RFI_GDPSS.docx
DOCX document 102 KB Posted
- Attached to
- Geophysical Data Purchase and Survey Sourcing
- Solicitation number
- HM157525RXXXX_GDP
About this file
This is a Request for Information (RFI) from the National Geospatial-Intelligence Agency (NGA) seeking information on obtaining geophysical data and coordinating direct surveys. The agency requires a Trusted Broker to purchase off-the-shelf geophysical data from external sources and manage direct surveys (airborne, marine, or land) for various data types including gravity, magnetic, seismic reflection, soils, hydrographic, and well log data. The contract is planned for five years with two base years and three option years, with uncleared personnel authorized to work at the contractor's facility.
Interested parties must submit a white paper response by 5:00 pm ET on April 21, 2025, via email to specified NGA contacts. The white paper is limited to 12 pages, must be in Microsoft Word format, and should address the agency's requirements, including administrative details, company experience, capabilities, and recommendations. The RFI is specifically focused on NAICS code 541360 (Geophysical Surveying and Mapping Services) and is open to various small business categories, with potential for small business set-asides. The document emphasizes that this is an information-gathering exercise and does not constitute a commitment to issue a future Request for Proposal.
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UNCLASSIFIED//FOUO
Office of Geomatics
REQUEST FOR INFORMATION
1.0 DESCRIPTION & PURPOSE
| 1.1 | The National Geospatial-Intelligence Agency (NGA) in support of the Office of Geomatics is seeking information on how an interested contractor could obtain geophysical data from external sources and coordinate direct surveys of geophysical data. |
| 1.2 | The purpose of this Request for Information (RFI) is to gain information on current industry practices with regards to obtaining geophysical data from external sources and with coordinating direct (airborne, marine or land) surveys of geophysical data. |
| 1.3 | THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This RFI does not commit the Government to contract for any supply or service whatsoever. Further, NGA is not at this time seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. |
| 2.0 | BACKGROUND |
NGA has a mission-critical need for an avenue for NGA to purchase off-the-shelf geophysical data from external sources and for the coordination of direct (airborne, marine or land) surveys of geophysical data and the allowing for the expansion of potential sources currently unknown to NGA. The contractor will also broker direct geophysical surveys in areas of interest for NGA. The desired data types include but are not limited to gravity data, magnetic data, seismic reflection data, soils data, hydrographic data, and well log data. The contractor should have the ability to streamline and expedite the data acquisition process. NGA is therefore seeking a contractor to serve as a Trusted Broker in data purchasing agreements and directed survey sourcing and management. Services provided by the Trusted Broker includes data brokering, directed surveys sourcing and data virus scanning.
| 2.1 | PLANNED ACQUISITION: (see attached Performance Work Statement) |
| 2.2 | PERFORMANCE: |
| 2.2.1 | PERIOD (POP): Five years to include two base years and three option years |
| 2.2.2 | LOCATION(S): Contractor’s facility |
| 2.3 | CONSTRAINTS AND LIMITATIONS: The following are anticipated to apply to this acquisition: |
| None | |
| 2.4 | SECURITY REQUIREMENTS: The following security requirements are anticipated to apply to this acquisition: |
Uncleared personnel are authorized to perform work on the Geophysical Data Purchase contract up to the UNCLASSIFED level at the Contractor site and Government unclassified facilities (as approved by the COR).
The Contractor will comply with the NGA, DoD, and IC policy and regulations (to include, but not limited to, the CoNGA Security Classification Guide) to properly mark unclassified information, documentation, media, etc. Markings will be in accordance with the lowest security classification possible to ensure the confidentiality and integrity for greatest release to partners in accordance with NGA marking guides for classified information. Information handling will be in accordance with applicable security policy and regulations, and NGA compliance documents.
2.5 ORGANIZATIONAL CONFLICT OF INTEREST: This acquisition is for commercial items. In accordance with FAR Part 9.5, please discuss any performance which may lead to an OCI and how the Offeror would mitigate, avoid, or neutralize the conflict.
3.0 REQUESTED INFORMATION
Responses must only contain UNCLASSIFIED information and be marked “UNCLASSIFIED” on all pages in both the header and footer. No classified information may be included in your response.
Neither proprietary or classified concepts, nor classified information should be included in the submittal. Input on the information contained in the responses may be solicited and reviewed by NGA non-Government consultants or experts who are bound by appropriate non-disclosure agreements.
3.1 ADMINISTRATIVE
Information to include the following as a minimum:
| 3.1.1. | Name, mailing address, overnight delivery address (if different from mailing address), phone number, fax number, company website, and e-mail of designated point(s) of contact. |
| 3.1.2. | BUSINESS TYPE. |
Based upon North American Industry Classification System (NAICS) code 541360 (Geophysical Surveying and Mapping Services) applicable to this acquisition, the responder is to provide answers to the following questions:
| To be considered for a Small Business set-aside, at least 50 % of the cost of contract performance incurred for personnel shall be expended for employees of the responder.( FAR 52.219-14, Limitation of Subcontracting) |
| RESPONSE |
| Are you a Small Business? (FAR 19.102), If so, which type: |
| ☐ YES ☐ NO |
| Small Disadvantaged small business? (FAR 19.304) |
| ☐ YES ☐ NO |
| Service Disabled small business? (FAR 19.14) |
| ☐ YES ☐ NO |
| 8(a) Small Disadvantaged small business? (FAR 19.8) |
| ☐ YES ☐ NO |
| HUBZone small business? (FAR 19.13) |
| ☐ YES ☐ NO |
| Woman-Owned Small Business? (FAR 19.15) |
| ☐ YES ☐ NO |
| Involved in a mentor and/or protégé program? (DFARS 219.71) |
| ☐ YES ☐ NO |
| 3.1.3 | Recommendation for alternative NAICS Code? Provide rationale for any NAICS Code applicable to the planned acquisition other than the NAICS code identified above. |
| 3.1.4 | DUNS Number: _________________ |
| 3.1.5 | Commercial and Government Entity (CAGE) Code: |
| 3.1.6 | Defense facility security clearance? What type? What level? |
| 3.1.7 | Accounting system, if applicable? Date of last audit? Audit performed by? Determined adequate/inadequate? |
| 3.1.8 | Purchasing system? Date determined adequate or inadequate? |
| 3.1.9 | Timekeeping system? Date of last audit? Who performed? Determined adequate/inadequate? |
3.1.10 Do you hold a GSA Federal Supply Schedule (FSS) contract applicable to the NAICS code (s) identified above? If yes, provide contract number(s).
3.1.11 Are you registered in SAM?
3.1.12 Are you interested in: Prime contract? Teaming to include Joint Venture? Subcontractor opportunities?
| 3.1.13 | Include additional details that are not already requested based on the constraints of the information request. |
| 3.2 | EXPERIENCE |
| 3.2.1 | COMMERCIAL. |
Provide relevant details on the responder providing the same or similar services offered or made to the general public or to non-governmental entities for purposes other than governmental purposes in the last three (3) years. Relevant details to NGA’s proposed acquisition should include, but not be limited to, information regarding the contract value, size and length of the effort, responder performing as a prime or subcontractor, customary practices (warranty, financing, discounts, contract types, etc.) under which the sales of the service(s) are made, security details, the customary practices regarding customizing, modifying, or tailoring of a service(s) to meet customer needs and associated costs, the kinds of factors that are used to evaluate performance; the kinds of performance incentives used; the kinds of performance assessment methods commonly used; the common qualifications of the people performing the services; and requirements of law and/or regulations unique to these service(s), that can demonstrate the responder’s abilities and capacity to meet NGA’s statement of objectives.
3.2.2 GOVERNMENT.
Provide relevant details on the responder providing the same or similar services offered or made to Government agencies other than NGA in the last three (3) years. Relevant details to NGA’s proposed acquisition should include, but not be limited to contract value, information regarding the contract number, agency, responder performing as a prime or subcontractor, size and length of the effort, type of pricing and/or cost, security details, the kinds of factors used to evaluate performance; the kinds of performance incentives; the kinds of performance assessment methods; the qualifications of the people performing the services; and any unique terms and conditions, that can demonstrate the responder’s abilities and capacity to meet NGA’s statement of objectives.
3.2.3 NGA.
Provide relevant details on the responder providing the same or similar services offered or made to NGA in the last three (3) years. Relevant details to NGA’s proposed acquisition should include, but not be limited to contract value, information regarding the contract number, program name, size and length of the effort, responder performing as a prime or subcontractor, type of pricing and/or cost, security details, the kinds of factors used to evaluate performance; the kinds of performance incentives; the kinds of performance assessment methods; the qualifications of the people performing the services; and any unique terms and conditions, that can demonstrate the responder’s abilities and capacity to meet NGA’s statement of objectives.
3.3 CAPABILITIES
The following is the responder’s capabilities to meet the proposed acquisition set forth in section 2 of this RFI including the Performance Work Statement.
| 3.3.1 | Government requirements needed to support the RFI statement of objectives |
| 3.3.1.1 | Requirement capabilities that the responder currently possesses. Responses should include the relevant information regarding specific skills, experience, and security clearances that its employees, by labor category, currently possess in performing these services, and any needed hardware or software. |
| 3.3.1.2 | Detail the service capabilities that the responder currently does not possess in order to meet the SOO, SOW, or PWS. |
| 3.3.2 | Recommended type of pricing for this type of service (e.g. FFP, FPIF CPIF) |
| 3.3.3 | Extent to which the responder has the ability to meet the proposed acquisition |
| 3.3.4 | Notional schedule and type of plan for transition-in and transition-out (based on previous or similar work efforts). |
| 3.3.5 | Security capabilities and plans that demonstrate the ability to meet NGA’s security requirements beginning at contract award and throughout the POP. |
| 3.3.6 | Extent to which the responder is aware of any potential OCI issues in accordance with FAR Part 9.5 or any non-mitigatable OCI related to current development work at NGA. |
| 3.4 | RECOMMENDATIONS |
The responder is invited to provide information and recommendations for fashioning this proposed acquisition. Recommendation areas may include the type of contract, anticipated contract terms & conditions, incentives, variations in delivery schedule, price and/or cost proposal support, and data requirements, contract pricing, and any other areas that the responder believes is relevant for the Government to achieve its stated objectives. The responder may opine regarding what portion of the work could be set-aside for small businesses if all the required work cannot be provided by a small business. Details to support any recommendations for partial small business set-asides should be included.
| 4.0 | RESPONSES |
| 4.1 | Interested parties are directed to respond to this RFI with a white paper. |
| 4.2 | White paper shall be in Microsoft Word for Office or compatible format and shall not exceed 12 pages. A page is defined as each face of an 8½” x 11” sheet with information contained within a one-inch margin on all sides. Font type shall be Times Roman 12 point. |
| 4.2.1 | Interested parties are encouraged to utilize the Comment Matrix format in their white paper when providing comments, questions, and/or suggestions to the PWS. |
| 4.3 | Responses containing the white paper are due no later than 5:00 pm ET on 21 April 2025. Responses shall be limited to and submitted via e-mail only as a message attachment to Ryan Switzer at ryan.a.switzer@nga.mil and Nate Huber at nathan.g.huber@nga.mil with the message subject line “RFI Response – Geophysical Data Purchase and Survey Sourcing. |
| 4.3 | Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned. |
| 5.0 | MEETINGS AND DISCUSSIONS |
The Government representatives may or may not choose to meet with potential RFI service provider. Such meetings and discussions would only be intended to get further clarification of potential capability, especially any development and certification risks.
6.0 QUESTIONS
Questions and the whitepaper regarding this RFI should be submitted in writing by e-mail to Ryan Switzer at ryan.a.switzer@nga.mil and Nate Huber at nathan.g.huber@nga.mil.
7.0 SUMMARY
This RFI is only intended for the Government to identify sources that can provide the needed services to fulfill the Government’s statement of objectives. The information provided in this RFI is subject to change and is not binding to the Government. The Government has not made a commitment to procure any of the RFI requirements discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.
PERFORMANCE WORK STATEMENT (PWS)
COMMENT MATRIX FOR THE OFFICE OF GEOMATICS
REQUEST FOR INFORMATION
| COMMENT # |
| PWS PAGE # |
| PWS SECTION |
| COMMENT/QUESTION/SUGGESTION |
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