use of such information, the preparation of such information, travel expenses, nor any administrative costs incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the interested parties’ expense.

Information received from this RFI will be used for planning and MR purposes. As such, any response submitted to this RFI constitutes consent for that submission to be reviewed by military personnel, Government civilians, and imbedded AFLCMC/HNI Department of Defense (DoD) contractors. The responses may be forwarded to other Government entities in consideration for applicability to other programs. All mentioned personnel reviewing RFI responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information.

Respondents are solely responsible for properly marking and clearly identifying any proprietary information or trade secrets contained within their response. The U.S. Government shall not be liable for damages related to proprietary information that is not properly identified. Proprietary information will be safeguarded in accordance with the applicable U.S. Government regulations.

Respondents are advised that the Government is under no obligation to provide feedback with respect to any information submitted. Issuance of this RFI does not obligate or restrict the U.S. Government to an eventual acquisition approach.

PURPOSE

The HNI Enterprise IT & Cyber Infrastructure Division is comprised of 750 airmen, contractors, and civilians. It is composed of multiple branches whose portfolios heavily rely on each other from a technology convergence, strategy, or delivery perspective. The projects within the branches are tightly coupled within the Division. The purpose of this RFI is to explore, analyze, understand and adapt the current use and management of personnel resources within HNI to assist the Upper and Lower Senior Material Leaders (USML/LSML) with defining the most efficient and effective support to HNI’s current and future portfolio requirements and priorities.

To achieve this objective, it is expected that the Contractor shall use their proven workforce planning and organizational assessment approaches, in addition to available industry best practices data, to identify workforce and organizational design improvement opportunities for HNI to meet their current and anticipated future requirements. The following two integrated workstreams will be employed by the Contractor to achieve these objectives:

· Workforce Planning & Organizational Assessment. The Contractor will develop a workforce plan deliverable based on the identification of strategic objectives, current state analysis, future state forecasting, and gap/risk analyses. Additionally, the Contractor will produce an organizational design deliverable based on a comprehensive review of the current HNI structure, processes, and performance, defined objectives and KPIs, and future state assessment. These deliverables will be based on but not limited to, program phase, complexity, dollar value, stakeholders, future work, industry benchmarks and other criteria the Contractor may deem appropriate.

· Resource Planning Tool. a Microsoft Power BI-enabled resource planning tool to facilitate the resource planning and management process now and for future iterations of their planning process. This deliverable will be based on the criteria defined herein, and other criteria the Contractor may deem appropriate.

In accomplishing the scope of the effort contemplated herein, the Contractor shall meet the following requirements:

· Provide a qualified team that has relevant experience with enterprise information technology (IT) and cyber infrastructure entities and their human resources and organizations.

· Provide a qualified team with the expertise to collaborate with program managers and other personnel within HNI to gather the required data necessary for assessing the “as is” workforce and defining and modeling the future state workforce and the optimal state of HNI’s organizational structure.

· Be well-versed in program management, workforce planning, organizational design, process mapping, and other criteria the Contractor may deem appropriate.

· Be proficient in the practice of resource management modeling and the use of analytical tools and program management software.

· Have the requisite experience in supporting comprehensive workforce and organizational optimization analyses to map personnel utilization, organization design and structure, etc., in addition to the development of reorganization plans with executable plans of action and milestones.

ADDITIONAL DEFINITION OF SCOPE OF EFFORT

The Contractor shall:

· Guide HNI in understanding the optimal and “as-is” states of the Division consistent with defined objectives

· As part of their analyses, understand and map the “as-is” and optimal states of HNI including:

· Strategic goals and objectives – including workforce requirements

· Organizational Structure

· Resource types, requirements, allocation

· Baselining the HNI workforce

· Benchmarking HNI against other organizations and industry best practices

· Responsibilities within and interdependencies between projects (i.e., service design model)

· Organizational processes

· Cross utilization of personnel

· Measure of the current level of personnel utilization and their individual and team proficiency to execute tasks

· Ways to continue to measure and gauge if the optimal state is benefiting HNI

· Using an agile approach to the above, identify quick wins for targeted HNI programs based on “as-is” assessment(s) and provide recommendations for immediate implementation based on frequent vector checks as defined in their implementation plan

· Address, at a minimum, the following in the Workforce Plan and Organization Assessment deliverables:

· “As-is” and optimal performance states for the following key performance indicators (KPIs)

· Resource Utilization

· Resource costs

· Future state model of the workforce based on organizational predictions and workforce drivers

· An organization implementation plan from “as-is” to the optimal design.

· Recommended immediate, medium and long term actions to address priority workforce gaps and risks

· Recommended immediate, medium and long term actions to address priority organizational gaps and risks, including suggested process adoptions/modifications/eliminations for adoption

· Allocation of personnel to projects by job code and number of personnel

· Ways and means to improve/correct skill level proficiency (knowledge) gaps

· Ways and means to increase personnel utilization and effectiveness

· Ways to measure the benefits of the optimal state, risks or limitations, and ways to continue to improve if HNI

· An understanding of how identified workforce and organizational actions support overarching HNI and AF objectives, including GPC and AF Operational Imperatives

· Value stream creation inside and between projects

· Design, create, and deliver a Microsoft Power BI-enabled tool to facilitate the workforce planning process that includes visualizations of the current state, future state estimations, and identification of gap(s) between the current and future states. Specific data elements used within the tool will be collaboratively determined and finalized throughout the project and will consider factoring of HNI’s needs, availability of data, industry best practices, etc., and may include data elements such as the following:

· Historical and current total workforce

· Historical and current full time equivalent (FTE) workforce

· Historical and current contractor workforce

· Hiring rates

· Attrition rates

· Retirement rates

· Historical and current workforce breakdown by occupational code or series

· Historical and current employee vs. contractor ratio

· Historical and current workforce geographic distribution

· Historical and current labor cost

· Historical and current workforce pay grade distribution.

· Historical and current workforce gender distribution

· Historical and current workforce tenure

· Workforce demand drivers and demand estimations – segmented by workforce type, location, occupation code/series, pay grade, etc.

· Workforce gaps (i.e. surpluses and deficits) – segmented by workforce type, location, occupational code/series, pay grade, etc.

PERIOD OF PERFORMANCE

The baseline period of performance shall be twelve (12) months from Award Date.

DELIVERABLES

from date of award Approval from HNI’s Project Manager

from date of award Approval from HNI’s Project Manager

· Progress of modelled RMP

· Progress for gap analysis

· Quick wins for targeted HNI programs based on “as-is” assessment(s) and recommendations for immediate implementation

HNI’s Project Manager

· Current State Assessment

· Content as defined herein

HNI’s Project Manager

· Content as defined herein

HNI’s Project Manager

Deliverable Version: Three hundred sixty-four (364) days from the Award Date Approval from HNI’s Project Manager

NAICS CODE & SMALL BUSINESS SIZE

This RFI is relative to the following NAICS codes, along with their Small Business Size Standards (as of 17 Mar 2023):

· 541611 | Administrative Management and General Management Consulting Services (Size Standards in Millions of Dollars: $24.5M)

RESPONSE FORMAT

The PMO is requesting White Papers to this RFI. Provide your submission in a Microsoft Word document of 8 pages or less. Page sizes will be 8.5” x 11.0” with 1” margins all around. Text will be Times New Roman with font no smaller than 12 pt.

Respondents should identify the following information in their White Paper, along with the details provided in the separate attachment, “Definition for the White Paper_15 May 2024”

· Company Name

· Address

· Points of Contact

· Unique Entity ID

· CAGE Code

· NAICS Code, size of pursuant business

· Large Business or Small Business designation

· Socio-Economic Type

· Company Ownership: Domestic or Foreign (indicate country of ownership)

· Participating Contract Vehicles

The company name should appear clearly on every page of the submittal and proprietary information must be clearly marked. To the maximum extent possible, please provide non-proprietary information.

Please identify any information that might be identified as Controlled Unclassified Information (CUI) or proprietary and ensure it is transferred through an appropriate medium.

This RFI is for information and planning purposes only and does not constitute a RFP nor does its issuance restrict the Government as to the ultimate acquisition approach. The Government will not reimburse the contractor for any cost associated with preparing or submitting a response to this notice. Questions and responses concerning this RFI should be sent to the following Contracting Officers: Mr. Brandon K. Darrington at brandon.darrington@us.af.mil, and Ms. Princess J. Kendrick, princess.kendrick@us.af.mil.

Email responses should include the following title: Response to RFI FA8772-R-24-0001.

No classified information shall be submitted.

RESPONSE DEADLINE

Responses are due no later 12:00 PM Central Standard Time (CST) on Friday, 07 June 2024.

SUBMISSION OF PROPRIETARY INFORMATION DISCLAIMER

The government appreciates that interested firms may not be able to respond to this RFI without disclosing information deemed to be "proprietary". Data submitted in response to this RFI will be widely distributed and discussed within the government. It is the responsibility of the Respondents to clearly mark submitted information with appropriate restrictive markings. Respondents are further advised that the government's analyses of your responses may require disclosure of your responses to Advisory and Assistance Services support contractor personnel. All members of the government and contractor team will be reminded of their obligation to protect such information to the maximum extent permitted or required by the Economic Espionage Act, 18 U.S.C. 1831 et seq., and other applicable statutes or regulations. In addition, Government members will be reminded of their obligation to afford protection under the Trade Secrets Act, 18 U.S.C. 1905. All support contractor members are required to protect the information by the terms of their contracts. The Government has also determined that the support contractor personnel have no organizational conflicts of interest that could adversely affect protection of the information.

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