RFI_Attch 3 _PWS_Alaska.pdf

PERFORMANCE WORK STATEMENT

STEVEDORING AND RELATED TERMINAL SERVICES

PORTS OF ANCHORAGE, SEWARD, WHITTIER, VALDEZ

833rd Transportation Battalion Alaska Detachment

05/19/2025

Stevedoring & Related Transportation Services Performance Work Statement

TABLE OF CONTENTS

Section Topic Page

1.0 Background & Scope 2

2.0 General Security Requirements 3

3.0 General Safety Requirements 9

4.0 General Contract Administration 17

5.0 General Contractor Requirements 32

6.0 Terminal Specific Requirements 47

Deliverable Table Contract Performance Requirements Summary (PRS) Table 61 Appendix A Regulations, Publications, & Forms 66 Appendix B Glossary of Terms 71 Appendix C Payment Instructions 84 Appendix D List of Acronyms & Abbreviations 88 Appendix E Foreign Entity Vetting 90

1.0 BACKGROUND AND SCOPE

Background. The Military Surface Deployment and Distribution Command (MSDDC), headquartered at Scott AFB, IL is an operational-level Army force designated by the Secretary of the Army (SECARMY) as the Army Service Component Command (ASCC) of the United States Transportation Command (USTRANSCOM) and a major subordinate command of Army Material Command (AMC). MSDDC is responsible for providing coordination worldwide for origin to destination surface traffic management support; coordinates surface and multimodal transportation contracted functions for all DOD (and other U.S. Government entities, as authorized, and designated multinational and interagency elements). Since its establishment in 1965, MSDDC has played a vital role in our nation’s defense by providing support to the warfighters to every war, major contingency, training exercise and humanitarian relief operations where our Military forces are needed and deployed.

1.2 Scope of Service. Provide Stevedoring and Related Terminal Services (S&RTS) at the designated seaport(s) of Anchorage, Seward, Whittier and Valdez. All tasks shall be completed per requirements stated throughout this Performance Work Statement (PWS) and in a manner consistent with “Safety, Efficiency, and US warfighters in Mind”.

1.2.1 S&RTS services will cover the full spectrum of managing US Military cargo (e.g.

containers, vehicles, breakbulk, and rotary or fixed wing aircraft) transitioning through designated seaport. Operational tasks shall include, but are not limited to, all stevedoring and longshoring required for vessel, truck, and rail loading & discharging, port reception and disposition, cargo management staging, intra port transfers, cargo prep, checking & tallying (C&T), and handling & warehousing Government provided dunnage and tiedown materials.

1.2.1.1 Requirements include physical security, facilities, storage/staging, office space, supplies, and provide documentation/reports for port operation expenses & reconciliation of services to include other related miscellaneous requirements as outlined in this PWS.

1.2.1.1 Contracted services shall include the capability to work multiple vessel(s) and vessel decks simultaneously, at the Alaskan port(s) of Anchorage, Seward, Whittier, and Valdez in conjunction with operations at each terminal as described in this PWS’s Area of Responsibility (AOR) 24 hours a day, seven (7) days per week, and 365 days per year (see section 6 for port location). Cargo consists of all classes of supply, including military vehicles up to 150,000 lbs., AA&E, and hazardous materials, as well as sensitive, controlled, refrigerated, and/or other general DOD cargo handled through all modes of transport.

1.2.1.2 All services in accordance with (IAW) the PWS require approval from the Contracting Officer (CO) or their appointed Contracting Officer’s Representative (COR), and any work performed without authorization shall be at the Contractor’s expense.

**NOTE: See Section 6 for specific geographic locations and port specific requirements.

**NOTE: Subsequent references to the COR throughout the PWS will also assume the Alternate Contracting Officer’s Representative (ACOR) as well, unless otherwise specified.

1.2.1.3 The Contractor shall provide all the gear, MHE, materials, supplies, management, and sufficient amounts of qualified general & skilled labor to satisfy the full scope of operating seaport terminal for this contract. The Contractor shall make every effort to rectify any labor or Contractor Furnished Equipment (CFE) i.e., MHE shortfalls, for which the Government will compensate the Contractor at the applicable commodity and/or man-hour rates as outlined in the Schedule of Rates (SOR).

1.2.2 The Contractor shall obtain written approval from the COR for all work, services, or other terminal operations for which a task order number and ordering template will be issued.

The Contractor shall assume all expenses for any work performed outside of the contract or without prior written authorization from the COR.

2.0 GENERAL SECURITY REQUIREMENTS.

2.1 General security requirements of the Contractor defined within this section. Additional duties and requirements specific to the particular terminal(s) within the scope of this contract are further defined in Section 6.2.2 The overall classification of work associated with this contract is UNCLASSIFIED. Personnel assigned to this contract will not require access to Non-Secure Internet Protocol Router Network (NIPRNet) applications or UNCLASSIFIED Government systems, therefore not authorized to obtain a Common Access Card (CAC) or Alternative Smart Card Logon (ASCL) tokens.

2.3 Ground Rules and Constraints.

2.3.1 Personnel Screening. Contractor shall ensure its employees meet U.S. Government guidelines regarding foreign national employment by screening all employees for indications of criminal, terrorism, or threat-related activity or alliances detrimental to the United States of America or Host Nation.

2.3.1.1 The Contractor shall ensure that all personnel, including employees and subcontractors, engaged in the performance of this contract, are vetted in accordance with USG guidelines. This vetting shall include screening for any indications of criminal activity, terrorism, threat-related activity, or affiliations with organizations or individuals detrimental to the interests of the United States of America (USA).

2.3.2 Completed Screening. Once the screening process is complete, the results and the applicant's request for clearance approval will be submitted to the 833rd for vetting through the 596th Trans Brigade S-2. This vetting ensures that all investigative and clearance requirements have been met before the contract start date. The 596th will review the application and results.

Any derogatory information may result in the applicant’s access being denied. Screening will be completed prior to any badge issuance. Screening maintains compliance with enhanced force protection measures through document examination, verification, biographical, and security interviews. Applicants denied access due to derogatory information may file an appeal to the Contracting Officer and the 596th Trans BDE for review.

2.3.2.1 Persons Excluded from the Premises. The Contractor shall not allow any person(s) banned by any authority from the premises to have access to terminal facilities, equipment, or other material related to Government operations.

2.3.3 Persons with Restricted Duties. The Contractor shall not allow a person restricted by any authority from certain equipment or areas to operate that equipment or enter areas as designated by the COR.

2.3.4 The Contractor personnel shall read and comply with applicable Department of Defense (DOD) security regulations, policies, and procedures for access to installations and facilities.

2.3.4.1 The Contractor shall comply with all requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to the Contractor’s failure to comply with the applicable Port, Facility or Installation Access Control processing requirements.

2.3.4.2 Upon termination or completion of this contract, the Contractor shall inventory and surrender all Government supplies, materials, and equipment to the COR. In addition, the Contractor shall turn in any security badges issued to the COR on the last day of the contract or upon any termination/reassignment of a contract employee.

2.3.5 Derogatory Information. If the USG notifies the Contractor that employment of any Contractor employee is prejudicial to the interests or endangers the security of the USA, the Contractor shall remove and bar that person from military operations. The Contractor will notify the COR of any offenders and ensure this person is immediately escorted off the premises. This includes security deviations/incidents and credible derogatory information on contract members during the course of the contract period.

2.3.6 Operations Security (OPSEC). Protecting critical information (friendly activities, intentions, capabilities, or limitations) is crucial to prevent adversaries from gaining advantage.

Therefore, contractors must adhere to OPSEC requirements throughout the contract lifecycle. All information provided is for official use only. Additionally, mandatory initial and annual OPSEC training is required after contract award for all contractors working on-site at a DoD facility or off-site accessing a Federally controlled information system. Proof of completion must be available to the COR/CO. Training can be accessed at the following website:

(https://securityawareness.usalearning.gov/opsec/index.htm ).

Immediately consult the contracting office’s OPSEC coordinator regarding the MSDDC Critical Information and Indicators List (CIIL) and any OPSEC questions. Protect critical information (e.g., mission details, units, cargo) from unauthorized disclosure and coordinate with the government to minimize shared information. Report suspected/known compromises immediately to the COR and security office. Safeguard information (including FOUO and CUI) per the CIIL using measures like encryption; locked storage; restricted distribution; secure destruction;

limiting verbal discussions; avoiding unencrypted phones/foreign mail; prompt document retrieval; cover pages; and minimizing public disclosure. Contact the COR/CO for clarification.

2.3.7 Threat Related Incidents. Persons employed by the USG will report threat-related incidents, behavioral indicators, and other matters of Counterintelligence (CI) interest specified in AR 381-12, Chapter 3, to the Facility Security Officer, the nearest Military CI Office, the Federal Bureau of Investigation, or the Defense Counterintelligence and Security Agency.

2.3.8 Vendor Threat Mitigation. For each first-tier foreign transportation service provider operating as a separate legal entity and contracting directly with the Contractor or its commonly owned legal affiliate, and whose employees may have physical contact with USG shipments during the ordinary course of contract performance, the Contractor shall submit a semi-annual report to the CO. See Appendix E for further instructions for this requirement. Compensation for the services defined in this paragraph is included in all commodity rates established in the SOR.

2.3.9 Vehicle Identification. The Contractor shall obtain installation/port access clearance for any vehicles used in performance of this contract. The Contractor shall submit a comprehensive list of vehicles required during the duration of this contract immediately upon award to the COR to obtain access clearance. The list shall identify vehicle type, license plate, and owner/company name. Personal Owned Vehicles (POV) shall not be authorized entry in and around USG equipment unless identified as official vehicles critical to the success of the mission. When submission of a new vehicle is necessary, only substitutions are acceptable to maintain a reasonable number of cleared vehicles authorized entry.

2.3.10 Security Regulation. Security Regulation Guidance can be found at https://www.esd.whs.mil/dd/ Select under “DoD Issuances” the following DoD Instructions and Manuals.

2.4 Privacy Information. Contractor and COR/ACOR must ensure all personnel information collected, maintained, used or disseminated is relevant and necessary to accomplish the contract.

The Contractor and the COR shall ensure that all personnel information collected, maintained, used, or disseminated is directly relevant and necessary to the performance of this Contract. The Contractor shall, to the greatest extent practicable, collect such information directly from its employees and subcontractors. At the time of collection, the Contractor shall inform the individual providing the information of the following: (a) the purpose of the collection; (b) the legal authority for the collection; (c) the intended recipients of the information and the purpose for which they will use it; (d) whether disclosure is mandatory or voluntary; and (e) the potential consequences of not providing the information. Contractor and COR/ACOR will establish appropriate administrative, technical and physical safeguards, for protection of paper, documentation involved, to ensure security of records and prevent compromise or misuse during storage, transfer, or use, including transiting authorized alternative worksites. Privacy information collected must comply with the host nation, DoD and Army Privacy Act regulations, whichever is more stringent.

2.5 Badges. All permanent and temporary personnel hired directly or indirectly by the Contractor performing work under this contract, shall have in their possession, and display when required, a current Workers Identification badge issued by each port where military operations are being performed. The Contractor’s management shall ensure compliance with this requirement.

2.5.1 Upon termination or completion of this contract, the Contractor shall surrender all USG supplies, materials, and equipment to the COR. In addition, the Contractor shall turn in any security badges to the COR on the last day of the contract or upon any termination/reassignment of any employee or subcontractor.

2.6 Cyber Security. The services designated under this contract are “operationally critical support” as defined in Defense Federal Acquisition Regulation Supplement (DFARS) 252-204- 7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

3. GENERAL

3.0 SAFETY REQUIREMENTS

3.1 General Safety Requirements of the Contractor are defined within this section. Additional duties and requirements specific to the particular terminal(s) within the scope of this contract are further defined in Section 6.3. FAR 52.236-13(a) and Alternate 1(f) apply to this contract.

https://www.esd.whs.mil/dd/

3.2 Enforcing and Monitoring Safety. The Contractor shall comply with, enforce, and monitor applicable USG safety and fire regulations. The COR will document any discrepancies according to the established quality performance process. The Contactor shall establish and maintain an effective and comprehensive safety program. The Contractor shall establish and maintain an effective and comprehensive safety program. This includes acquiring, maintaining, and requiring the use of safety equipment, personal protective equipment (PPE) (29 CFR 1917.91- 95/1918.101-106), and devices necessary to protect employees at all times while working military operations at the Ports of Anchorage, Seward, Whittier, Valdez terminals, railhead/spurs, commercial truck yards, and on all vessel(s) laden with military vehicle/equipment.

3.2.1 Safety Program Manager. The Contractor shall provide as part of its management staff a dedicated Safety Program Manager (SPM) and/or alternates as needed for each operation. The Contractor shall ensure the SPM is accessible and onsite to observe all USG operations and contractor personnel, including sub-contractors to ensure the Contractor’s safety practices are monitored, damage/injury is investigated, and to make corrections when deviations or departures from safety are observed.

3.2.2 Accident Prevention/Safety Program. The Contractor shall provide to the COR, within two (2) calendar days of contract award date, their written plan for Accident Prevention/Safety Program for port/terminal operations at the Ports of Anchorage, Seward, Whittier, Valdez per Federal Acquisition Regulations (52.236-13 Accident Prevention) and DA PAM 385-10.

3.2.3 Safety Stop. The USG reserves the right to implement a "safety stop" of the Contractor's operations if the Safety Officer, Contracting Officer's Representative (COR), or other designated USG representative observes or receives a report of unsafe practices, safety infractions, or safety violations that pose a risk of harm to personnel, damage to property, or otherwise create an unsafe condition. The COR shall inform the Contractor to stop work and direct the contractor to 'stand-by'. The Contractor shall not resume operations until the following conditions have been met: (a) all identified unsafe practices, infractions, or violations have been addressed and corrected; (b) the Contractor has implemented revised methods of operation to mitigate the identified safety issue(s); and (c) all relevant personnel have attended a safety briefing conducted to the satisfaction of the Safety Officer or their designated representative. The USG will not compensate the Contractor for any time spent on “stand-by” or lost time incurred due to safety violation/infraction. The USG may hold the Contractor liable for any costs incurred to the USG resulting from operations halted due to the Contractor’s unsafe practice or violation and all safety violations shall be documented.

3.2.4 Safety/Hazard Analysis. The Contractor shall adhere to local authority, Occupational Safety and Health Administration (OSHA), and DoD standards for “safe working load” for all CFE & MHE, to include all cranes (ship or shore). The Contractor shall adhere to all safety requirements when lifting cargo. The Contractor shall ensure all CFE/MHE drivers/operators are Powered Industrial Truck (PIT) certified. Only trained and competent operators shall be permitted to operate a powered industrial truck, and all PIT operators must be trained and certified by their organizations [29 CFR 1910.178(l)] and have in their possession a PIT card.

The PIT card shall designate all CFE/MHE that drivers/operators are trained to operate [29 CFR 1910.178(l)(6)]. Crane operators shall be certified to meet OSHA standards [29 CFR 1926.1427].

The COR or other designated USG personnel, at their discretion, may stop any drivers/operators to validate that they have been trained/certified on the equipment they are operating.

3.2.5 Personnel Protective Equipment (PPE). Personal Protective Equipment (PPE) Safety/Hazard Analysis. The Contractor shall ensure all Contractor personnel, to include its subcontractors, have and/or wear proper PPE. The Contractor shall provide a Safety/Hazard analysis that defines the proper PPE required to be used and/or worn when engaged in terminal or port operations to the COR. The safety/hazard analysis shall be provided to the COR within two (2) calendar days of contract award, whereas the COR and Safety Officer will monitor, and report PPE usage based on the Safety/Hazard analysis. The Contractor shall provide to the COR within two (2) calendar days a new/updated Safety/Hazard analysis if/when changes in operational scope occur.

3.3 Safety Briefings. The Contractor shall, as part of all commodity and extra labor operations, conduct and document safety briefings for all workers prior to all vessel, terminal service/operations, and at each shift change. The Contractor shall provide a mandatory safety briefing to new personnel as they are added. The Contractor shall conduct safety briefings in the presence of an MSDDC representative. The COR or Safety Officer may also participate in these briefings. The Safety/Hazard analysis should be the basis for safety briefing content, see FAR

52.236 (f)(1) for guidance. The Contractor shall conduct safety briefings in English language and language understood by the laborers/workers.

3.4 USG Safety Briefing. The USG, at its discretion, may conduct additional safety briefings when necessary and with the local Commander’s guidance. The USG’s safety briefing may include information from above or other necessary Command-related information or additional safety concerns. Compensation (unless for safety violations) for the Contractor’s labor shall be placed on stand-by time and compensated per Schedule 2 of the SOR. No compensations shall be made to the Contractor for “safety stop/violations”.

3.5 Reporting Accidents, Injuries, and Damage

3.5.1 Reportable Accidents, Injuries, or Damage Reporting. The USG requires reporting of any situations that result in injury or death to any personnel or damage to USG cargo or commercial property. The Contractor shall immediately notify the COR of any incident and/or accident that results in injury or death to any personnel, damage to USG cargo, commercial property, during or arising from performance under this contract. The Contractor shall submit accident investigation reports to the COR and Safety Officer as mandated in Reporting Timeline Requirements listed below.

3.5.1.1 The Contractor shall submit documentation to the COR verifying the qualifications and task training for each employee involved in the incident/accident.

3.5.1.2 The Contractor shall submit all maintenance records for CFE/MHE involved in any accident or incident involving injury.

3.5.1.3 The Contractor shall assist the USG during any incident and/or accident investigation.

3.5.2 Preserve Critical Evidence. The Contractor shall secure the accident location and preserve critical evidence. The Contractor shall allow USG personnel access to the location, all evidence, and all Contractor-employee witnesses, to include operators involved in the accident.

The Contractor shall ensure that operations do not resume until cleared by the COR, Safety Officer, and local authorities

3.5.3 Reporting Timelines and Requirements

3.5.3.1 Within 8 Hours: Accident Information required from Contractor of incident if severe damage to equipment, hospitalization of employees, or loss of life:

• Date and time of incident

• Location of incident

• Brief synopsis of the accident, to include injured personnel, equipment damage, and description of activity during the incident

• Supervisor name and contact information

• List of employees involved or who witnessed the incident

• Extent of injuries and if medical treatment was administered

3.5.3.2 Within 24 hours: Accident Information required from Contractor

• Information from 3.5.3.1

• Status of injured personnel

• Pictures of affected equipment

• Training certificates/licenses for personnel involved in incidents

• Maintenance records of equipment involved in incidents

3.5.3.3 Within 30 Calendar Days (or sooner if investigation is complete) Information required from Contractor

• Findings identifying the root cause(s) of the accident

• Corrective actions taken to prevent recurrence

• Follow-on status of any injuries from 24-hour status

• Final incident report from Contractor’s safety representative to COR

3.6 Posted Speed Limits. The Contractor shall enforce all posted port speed limits for all vehicle traffic per local port directives. The U.S. Government (USG) establishes the following vehicle speed limits for military vessel/terminal operations at all piers, terminals, and ports, unless otherwise specified:

• Inside Vessels, on Vessel Ramps, and/or Docks/Piers: 5 mph (walking speed)

• Staging Areas: 10 mph

• Roadways to/from Staging Areas to Vessels: 10 mph

• CFE/MHE on Vessels: 10 mph

3.6.1 Vehicle Operator. The Contractor must document all required operator qualifications and provide this documentation to the COR within two (2) days of contract award.

3.6.1.1 All Contractor personnel operating/driving USG Military vehicles oversized, overweight, wheeled or track vehicles, shall have in their possession a Commercial Driver’s License (CDL) (at drivers’ expense)), with hazardous material endorsements (if applicable) prior to that operator/driver engaging in the operation of USG military vehicles.

3.6.1.2 In order to help maintain Contractor driver pools the USG shall provide “familiarization” training available onsite, the Contractor’s designated operators/drivers shall attend those training events, whereas the USG shall compensate the Contractor for all vehicle operators/drivers attending at manhour rates per schedule 2 of the SOR. The Contractor shall ensure that sufficient pools of vehicle operators are available to operate USG Military vehicles within the confines of the port (29 CFR 1917) as required. Familiarization training on USG Military vehicles may include, but are not limited to, all classes of Trucks, Stryker vehicles, Heavy Equipment Transporters (HETS), Mine Resistant Ambush Protective (MRAP) vehicles, and Armored Tracked vehicles.

3.6.2 New Vehicle Models. At times, the USG may have field service representatives or vendor training onsite for new vehicle modeled equipment. The USG will identify and provide vehicle-specific training requirements for the Contractor’s vehicle operator/driver to attend. The COR will coordinate the training events with the Contractor to ensure maximum participation.

The Contractor’s labor shall participate at man-hour rates as established in schedule 2 of the

SOR.

3.6.3 Commercial Truck Drivers. The Contractor shall ensure drivers of commercial motor vehicles have a valid CDL appropriate to the type of equipment they operate when picking up Military cargo considered HAZMAT, to include Arms, Ammunitions and Explosives (AA&E).

The Contractor shall ensure and document each commercial truck driver has been licensed and with the appropriate HAZMAT endorsement (if applicable) before releasing cargo.

3.6.3.1 The Contractor shall establish a remedial training program for drivers or operators who have had driver at-fault accidents or traffic violations, misused equipment, or otherwise demonstrated a need for additional training on Military vehicles or equipment. The COR may also identify individuals who require remedial training. The Contractor shall direct this training towards identifying and correcting individual weaknesses. The Contractor shall conduct remedial training at no cost to the USG.

3.6.3.2 The Contractor shall not use ammunition and explosives laden MHE or vehicles for/during operator/driver training at any time.

3.6.4 Hazardous Material (HAZMAT) Certification. The Contractor shall provide as part of this contract (at contractor’s expense) two (2) POCs with HAZMAT certification for oversight in handling hazardous cargo IAW 49 CFR Part 172.704(d) for each operation and port location when handling HAZMAT cargo. The POC shall ensure that their employees comply with

“DFARS 252.223-7002, SAFETY PRECAUTIONS FOR AMMUNITION AND EXPLOSIVES;

DOD 4145.26-M; DOD CONTRACTORS SAFETY MANUAL FOR AMMUNITION AND

EXPLOSIVES; and DESR 6055.09, DEFENSE EXPLOSIVES SAFETY REGULATION when handling ammunition and explosives. The Contractor’s personnel shall meet the qualification for personnel who pack dangerous goods, load/unload cargo transport units, handle dangerous goods in transport, and load/unload dangerous goods into/from ships as specified in IMDGC Chapter 1.3, Training and 49 CFR Part 172 Subpart H; Training.

3.6.4.1 The Contractor shall provide the COR with a list of names each day of those operators/drivers assigned to handle vehicles, HAZMAT, or ammunition-laden cargo per each operation. The list shall include a statement from the Contractor verifying that individuals performing these driving functions comply with All Army Activities (ALARACT) Message 069- 2014 and AR 600-55. The USG reserves the right to stop Contractor personnel at any time to verify their qualifications against the approved list of personnel scheduled to perform these functions. For any person found non-compliant, the Contractor shall remove that operator/driver from handling cargo, and the incident shall be reported to the COR who will report the incident in the monthly performance report.

3.7 Vehicle Safety. Under no circumstances shall the Contractor leave any vehicle, whether military or commercial, unattended while the engine is running or if the braking system is not fully operational. This applies to all operations conducted under this contract.

3.7.1 Contractor shall not leave military vehicles/trailers with inoperable air braking systems (i.e., the air system has been compromised, brakes have been caged or considered freewheeling) unattended. Vehicles in this condition must be labeled clearly on all sides “NO BRAKES.”

Vehicles parked in staging areas shall have all wheels or tracks choked and blocked. Trailers shall remain attached to their prime movers. Orphaned trailers (those detached from a prime mover) shall have their hand brakes engaged, and wheels chocked and blocked.

3.7.2 Fire Extinguisher & First Aid Kit. The Contractor shall provide and maintain mounted fire extinguishers and first aid kits on all CFE and MHE used in military operations. These safety items shall have current inspection stickers/documentation and be inspected monthly to ensure they are fully operational and compliant with applicable regulations. The Contractor is responsible for ensuring the availability and proper maintenance of these items.

3.8 Vessel Safety. During vessel operations, the Contractor shall not let vehicles remain idle across watertight door areas. The Contractor shall maintain only one vehicle at a time moving on vessel ramps and be responsible for testing vehicle brake functionality prior to moving any vehicle.

3.8.1 The Contractor shall provide ramp guards stationed at all active vessel ramps to direct traffic, monitor foot traffic, and alert personnel when vehicles are traversing ramps. All ramp guards shall have whistles and flashlights in addition to PPE requirements. Compensation for services defined in this paragraph are included in commodity rates established in the SOR.

Operating/Driving USG Equipment and Familiarization. The Contractor’s skilled driver/operator pool assigned to operate USG military vehicles in the performance of this contract will comply with the licensing requirements of the United States (US) and/or applicable foreign nation motor vehicle laws. The Contractor shall certify (at the Contractor’s expense), all operators/drivers as being fully qualified to operate any of the USG’s military vehicles by which they are qualified to drive IAW Army Regulation (AR) 600-55, The Army Driver and Operator Standardization Program (Selection, Training, Testing, and Licensing. At minimum, contractor personnel operating/driving USG Military vehicles shall be familiarized:

• Basic hand and arm signals

• Emergency stopping procedures

• Start-up and shutdown procedures for all types of vehicles, (including new vehicles) inventory

• Location of controls, battery switches, and braking

• Demonstration of vehicle blind spots

• Preventive maintenance checks and services (PMCS)

3.9 Contractor Safety Briefings. The Contractor shall, as part of all commodity and extra labor operations, conduct and document safety briefings for all workers prior to all operations and at each shift change. The Contractor shall provide a mandatory safety briefing to new personnel as they are added. The Contractor shall conduct safety briefings with the presence of a MSDDC USG representative. The COR or MSDDC Safety Officer may provide the Contractor with a checklist of safety and security topics to brief the Contractor’s labor prior to the start of vessel or terminal operations and may also participate in these briefings. Safety briefings conducted by the Contractor shall relate to the type of operation (e.g., truck, vessel, rail, yard, crane, etc.), and at a minimum, must meet local authority and/or DOD regulatory guidance or host nation requirements. The Contractor shall conduct safety briefings in both English and, as applicable, in the Host Nation local language. Safety briefings shall include items identified in the risk assessment conducted by the 833rd.

3.9.1 USG Safety Briefing. The USG, at its discretion, may conduct additional safety briefings when necessary and with the local Commander’s guidance. The USG’s safety briefing may include information from above or other necessary Command-related information or additional safety concerns. Compensation (unless for safety violation) for the Contractor’s labor shall be placed on stand-by time and compensated per schedule 2 of the SOR. No compensation shall be made to the contractor for 'safety stop/violations'.

3.10 Operation of Contractor Furnished Equipment (CFE). The Contractor shall maintain and operate all CFE i.e., MHE used during Military operations IAW applicable local port authority laws, DOD regulations, directives, instructions, and pamphlets, whichever are more stringent. Cargo damage or personnel injured due to or related to the use of non-compliant or improper CFE use will result in immediate non-use of CFE until replaced or action taken to repair equipment. The Contractor shall replace any non-compliant equipment to minimize any delay or hindrance to Military operations. The Contractor shall notify the COR when the equipment is made compliant and before its use is approved.

GENERAL CONTRACT ADMINISTRATION

4.1 General contract administration defined within this section. Additional duties and requirements specific to the particular terminal(s) within the scope of this contract further defined in Section 6.0 –Port - Terminal Specific Requirements (administration).

4.1.1 Port Licensing and Permits. The Contractor or its named subcontractor shall possess a valid and current Business License issued in the state of Alaska. As well as a work permit issued by the applicable Alaska and Port Authority as evidence the Contractor or its named subcontractor(s) has the legal right to work in/at the Ports of Anchorage, Seward, Whittier, and Valdez. The Contractor shall provide copies of referenced documentation in this section (prime and subcontractor(s)) to the CO for record within two (2) calendar days of contract award.

4.1.1.1 Subcontractors. The Contractor shall require Subcontractors to comply with all applicable regulatory requirements of this contract. The Contractor shall include a clause in each applicable subcontract to require Subcontractor's cooperation and assistance in accident reporting and investigation.

** NOTE: Subsequent references to the Contractor shall imply it acting as the “prime” and their “employees”, or “subcontracted laborers”, or others acting on behalf of the prime Contractor unless otherwise specified.

4.1.2 Union Agreements and Port Tariffs. The Contractor shall submit, no later than two (2) calendar days of contract award date to the CO/COR, the current Collective Bargaining Agreement (CBA) and current year published port tariff for the Ports of Anchorage, Seward, Whittier, and Valdez. The Contractor shall also furnish updated information about specific changes to union contracts, wage increases, local work rules, and CBAs, as well as new/updated port tariffs charges/fees affecting USG cargo operations IAW the performance of this contract as they become available.

4.1.2.1 The USG will compensate the Ports of Alaska for all tariff charges or port fees generated throughout the course of the contract.

4.1.3 Contract Managers. The Contractor shall provide a Contract Manager(s) and at least two (2) alternates as part of their supervision who shall be responsible for the performance level of all services rendered. The Contractor shall provide telephone numbers for each of the Contract Manager(s) and their alternates where these individuals may be contacted during and after duty hours. The Contract Manager(s) shall have demonstrated experience in directing and managing longshoring and stevedoring operations. The Contract Manager(s) and their alternates must be able to understand, read, write, and speak English. They must also be able to communicate in any other languages spoken by their subcontracted laborers/workers, as necessary.

4.1.3.1 Contract Manager(s) and alternates shall have full authority to act and make financial decisions on behalf of the Contractor on all matters pertaining to the performance of services under this contract.

4.1.4 Multiple Work Sites. During the performance of the contract, the Contractor shall work simultaneous cargo handling operations, at multiple work sites, on/at multiple ports to include, but not limited to, working vessel(s) operations (working multiple decks simultaneously), reception and disposition services of rail and rail barges, commercial truck(s), staging yards, and warehousing. The Contractor shall have their contract manager(s) or alternates present at each work site and accessible to the COR, at all times. At any other time (i.e., outside cargo operations) the contract manager(s) or designated alternate(s) shall be available to the COR by telephone.

4.1.4.1 The contract manager and alternates shall meet as necessary with the COR to discuss contract performance or other problem areas or issues.

4.1.4.2 The Contractor shall not remove or replace the contract manager or their alternates without informing the COR with a 48-hour advance notice. (situations will dictate advance notice).

4.2 Ordering Services. The Contractor and COR/OO shall agree on ordering services to include daily cut-off time(s) for ordering all S&RTS services. Procedures for ordering services shall be provided within two (2) calendar days of contract award date. Unless otherwise stated elsewhere, the USG shall order services No Later Than (NLT) 1500hrs for 0800hrs start times for the next day or 0800hrs for start times for the same day.

4.2.1 All S&RTS services performed IAW this PWS will be ordered by Task order (TO). The TO will be assigned a number by G8 and then issued by an appointed OO to the Contractor IAW Appendix C, Payment, Ordering, and Invoice Instructions. Any work performed prior to a TO issuance will be at the expense of the Contractor.

4.2.2 Task Orders. All services shall be identified by the COR and conveyed to an appointed OO. The OO will develop an initial TO as soon as practicable and prior to the start date and time for each day S&RTS services are ordered. The OO will provide an “initial” TO (ordering template). The initial TO will identify all commodity, man-hour, miscellaneous materials, or associated services agreed upon between the COR and the Contractor.

4.2.2.1 Vessel Task Orders will be separated by 'upload and/or discharge' for all known vessel work. All terminal work will be ordered either by the day or documented by week (DocWeek), with DocWeek running from Sunday through Saturday.. Any work performed prior to the OO issuing a numbered TO will be at the expense of the Contractor.

4.2.2.2 The Contractor has the sole responsibility to order all labor for the required TO work in sufficient quantities and classes to meet the agreed upon productively levels and completion timelines. Should the Contractor mis-judge commodity work completion timeline and advise the COR/OO to order services for the next day and commodity work completed prior to next day’s start time, the contractor shall be liable for all personnel and any guaranteed time at its expense.

4.2.3 Cancellation of Services. Cancellation of services shall include daily cut-off time(s) for canceling all S&RTS services. Procedures for canceling services shall be provided within two (2) calendar days of the contract award date. Unless otherwise stated elsewhere, the USG will and the Contractor shall agree, ordered services shall be canceled NLT 1700hrs the same day as ordered for 0800hrs start time the next day, or at 0700hrs the next day for 1300hrs start time the same day. Example: Services ordered on Monday at 1400hrs for Tuesday morning 0800hrs start time, may be canceled at or before 1700hrs the same day as ordered.

4.2.3.1 The COR/OO will notify the Contractor verbally or by telephone to cancel services followed by written email/memo or other communications stating that services are/will to be cancelled on or before which we may cancel ordered services and/or equipment free of charge and without liability of any kind. The USG will not compensate the Contractor for service ordered and then cancelled on or before established cut-off times.

4.2.3.2 Should Contractor personnel arrive at the work site at the scheduled order time and services are cancelled due to circumstances beyond the control of the USG, the Contractor shall receive the minimum time guarantee for all classes of labor, as verified by the COR/OO..

Contractor personnel arriving at the work site who were not timely notified by the Contractor those services were cancelled; the Contractor shall be responsible for compensation of those personnel at its own expense and is not entitled to reimbursement.

4.2.4 Verbal Request. During any operation, the COR may also identify additional labor, services, or CFE/MHE needed verbally to the Contractor when necessitated by the mission/operation and will issue a signed written request. The Contractor shall provide all written requests to the COR/OO after completing the mission/operation for reconciliation.

4.2.5 Reconciliation and Validation. The goal of the 833rd TB is to reconcile, complete, and process the Contractor’s invoice and close all TO’s within 21 calendar days of the completion of each TO. The COR/OO shall determine, and the Contractor shall agree to reconcile and settle all TO’s within a set timeline and provide an invoice to the COR for payment. The Contractor’s failure to reconcile TO’s within the below perimeters will result with the USG finalizing TO’s based on its documented evidence of the Contractors performance, whereas the Contractor shall agree/accept the USG’s “final TO” for invoicing.

4.2.5.1 The COR/OO and the Contractor shall reconcile all services ordered/rendered within seven (7) calendar days reviewing all supporting documentation (logbook, tally sheets, time sheets, and written request) completing the TO for (vessel or DocWeek) ordered services. The COR will provide the Contractor with the MSDDC Form MT288 capturing, if applicable, detention time, standby time, and Extra Labor (XL) for each class of labor and CFE/MHE used in conjunction with commodity work. The Contractor and COR shall agree by signing (digital or wet signature) the MT288.

4.2.5.2 Once reconciled the OO will, within seven (7) calendar days or when practicable after large operations, finalize each TO accounting for actual Contractor performance per MT288. The OO will submit a “final TO” to MSDDC G8 for validation. Once validated and dated the OO will forward the validation TO the Contractor, whereas the Contractor shall then invoice the USG. The Contractor shall submit their invoice for payment to the COR for certification. If information on the invoice is found to be incorrect/correct, the COR will either return the invoice to the Contractor to correct or will validate and certify the Contractor’s invoice and submit within seven (7) calendar days to G8 for payment processing.

**NOTE: Any certified invoice submitted dated prior to “G8 validation date” will be returned, G8 will not process invoices for payment dated prior to its validation date, and will return invoice to the COR, whereas the Contractor will have to re-issue a corrected invoice for processing/payment. The USG shall not be liable for accrued interest payments to the Contractor.

4.2.5.3 Out-of-Pocket (OOP) Expenses. OOP expenses involve the reimbursement of actual invoiced cost made by the Contractor to a third-party vendor, supplier, subcontractor, or port tariff for additional supplies, materials, facility support services, or other services sourced on behalf of the USG.

4.3 Vendor Invoice or Receipt. The Contractor shall substantiate all OOP expenses by submitting the paid vendor invoice and itemized receipts to the COR/OO at reconciliation. OOP expenses will be ordered and reimbursed only for mission-related services, supplies, or materials identified by the COR/OO and ordered by written request to be added to or pre-ordered on the task ordering template.

4.3.1 Items purchased/rented shall be identified on the TO template (MISC. Tab) form by the OO and certified as necessary by the COR. The Contractor’s invoice for miscellaneous expenses shall detail each service or supply, the rate per unit, number of units, and total extended price accompanied by the vendor(s) receipt/invoice as substantiating documentation. The USG will not reimburse for any miscellaneous OOP expenses without all substantiating documentation (vendor itemized receipt/invoice) attached. For miscellaneous supplies and durable goods not listed under a specific Schedule of Rates (SOR), compensation shall be at reimbursement OOP expense.

4.3.2 Items purchased/rented shall be identified on the TO template (MISC. Tab) form by the OO and certified as necessary by the COR. The Contractor’s invoice for miscellaneous expenses shall detail each service or supply, the rate per unit, number of units, and total extended price accompanied by the vendor(s) receipt/invoice as substantiating documentation. The USG will not reimburse for any miscellaneous OOP expenses without all substantiating documentation (vendor itemized receipt/invoice) attached. For miscellaneous supplies and durable goods not listed under a specific Schedule of Rates (SOR), compensation shall be at reimbursement OOP expense.

4.3.3 Three (3) Written Estimates. The Contractor shall provide to the COR/OO three (3) written estimates for all additional services, materials, supplies, or rental equipment prior to the purchase or its rental for COR/OO approval. OOP expenses do not include expenses inherent to performing S&RTS commodity work. OOP expenses are for the purpose of purchasing as needed new supplies or non-durable goods on behalf of the USG.

4.3.3.1 The Contractor shall obtain written approval from COR/OO prior to the purchase of all goods and services. Whereas the COR shall seek CO approval for all OOP expenses exceeding $3,500.00.

4.3.3.2 The Contractor shall provide 3PL/subcontracted services that include, but are not limited to, agricultural vehicle or container pressure-washing services, pest and vegetation control, security services, vehicle or aviation fuel service, and specialized rental equipment. The USG will reimburse the Contractor for actual cost (vendor invoice or receipts required) and for any transportation, surcharges, expenses associated with furnishing ordered materials, equipment, supplies, and/or subcontracted services.

4.3.3.3 The USG may source specialized materials or subcontracted vendors to support mission readiness at its discretion for the Contractor to procure those materials or services on its behalf.

4.4 Military Training. The USG reserves the right to support or conduct military port operations training at its discretion, either scheduled or unscheduled.

4.4.1 The USG will inform the Contractor NLT 48 hours prior to any scheduled training event or as soon as planning develops.

4.4.1.1 During these training events, the USG may utilize military or USG civilian personnel for loading and discharging the entire or parts of a vessel and/or conduct routine terminal or other port operations or any part of those operations thereof.

4.4.1.2 The Contractor shall not receive any compensation for cargo handling conducted by the military during these training events unless commodity, extra labor, equipment rental, or other facility support services are ordered by the COR/OO, whereby the USG will then compensate the Contractor per established rates in the SOR.

4.4.2 In addition to the above, the USG reserves the right to provide military drivers to operate/drive (load or discharge to/from the vessel, truck, or rail) military vehicles, aircraft, or other cargo at any time determined it is in the best interest of the USG to do so. During vessel, truck, or rail load or discharge where military drivers or aircraft support staff were provided, the USG will only compensate the Contractor for services provided i.e., lashing/unlashing for those vehicles/aircraft operated/driven by the military or U.S. civilian. All other Commodity rates shall apply for all other cargo fully handled by the Contractor.

4.5 Commodity Rates. The Contractor shall provide an all-encompassing commodity rate for each commodity type listed below, for each commodity schedule listed in the SOR (see appendix B) e.g., Commodity rates shall include all of the below but not limited to the following: (see requirements throughout the PWS).

• Management, Supervision, Safety Manager, Environmental Compliance Officer, or other non-subcontracted personnel.

• All planning activities.

• Contracted Services Reporting: Administrative and contract data and requested reports for all services provided.

• All directly employed or subcontracted Stevedores, Longshoremen, tallymen, and warehousemen i.e., all classes of labor, foreman, supercargo, general labor, skilled labor I, II, & III, skilled drivers, crane operator, gearman, mechanics, carpenters, (not all-inclusive personnel list).

• Contractor Furnished Equipment (CFE), Material Handling Equipment (MHE), and its driver/operator, gear, mechanics tools (manual & air), shop equipment, rigging, spreader bars, slings, wire rope, hooks, shackles, straps, and military style slave cables.

• Ground transportation: i.e., trucks, vans, ATVs, buses, vehicles, contact maintenance vehicle(s), and tow vehicle(s).

• Materials and miscellaneous supplies (PPE, safety devices, safety cones, dunnage, POL, fuel, and hazardous collection and/or cleanup supplies).

• Lashing & unlashing for all conveyances (vessel, truck, and rail).

• Cargo accountability, cargo inspections, cargo and lashing inspections for vessel, and rail lashing inspections/movement.

• Tallying &…