RFGA 6030-4 final.pdf

OregonBuys #S-44300-00014190 OHA #6030-4

RFGA OHA-6030-4 tlh Addendum #4 Page 1 of 19

You can get this document in other languages, large print, braille, or a format you prefer free of charge. Contact the Point of Contact for Technical Assistance at community.publichealth@odhsoha.oregon.gov. We accept all relay calls.

The State of Oregon promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

August 21, 2025 Request for Grant Application (RFGA) 6030 Addendum #4

1. This is Addendum # 4 to Request for Grant Application (RFGA) 6030, Public Health Equity Grants.

2. The Closing Date of the RFGA is hereby changed from Friday, August 22, 2025 at 5:00 p.m. to

Tuesday, August 26, 2025 at 5:00 p.m. throughout the RFGA.

3. In accordance with the RFGA, OHA provides the following questions and answers:

OHA cannot advise on which program element to apply under. Applicants should determine which category best aligns with their project goals and activities. See the Fiscal Guidance Document for allowable activities and Section 2.4 of the RFGA and review the priority health outcomes and eligible activities listed in the RFGA for this funding category to determine if your program is in alignment.

General Question 1. Where can I find the RFP#?

Answer 1. On the RFGA Document. The number is 6030.

Question 2. Can a Letter of Support come from a proposed subcontractor?

Answer 2. Possibly. Applicant is required to submit two letters of support from organizations or individuals that are familiar with the Applicants work in the community. If the proposed subcontractor meets this qualification, they may provide a letter of support.

Question 3. If we are contracted by the governing body of the local public health authority (such as Union County) to support whole LPHA responsibilities (with the exception of governance functions), are we ineligible for this funding?

Answer 3. Your organization would not be eligible to apply for this funding because, as the contracted governing body of the LPHA, your organization falls under the eligibility restriction outlined in the RFGA .

Question 4. Can we schedule a time for myself and my colleagues to meet with a representative of OHA Equity Fund before the August 6th contact deadline?

Answer 4. To ensure equity for all applicants, we are not offering one-on-one meetings during this phase of the process. Unfortunately, we do not have the capacity to meet individually with every organization, and it’s important to maintain a fair and consistent approach for all.

Question 5. Does Adventist Health, a 501c3 nonprofit organization qualify to apply?

Answer 5. If your organization is a 501(c)(3), you are eligible to apply. See RFGA Section

3, “Procurement Requirements.”

mailto:community.publichealth@odhsoha.oregon.gov

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Question 6. Can our organization utilize our federally approved indirect cost rate (negotiated with HHS) in our proposed budget?

Answer 6. It is at the discretion of the applicant, as long as you ensure that the application meets all criteria for submission. See Budget Template Instructions and Fiscal Guidance for more detail.

Question 7. Regarding the evaluation and scoring of applications, is the submitted budget and pricing information considered as part of the formal evaluation criteria and scoring process?

Answer 7. While proposed budgets are not scored, they will be reviewed for alignment with the proposed project and the funding category's general requirements. If you are selected as a potential recipient, a more detailed technical budget review will be conducted at that time.

Question 8. Can we provide wages to young adults that complete our proposed training, in order to reduce barriers and increase access. Can this be listed under "other" budget line item?

Answer 8. Yes, students/young adults can be provided wages if they are being paid either as staff/personnel or through an internship/fellowship; then expenses will be categorized under staff/personnel salary. If they are only community members receiving training, then this is a participant incentive, such as a gift card, and goes under the category of "Other." See Fiscal Guidance for more detail.

Question 9. What areas are not federally funded?

Answer 9. See Addendum #1 - Section 2 for funding sources. The funding is mixed and depends on the program.

Question 10. Should we budget for providing training and technical assistance Answer 10. If that is part of your project, yes. OHA cannot advise on which program element to apply under. Applicants should determine which category best aligns with their project goals and activities. See the Fiscal Guidance Document for allowable activities and Section 2.4 of the RFGA and review the priority health outcomes and eligible activities listed in the RFGA for this funding category to determine if your program is in alignment.

Question 11. Regarding insurance documentation, if it’s pending renewal, can we provide that upon selection notices?

Answer 11. Proof of current insurance is required prior to the execution of a grant agreement.

Question 12. On the OHA RFGA# 6030 there is an attachment B "Disclosure Exemption Affidavit" There is a space on the form for a notary, is it required to have this form notarized?

Answer 12. If you are attesting that you have exemption from public disclosure then it must be notarized.

Question 13. Can we leave the notary part of attachment B blank?

Answer 13. If you are attesting that you have exemption from public disclosure then it must be notarized.

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Question 14. If we're listed as a partner on another organization's grant in the same area as we seek to apply, would that make us ineligible to apply as an individual organization?

Answer 14. If the partner organization was the primary applicant, you can apply in the same category provided you are applying to do a different project. Also bear in mind the $750,000.00 overall cap per applicant.

Question 15. Would it be possible to schedule a brief 10–15 minute meeting to discuss them, or do you prefer that questions be submitted via email?

Answer 15. To ensure equity for all applicants, we are not offering one-on-one meetings during this phase of the process. Unfortunately, we do not have the capacity to meet individually with every organization, and it’s important to maintain a fair and consistent approach for all. We encourage you to review the application materials thoroughly and reach out with questions via email.

Question 16. "If we plan to have one major subcontractor what is the best/only way to demonstrate their planned scope of work, costs, and activities via the Contracts section on the budget sheet?"

Answer 16. There is a narrative section in the contracts budget section. That is where you can break down costs. The description of their activities should be outlined in your project plan responses.

Question 17. If those who will do the work of this project are independent contractors for the organization, are they considered ‘contractors’ for this budget? Or are they considered 'staff'?

Answer 17. That depends on whether you are being paid “fringe benefits”. If not, then it would sound like you are a subcontractor. See RFGA and Budget Template Instructions for more details.

Question 18. If you determine an activity/ budget item is not eligible, will you still approve others that are eligible?

Answer 18. Yes, we may negotiate your project plan and expenses if selected.

Question 19. Is there allowable/ unallowable expenses specific for Community Connection &

Empowerment?

Answer 19. See Fiscal Guidance for any program-specific details.

Question 20. I thought in the online questions session you said notice of award will be in Jan

2026, and funds released in March 2026. How can project start before notice of award?

Answer 20. It is not expected that all awarded organizations will be able to begin their project without initial disbursement of funds. However, any grant-related activities that occur prior to disbursement may be considered retroactively eligible expenses going back to the project start date of January 1, 2026.

Question 21. Can OHA help us decide which program element best fits our project? Can we apply to more than one?

Answer 21. OHA cannot advise on which program element to apply under. Applicants should determine which category best aligns with their project goals and activities. You may submit separate applications for different program elements, but each should clearly align with that program’s priority health outcomes and eligible activities.

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Question 22. Is the funding for this RFGA flow-through federal funding, or are the federal clauses included just because it’s a generic sample contract?"

Answer 22. This grant opportunity is funded through a combination of state and federal funds, depending on the funding category. The following program areas are federally funded:

Opioid, Preventing Environmental Exposures for Children's Health, and Adolescent and School Health. See Addendum 1, Section 2 for the complete list of program elements and funding sources.

Question 23. For sub-contracts - will we simply write a check to our partners once we are funded? On a monthly basis? Or some other payment schedule?

Answer 23. This decision is at the discretion of your organization and its operating policies and procedures.

Question 24. Salem Health Foundation - a 501(c)(3) that is a separate entity from Salem Health Hospitals and Clinics -eligible?

Answer 24. If your organization is a 501(c)(3), you are eligible to apply. See RFGA Section 3, “Procurement Requirements.”

Question 25. For organizations with a fiscal sponsor, who is responsible for signing attachment B?

Answer 25. The applicant.

Question 26. We are submitting two distinct budgets (CCE and EPR) but propose using one overarching narrative and evaluation plan. Is this unified format acceptable under RFGA Section 3.3, or must the narrative and monitoring sections be fully separated?

Answer 26. These are separate funding categories, thus you must submit project plan questions and budget for each category.

Question 27. If total funding requests exceed available resources, will OHA apply reductions proportionally across awards, or should applicants proactively reduce their requests now?

Answer 27. OHA will determine whether budget modifications need to be made and negotiate award with selected applicants prior to execution of contract. See Section 4.11 of the RFGA for OHA’s award process.

Question 28. For fuel line and transfer switch for a generator, it’s an infrastructure upgrade, should we put it in equipment or other

Answer 28. “Equipment” or “Other” category.

Question 29. Our General Liability and Auto policies renew in January. Can we upload current certificates now and submit updated versions post-award? Would a renewal letter or placeholder endorsement meet submission requirements?

Answer 29. Certificates of Insurance are not due upon submission of your application.

Insurance requirements apply if you are awarded an Agreement and then you must submit proof of insurance prior to execution of an Agreement.

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Question 30. To demonstrate shelter readiness, is it sufficient to submit a floor plan showing ADA-compliant restrooms and showers, or is a third-party occupancy certification or generator autonomy specification also required?

Answer 30. See the Fiscal Guidance Document for allowable activities and Section 2.4 of the RFGA and review the priority health outcomes and eligible activities listed in the RFGA for this funding category to determine if your program is in alignment.

Question 31. Both projects (CCE and EPR) will use the same evaluation platforms (REDCap and Hello Insight). Can we submit one unified evaluation plan with tagged objectives, or must separate plans be submitted for each?

Answer 31. Yes, as long as program requirements are met.

Question 32. We serve 65% of our households with financial assistance, and our top five ZIP codes represent 5,583 households. Will this ZIP-coded data meet equity documentation requirements?

Answer 32. Providing this documentation isn’t required to meet minimum eligibility.

Question 33. For fractional positions (e.g., 0.30 FTE EPR Coordinator, 0.05 FTE Operations

Director), is a budget narrative description sufficient, or are full job descriptions required?

Answer 33. A budget narrative is sufficient.

Question 34. We are fiscally sponsored by a 501c3 organization, and our fiscal sponsor is also planning to apply. Should we apply separately?

Answer 34. Yes, a fiscal sponsor and the group they support can both apply for the grant—as long as the projects are different. However, together they can’t ask for more than $750,000 total, since that’s the funding limit for each organization.

Question 35. Did the requirement to have a 501(c)(3) or fiscal sponsor with that designation change since the last grant round, or am I misinterpreting what I am seeing?

Answer 35. This requirement was not changed since the last round.

Question 36. Does the minimum qualification on page 30 ("A CBO with a current Public Health

Equity grant from OHA that is in good standing") apply to us?-Is this the "loophole" that lets us submit an application for an additional grant without a 501(c)(3) designation?

Answer 36. You or your fiscal sponsor must have 501(c)(3) status to be eligible. For program funding, and eligibility See RFGA - Section #3 "Procurement Requirements"

Question 37. How does this grant define wrap-around supports?

Answer 37. Financial support for things like rent, utilities, food, etc.

Question 38. What are the programs funding priorities?

Answer 38. Each program has identified “Priority health outcomes” in their written program elements descriptions. They also list eligible activities to provide example of the type of activities your project can contain. Please refer to the RFGA document to establish which program your project aligns with best (if

RFGA OHA-6030-4 tlh Addendum #4 Page 6 of 19 any). Additionally, the RFGA Scoring Rubric can provide insight on the answer’s programs are looking for. See Section 2.4 of the RFGA.

Question 39. What is the funding range for this grant?

Answer 39. See Addendum #1 Section 2 Question 40. Can the grant cover operational expenses like staff and instructor salaries?

Answer 40. Yes, this funding can be used to support staff and instructor salaries, as long as those roles are directly connected to the proposed project.

Question 41. Can they include a note about wanting to collaborate with OHA staff in their proposal?

Answer 41. You are welcome to express your interest in collaborating with OHA staff in your application if that aligns with your goals — this is optional, but you're encouraged to include it if it’s meaningful to your approach.

Question 42. Can we apply to two subcategories within the same main program area (Communicable Disease: HIV/STIs/TB and Immunization)?

Answer 42. Yes Question 43. For the letters of support, can they come from past partners in the relevant work, or do they need to be from a county-level health partner or Health Share?

Answer 43. HIV/STI/TB program specifically requires a letter from the county where you are proposing to do the work. You may also include other letters from partners you've worked with, but the county-level support letter is required for that program area.

Question 44. The initial grant funding period (January 2026 – June 2027) is based on an 18-month term. Are renewal options also for 18 months or for 12-month periods?

Answer 44. This grant funding opportunity is for an 18 month period. Any extension or renewal opportunities related funding opportunity are not guaranteed and are unknown at this time.

Question 45. For the Overdose Prevention category, is $125,000 the maximum award amount per applicant for the entire initial period? Or is this amount intended as an annualized figure (e.g., prorated for 18 months)?

Answer 45. This is the total amount to be awarded over the 18-month grant period.

Question 46. Our organization is registered with the Oregon Secretary of State and has long-standing operations and staff in Oregon, but is incorporated and headquartered out of state. Does this meet the eligibility requirement, or would we need a fiscal sponsor?

Answer 46. Yes, this meets the eligibility requirement. If selected, awards will be made to eligible CBOs that currently serve the state of Oregon and operate in the state of Oregon. If the Applicant uses a Fiscal Sponsor, the Fiscal Sponsor must be registered with the Oregon Secretary of State but does not need to be based in the state of Oregon. See RFGA Section 1 “General Information” and Section 3 “Procurement Requirements.”

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Question 47. CBOs may not utilize more than $10,000 of total budget in gift cards for incentives." Is this for each application & budget submitted, or is this for the total awards to a nonprofit?

Answer 47. Per funding category.

Question 48. When we purchase a gift card, there is an additional fee of $2.95 to $5.95. Can we budget the fees as a separate line item that would not count toward the $10,000?

Answer 48. Gift Card fees must be included in the maximum limit.

Question 49. Where can I find information regarding gift cards?

Answer 49. Please refer to the Fiscal Guidance Document for information on gift cards.

Question 50. Where can we indicate which "other" underserved communities we intend to serve with our project?

Answer 50. You can share more about this population in the section where you're asked about the communities your organization serves when you created your profile. You can also expand on this in your Project Plan narrative questions

— particularly the one regarding the purpose of your project and who it is intended to serve.

Question 51. Is it expected/ required that awarded organizations start their project in January 2026 despite funding not starting until about March, or can awarded organizations choose to wait and start their project once the funding comes?

Answer 51. No, it is not expected that all awarded organizations will be able to begin their project without initial disbursement of funds. However, any grant-related activities that occur prior to disbursement may be considered retroactively eligible expenses going back to the project start date of January 1, 2026.

Question 52. If you are writing a collaborative/partnership application, does each agency submit a budget or do we submit one overall budget describing how the subawards will be distributed?

Answer 52. One overall budget, you can indicate the subcontracts in the "contracts" section of the budget.

Question 53. Are sub-awardees allowed to include indirect charges to the grant.

Answer 53. See Fiscal Guidance section on subcontracts for additional details Question 54. Is it acceptable to submit additional letters of support as additional attachments, without penalty?

Answer 54. Yes, you can upload additional letters of support. There is an additional attachments option in the section that asks you to upload the required documents in WebGrants

Question 55. We understand that the maximum award is $750,000. If we’re applying for multiple grants, can our combined proposed budgets exceed $750,000 with the understanding that we may not be awarded all of them? Or are we limited to a total request of $750,000 across all applications?

Answer 55. The $750,000 maximum per organization cap still applies.

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Question 56. Could you clarify for me which materials we need two versions of? I can see that we will need a separate workplan and budget for each area, but I'm wondering about the organizational profile and letters of support - will we need two versions of those, or just one?

Answer 56. You can use the same organizational profile and most letters of support for both applications. Each category will need its own workplan and budget. The only exception is if you apply for the HIV/STD/TB program—you’ll need a special letter from your Local Public Health Authority. You can reuse the same Attachments A, B, and C, but you’ll need to upload them for each application.

Question 57. Do you have specific contacts for the nine tribes in Oregon, or can we use the contacts we currently have with them?

Answer 57. Please contact the LPHA & Tribes team inbox at lpha.tribes@oha.oregon.gov Question 58. Would end-of-life services, specifically nonprofit residential hospice care, be considered an eligible health service under this funding opportunity.

Answer 58. Please refer to the program elements outlined in the RFGA document to see which one best aligns with the work you are doing. Program element descriptions start on page 6 and end on page 30. Under each program element, they provide a list of eligible activities can help clarify if your programs fit.

Additionally, refer to the fiscal guidance document available that explains which expenses are allowable and which are not, to help you plan your budget accordingly.

Question 59. Is my application invalid if my organization profile is incomplete?

Answer 59. See RFGA Section 3, 'Procurement Requirements."

Question 60. Can we add rent and utilities in indirect rate or in other?

Answer 60. That is fine so long as they are not duplicated costs.

Question 61. Attachment B, we don’t have employees, we only have a board and independent contractor fill that out?

Answer 61. An authorized board member can fill that out Question 62. Gift cards are allowable for both participants and program attendees?

Answer 62. Please refer to gift card guidance in the Fiscal Guidance document Question 63. Can we add more objectives in WebGrants?

Answer 63. Yes Question 64. Can funding be used for payroll of staff doing outreach street outreach that includes housing case management Answer 64. Payroll for staff and personnel; and individuals under internships/fellowships, performing approved activities is allowable. Expenses and should be in line and reasonable with market rates, but note that direct services are an unallowable expense. See Fiscal Guidance for additional details.

Question 65. If a fiscal sponsor is sponsoring as well as applying, Does the 750,000 cap apply per entity?

Answer 65. Yes

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Question 66. Are we creating our own budget? I see the budget template says not to upload Answer 66. The budget template is for planning purposes. These same questions are built into the webgrants portal, where you will be answering them. You can use the template to draft and the copy and paste your responses.

Question 67. Is the submitted budget and pricing information considered as part of the formal evaluation criteria and the scoring process?

Answer 67. Reviewers will review your budget for alignment with the project. If you are selected as a recipient, we will do a technical budget review and provide you with tailored feedback of any necessary budget modifications

Question 68. Should [we] submit one budget with like say our partners are sub recipients in there with that and break down the costs in the narrative sections, and then lean heavily on the project plan to document whatever else we need to provide on the context of needed stuff?

Answer 68. It is at the discretion of the applicant, as long as you ensure that the application meets all criteria for submission. See RFGA and Budget Template Instructions for more details.

Question 69. Are there any penalties for reusing letters of support?

Answer 69. No but the HIV/STI/TB specifically ask for a letter from the county.

Question 70. What is the funding range for this grant?

Answer 70. See Addendum #1 Section 2.

Question 71. Can funds be used to improve accessibility of buildings/spaces?

Answer 71. Accessibility improvements may be allowable under the Community

Resilience: Health Security, Preparedness, and Response program element if they are essential to a project that aligns with that program’s goals and activities. However, capital expenses should not be the main focus of a proposal and must be clearly justified. We recommend applicants first review program categories to find the best fit for their project, then include necessary expenses in the budget.

Question 72. Is the application separate or combined?

Answer 72. You answer one set of organization questions at registration, and separate project plan questions and budget per funding category.

Question 73. How do we do collaborative partnerships?

Answer 73. You can find guidance on partnerships on page 9 of the FAQ document on the landing page.

Question 74. Curry county does not have an LPHA, how can we connect with someone?

Answer 74. Please contact the LPHA & Tribes team inbox at lpha.tribes@oha.oregon.gov Question 75. Can you provide guidance if we don’t have an established indirect cost?

Answer 75. The budget worksheet allows CBOs to use either an established indirect rate or a standard 15% rate. In the Narrative section, explain how you calculated your rate, why you’re using it, and what it includes. You may attach a Federally approved rate or cost policy if that’s easier. See Fiscal Guidance and Budget Template Instructions for more details.

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Question 76. What documentation do you need from CHW's THW's staff included in the budget?

Answer 76. We don’t require documentation for this purpose.

Question 77. If certain equipment purchases must happen later, how can we proceed?

Answer 77. You can work with your assigned community engagement coordinator to discuss whether changes to your budget can be made, and process.

Question 78. On the registration, can we save and come back to edit?

Answer 78. Yes.

Question 79. On attachment B, can we use our own notary?

Answer 79. Yes.

Question 80. For letters of support, are subawardees ok to write them?

Answer 80. Applicant is required to submit two letters of support from organizations or individuals that are familiar with the Applicants work in the community.

Question 81. Do we have to match your budget period for the positions we budget for?

Answer 81. No, it can be shorter but cannot exceed 18 months Question 82. Is there a specific person to contact for a program specific question.

Answer 82. The community team inbox is the single point of contact, we will refer to programs if needed.

Question 83. Are these grants specific to healthcare?

Answer 83. This is a public health grant.

Question 84. How can I know if my organization’s vision and mission can be supported through this funding?

Answer 84. Projects will be evaluated by their alignment with a program’s priority health outcomes and eligible activities. If you can identify alignment with a program, we invite you to apply.

Question 85. Can this grant fund building improvements?

Answer 85. Generally, no, but accessibility improvements may be allowable under the

Community Resilience: Health Security, Preparedness, and Response program element if they are essential to a project that aligns with that program’s goals and activities. However, capital expenses should not be the main focus of a proposal and must be clearly justified. We recommend applicants first review program categories to find the best fit for their project, then include necessary expenses in the budget.

Question 86. Are there character limits on the budget narratives?

Answer 86. Yes, 500 characters.

Question 87. What page are funding min and max?

Answer 87. See Addendum #1 Section 2.

Question 88. Are these ranges total available or per applicant?

Answer 88. Per applicant.

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Question 89. Can we use a different funder to write the letter?

Answer 89. Yes, we recommend it be an external party (not OHA).

Question 90. Are program elements the same thing as funding categories?

Answer 90. Yes.

Question 91. Regarding equal monthly payments, does that mean you would divide by 18 months and send in that manner?

Answer 91. That is our current payment method.

Question 92. How will we be notified of the award?

Answer 92. We send an award letter via email.

Question 93. Regarding staffing, do we need to prorate how many hours they will be dedicating to this project?

Answer 93. You can indicate percentage of FTE you are paying for in the staffing line item of the budget Question 94. Regarding training OHA gives, how can we anticipate how much to budget for that?

Answer 94. The trainings we provide have mostly been virtual. If we provide a training, on site that is a long distance, we allow billing the grant for mileage/hotel/per diem. At this time, we don’t know what training we will provide for this biennium. If needed, you can adjust your budget in the future to accommodate to this. Most of our trainings are virtual. If in-person training requires long-distance travel, related costs (mileage, hotel, per diem) can be charged to the grant. We don’t yet know what trainings will be offered this biennium, but you can adjust your budget later if needed. If there's a training that supports your project goals, you may include it in your budget.

Question 95. What is the 180 days attachment A is referring to?

Answer 95. You Application and all documents are a firm answer for 180 days from your submission.

Question 96. Is there a specific day when announcement will be made?

Answer 96. Our goal is to send announcements in January 2026.

Question 97. Is webgrants different than SAM?

Answer 97. Yes, they are different. Webgrants is an application portal, Sam.gov is where organizations register to be able to receive federal funding. You can find a youtube video on sam.gov on the application landing page.

Question 98. For the question "entity type", is it asking if we are a 501c3?

Answer 98. Yes Question 99. Can you explain question 2 on Attachment C?

Answer 99. This question is asking about other funding opportunities you’ve received from OHA, RFGA OHA-6030-4 tlh Addendum #4 Page 12 of 19

Question 100. Does the question period apply to technical questions as well?

Answer 100. We can still provide assistance with WebGrants, we cannot answer questions related to the grant, or programs.

Question 101. Regarding attachment C number 8, page 2, pay equity certificate. Does it only apply if the applicant employs 50 plus full-time workers and the award is 500 care more or does it apply if we want to? If we just meet one of the 2 conditions and do we need to have it before we apply or could it have the certificate issued after we're selected if we're selected.

Answer 101. After selection is made.

Question 102. If you don't make decisions until January, why are we budgeting starting January?

Answer 102. The grant agreements will be effective on January 1, 2026, but payments are not expected to begin until about March or April of 2026. Allowable expenses can be incurred starting on January 1, 2026.

Question 103. Attachment A, B, and C are the same for all areas, correct?

Answer 103. Yes, correct.

Question 104. To clarify the attachment forms are not needed unless funding is awarded. I thought they are required?

Answer 104. We do need them. There are certain aspects we can follow up on afterwards.

Question 105. The registration process seemed to emphasize community health workers. Will applications including CHW be more attractive for funding? Would costs to train a CHW been acceptable? Thank you.

Answer 105. Applications that include CHWs are not weighted any differently than other applications. CHW trainings connected to or aligned with one of the funding program areas will be acceptable.

Question 106. For the budget - if we are requesting funds for Community Resilience - we are required to submit one narrative/ budget only. Can you confirm please?

Answer 106. That's correct. One budget and workplan per category of application.

Question 107. How is the process to apply for more than one area?

Answer 107. In WebGrants application software you will see a list of all the areas. You will select which area and submit a workplan and budget, plus upload letters for each category.

Question 108. Is there a recommended number of SMART objectives for the points required?

Any input on that would be helpful

Answer 108. Reviewers will be looking for a comprehensive plan, but no specific number of SMART objectives.

Question 109. For the emergency preparedness category, it mentions that funding cannot go towards clinical care. For clarification, quality improvement projects with healthcare systems that do not fund clinical care are acceptable, correct?

Answer 109. Correct.

Question 110. Is the workplan the same as the project plan?

Answer 110. Yes.

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Question 111. Is including a percentage of FTE for the LPHA staff's work on the proposed project allowable? For example, as a contractor or subawardee?

Answer 111. FTE is used to capture those that have a salary/on your payroll. If they are not on your payroll or have a salary and you are paying them in a different way like 1099, it would be more appropriate in the contract section. LPHAs cannot be contracted for this grant.

Question 112. Our Portland-based org is fiscally sponsored by a 501c3 in New York. Webgrants asks “What is the name of your Fiscal sponsor if you have one (as it is registered with the Oregon Secretary of State)?”. Since our fiscal sponsor is not registered with Oregon SOS, are we no longer eligible to apply?

Answer 112. Your fiscal sponsor would need to be registered in the State of Oregon to be able to receive funds. Fiscal Sponsors must be registered with the Oregon Secretary of State but do not need to be based in the state of Oregon. See RFGA Section 1 “General Information” and Section 3 “Procurement Requirements.”

Question 113. If we’re an organization applying through a fiscal sponsor, what forms should the fiscal sponsor fill out, and which ones should our org fill out directly?

Answer 113. The organization doing the activities will fill out the application and the fiscal sponsor signs the grant agreement.

Question 114. For CHW/THW staff included in our CCE budget, what documentation is required at submission? Can we include positions currently in training if certification will be completed during the grant period?

Answer 114. There is no documentation of employees in the application process. You can also apply with an empty position that you plan to fill with the funding.

Question 115. Are organizations eligible to apply for GOS funding for already ongoing programs Answer 115. It does not have to be new programming, but we ask you review the RFGA to look at eligible activities.

Question 116. Our fiscal sponsor is submitting their own grant application. Can we still apply under their fiscal sponsorship?

Answer 116. Yes, your fiscal sponsor can have their own application with their own proposed project and they can also be your fiscal sponsor in a separate application with your project.

Question 117. Another organization processes our payroll. That is the only thing they do. It's my understanding that that they count as a fiscal sponsor (based on the definition in the RFGA). Should they apply for us if all they do is process payroll?

Answer 117. There is an area on the Webgrants application portal that asks for specific information about your fiscal sponsor (name, number, etc.) that you can enter in as you work on your application. If your organization is a 501(c)(3) and meets other RFGA requirements you are eligible to apply. Please review the RFGA in full in addition to RFGA Section 3, “Procurement Requirements.”

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Question 118. Will we need a letter from a Local Health Authority if we are pursuing the Overdose Prevention area?

Answer 118. The only program area where you must have a letter of support from the LPHA is if you are applying to the HIV, STI and TB program. For all others, it is a strong recommendation but not a requirement.

Question 119. Can you please tell me where in the RFP to find the maximum award under CCE?

Answer 119. See Addendum #1 Section 2.

Question 120. Would it be an issue if the grant funding comes from Marion County, even though the reach includes Polk and Yamhill as well?

Answer 120. No, your project can serve multiple counties.

Question 121. Is the non-profit’s EIN letter from the IRS sufficient for IRS documentation?

Answer 121. We ask for your EIN number and upload of your determination letter.

Question 122. Our current proposed budget is just over the floor, however we have already contracts that cover some of the proposed budget. That would put us under the $100k floor. Does this matter

Answer 122. You should write the budget for the actual amount you plan on spending from this funding source.

Question 123. Can we submit more than the required minimal number of letters of support?

Answer 123. Yes.

Question 124. Can applicants apply for less than 18 months?

Answer 124. Yes.

Question 125. Regarding fringe benefits for two project plans, we have the same employees using

50% of their time each for two separate projects. Should I only add fringe benefits for one of the projects?

Answer 125. If their salary is split 50/50, it would also make sense to split the fringe 50/50.

As an example: let's say there is a 1.0 FTE employee who has a 50K salary, and their fringe cost is $10K (20%). If their cost is split 50% between 2 programs, it would show up on each budget as $25K salary, 5K fringe (still 20%). So the fringe rate stays the same.

Question 126. If we get stuck submitting, who would we call?

Answer 126. For technical assistance, please contact our team inbox at

Community.PublicHealth@odhsoha.oregon.gov.

Question 127. Are any of the services we provide eligible for funding through this grant?

Answer 127. Look at the program elements outlined in the RFGA document to see which one best aligns with the work you are doing. Program element descriptions start on page 6 and end on page 30. Under each program element, there is a list of eligible activities that can help clarify if your programs fit. Additionally, refer to the fiscal guidance document available that explains which expenses are allowable and which are not, to help you plan your budget accordingly.

OHA cannot advise on which program element to apply under. Applicants should determine which category best aligns with their project goals and activities. See the Fiscal Guidance Document for allowable activities and

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Section 2.4 of the RFGA and review the priority health outcomes and eligible activities listed in the RFGA for this funding category to determine if your program is in alignment.

Community Connections Question 128. For the Community Resilience: Community Connection & Empowerment category, is $100,000 the minimum amount that can be requested?

Answer 128. We invite you to propose the funding amount that will be sufficient for you to fund your project and accomplish your proposed activities.

Question 129. Our project will involve hosting workshops to build resiliency for mental health professionals. Can we use funding from OHA to offer a flat rate cash incentive for clinics to allow their providers to attend these workshops? If so, what would the upper limit of such an incentive be?

Answer 129. Providing incentives is allowable, but they must follow specific parameters.

Please refer to the Fiscal Guidance Document. offering clinics a flat rate for allowing staff to attend workshops — may be viewed as payment for wages. If the individuals are not your organization’s staff, this would not be an allowable expense. If they are your staff and their participation is part of the proposed project, consider including this cost as part of a salary line item.

Question 130. We are a 501c3. We are not a Public Health Organization, FQHC, nor are we currently a Public Health Equity Grant. Are we eligible?

Answer 130. If your organization is a 501(c)(3), you are eligible to apply. See RFGA Section 3, “Procurement Requirements.”

Question 131. "May we use funds to hire CHW or THW staff and expand our own workforce? Or may we use funds to pay for training sessions?"

Answer 131. Yes, staff/personnel salary; and training and professional development are allowable expenses. See Fiscal Guidance for more detail.

Question 132. While capital improvements are typically not funded under this grant, can accessibility-focused renovations be an exception to this?

Answer 132. Accessibility improvements may be allowable under the Community Resilience: Health Security, Preparedness, and Response program element if they are essential to a project that aligns with that program’s goals and activities. However, capital expenses should not be the main focus of a proposal and must be clearly justified. We recommend applicants first review program categories to find the best fit for their project, then include necessary expenses in the budget. See Addendum #1 – Questions #122; and #125.

Question 133. Can we use funding to support an existing Community Health Worker (CHW), especially if that person's role is expanding — or if the funding is only meant for adding new CHW or Traditional Health Worker positions.

Answer 133. It does not have to be new programming, but we ask you review the RFGA to look at eligible activities. See Fiscal Guidance for more detail.

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Question 134. Is it allowable to pay youth participants $17/hour as temporary employees for completing training and internships as part of a proposed project that includes Youth Support Specialist (YSS) training and career development.

Answer 134. Staff and personnel; and internships/fellowships are allowable expenses and should be in line and reasonable with market rates. See Fiscal Guidance for additional details.

Question 135. During the webinar, a question was asked about possible support for a capital project, and the response was “We may be able to fund accessibility improvements for buildings identified as shelters.” Can you clarify whether accessibility improvements to an existing shelter are allowable expenses? The project should align with the program's priority health outcomes and allowable activities, if out of that, capital expenses are needed to support the project, the program might be able to approve. However, your program focus should not be capital expenses. Please refer to the program element in the RFGA to determine alignment.

Answer 135. Accessibility improvements may be allowable under the Community Resilience: Health Security, Preparedness, and Response program element if they are essential to a project that aligns with that program’s goals and activities. However, capital expenses should not be the main focus of a proposal and must be clearly justified. We recommend applicants first review program categories to find the best fit for their project, then include necessary expenses in the budget.

HIV/STD/TB

Question 136. Are bus cards or other transportation cards to increase accessibility of our program for our target population and allowable cost?

Answer 136. Yes, participation incentives as they relate to the proposed project are allowable. See the Fiscal Guidance Document for allowable expenses and Section 2.4 of the RFGA and review the priority health outcomes and eligible activities listed in the RFGA for this funding category to determine if your program is in alignment

Question 137. Is there overall guidance or funding bucket specific guidance on bus cards, gas cards, or otherwise supporting transportation for participants to access our programming?

Answer 137. Bus cards, gas cards, and all "stored value" cards are included in the "Gift Card" category. See Fiscal Guidance Section on " Gift Card Incentives"

Question 138. How strict is the requirement for having at least two years of experience providing CLIA-waived point-of-care HIV/STI testing. We’ve been doing CLIA-waived testing for many years, but only added HIV/STI testing in April 2024. By the time the grant starts, they will have 1.5 years of experience. Can we still apply to provide HIV/STI testing under this funding category.

Answer 138. Yes, you can still apply to provide HIV/STI testing under this funding category.

HSPR

Question 139. For Program Element #5008-02: Community Resilience: for Emergency

Preparedness and Response, Eligible Activity (d) ("Organize emergency exercises that focus on the specific needs and/or risks of a community. These exercises can

RFGA OHA-6030-4 tlh Addendum #4 Page 17 of 19 include workshops or drills. OHA emergency preparedness staff can recommend topics and participants and help connect successful Applicants with other organizations to support additional participation.") Could OHA provide a list of recommended topics at this time?

Answer 139. Below are examples of suggested focus areas for emergency preparedness exercises:

-Coordination with local partners during emergency scenarios -Supporting shelter operations during health emergencies -Inclusive response exercises, including support for individuals with limited English proficiency or those using American Sign Language (ASL) -Emergency preparedness for farmworkers and agricultural communities -Internal communication and staff response frameworks during emergencies -Medical surge and healthcare support exercises during public health crises Note: Health emergencies can vary in nature—such as extreme heat, flooding, ice storms, wildfire smoke, and others. Exercises may take multiple formats, including drills, tabletop exercises, seminars, workshops, or full-scale exercises, depending on the community's needs and goals.

Question 140. Does the 20% cap on “program materials” apply to EPR requests, or only to Environmental Public Health (EPH) categories?

Answer 140. That percentage is specific only to projects under EPH funding category.

Please see Fiscal Guidance and RFGA for program-specific requirements

Question 141. Could we apply for funds to help address our fire mitigation equipment here at camp? Or are funds strictly available for trainings, etc.

Answer 141. The Emergency Preparedness and Response funding category allow for expenses for materials, if they directly strengthen a CBO’s ability to serve their community during emergencies. Any proposed expenses should be clearly connected to the programmatic work and aligned with the intent of the funding. It’s important to ensure that this connection is well-explained in the budget and narrative.

Question 142. "Are the following in alignment with the HSPR program? 1.Supporting BIPOC-led food enterprises

2. Maintaining culturally appropriate food access during climate emergencies (e.g., heat, wildfire smoke, flooding)

3. Equipping producers and community food organizations with practical protocols, training, and resource networks"

Answer 142. "1. Supporting BIPOC-led food enterprises This activity may be considered aligned if it directly supports health emergency situations—particularly by assisting rural areas and vulnerable populations—and meets all other grant requirements.

Example: Providing food during emergencies, evacuations, or following loss of housing due to disasters.

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2. Maintaining culturally appropriate food access during climate emergencies (e.g., heat, wildfire smoke, flooding) This activity is preferred if it specifically supports rural and/or vulnerable populations affected by such emergencies.

3. Equipping producers and community food organizations with practical protocols, training, and resource networks To be aligned, the target communities should be rural and/or vulnerable populations, with a focus on preparing for or responding to health-related emergencies."

OHA cannot advise on which program element to apply under. Applicants should determine which category best aligns with their project goals and activities. See the Fiscal Guidance Document for allowable activities and Section 2.4 of the RFGA and review the priority health outcomes and eligible activities listed in the RFGA for this funding category to determine if your program is in alignment.

Question 143. We are fiscal sponsor that will collaborate with CBO. Where can we detail the work being done by our partner?

Answer 143. There is a project plan question that asks about partnerships.

Question 144. We want to do an emergency preparedness training for our staff. We’ve had this expense in the past, can we use that budget to plan for this one?

Answer 144. Yes.

Question 145. Though a training we want to provide will mainly have emergency preparedness theme, is it ok for it to have other topics?

Answer 145. As long as everything connects to the theme of the program.

Question 146. We service the entire state, can I pick all of the counties we serve even though we are not fiscally present in all?

Answer 146. Yes, there are 2 questions, one that asks counties served and a separate one that asks where you have staff on the ground.

Question 147. Can we submit 2 applications for the same program?

Answer 147. No, you would only submit one (1) project plan if they are all related to the same category, you would list the various activities.

Question 148. Can we only choose one of the two priority health outcomes, or are we required to have both to be eligible for this category?

Answer 148. Both are not required and applications that address other vaccine-preventable diseases will also be considered. OHA has no preference.

Question 149. Does OHA have any physicians or organizations that can partner with us to provide vaccinations?

Answer 149. Unfortunately, this is not something we can assist with.

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Question 150. Can drug technician staff time be funded?

Answer 150. The cost of drug checking services, including staff time, is not an eligible expense. See the Fiscal Guidance Document for allowable expenses and Section 2.4 of the RFGA for program-specific details.

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