RFGA 6030-3 final.pdf

OregonBuys #S-44300-00014190 OHA #6030-3

RFGA OHA-6030-3 tlh Addendum #3 Page 1 of 9

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The State of Oregon promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

August 18, 2025 Request for Grant Application (RFGA) 6030 Addendum #3

1. This is Addendum # 3 to Request for Grant Application (RFGA) 6030, Public Health Equity Grants.

2. In accordance with the RFGA, OHA provides the following questions and answers:

General Questions Question 1. Are county governments eligible to apply to the Public Health Equity Grant?

Answer 1. No.

Question 2. How should we indicate in our budget paying for staff from organizations we are partnering with for this work? Particularly with organizations that are not involved in writing the grant proposal.

Answer 2. Please refer to the Fiscal Guidance document and the Budget Worksheet to determine if what you are describing is a "contract".

Question 3. What are the gift card parameters?

Answer 3. See Fiscal Guidance Document Section on "Gift Card Incentives" Question 4. We are very interested in developing a relationship with a CHW after we have finalized our communities. How can we indicate this in our proposal?

Answer 4. You can still apply even though you don’t have a CHW. Likewise, you can propose a budget including CHW FTE if you are planning to fund for this role for your project.

Question 5. What is the date by which the funds would need to be spent down?

Answer 5. June 30th, 2027. This date is listed in the Fiscal Guidance Document.

Question 6. Funding Cap and Subcontractors: Our understanding is that the $750,000 cap applies to the total budget for the primary applicant, including all subcontractor costs. Could you confirm that interpretation?

Answer 6. Correct.

Question 7. Indirect Cost Limit: The RFGA mentions a 15% cap on indirect costs. Does this 15% apply only to the prime applicant’s portion of the budget, or the combined?

Answer 7. The entire proposed budget of the application Question 8. Eligibility Requirements in Section 3.1: Our organization is registered as a [501(c)(3)/nonprofit] and is registered to do business in Oregon. While we do not maintain a physical office in Oregon, the majority of our staff reside in Oregon, and all proposed services will be delivered to Oregon communities. Would this arrangement meet the “primarily located in Oregon” requirement, or would we need to engage a fiscal sponsor registered in Oregon to be eligible?

Answer 8. Yes, must be a 501(c)(3) registered with the Oregon Secretary of State.

mailto:community.publichealth@odhsoha.oregon.gov https://app.smartsheet.com/b/publish?EQBCT=b25dfb74b57f4dd09f935732ecb531e5

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Question 9. For the RFGA, are we able to request funding per county under a single grant (duplicating maximum allowable rewards), do we submit a separate request for each county, or is there a single application limit per applicant?

Answer 9. Applications should be submitted based on the project, not by county. You’ll be able to select all applicable counties within a single application. While program categories may overlap, each program will review applications aligned to their own priority health outcomes.

Question 10. Are there any restrictions on also partnering with government-related entities as contracted partners?

Answer 10. You may subcontract with 501(c)(3) ESDs and, in some cases, other educational entities depending on their role. Local public health authorities and other government entities cannot be subcontracted.

Question 11. Can special districts apply to this funding category?

Answer 11. No.

Question 12. Do we need to go to a notary for attachment B?

Answer 12. Yes, if you are attesting that any part of your application falls under proprietary or trade secret and exempt from public disclosure law.

Question 13. Are we allowed to apply for the grant under multiple umbrellas?

Answer 13. This is an opportunity to apply to multiple funding categories for projects that align with the specific programs priority health outcomes as defined in the RFGA.

Question 14. Would this be one application or would it be two?

Answer 14. This is an opportunity to apply to multiple funding categories for projects that align with the specific programs priority health outcomes as defined in the RFGA.

Question 15. If we did apply under two, would it be two separate quantities of money?

Answer 15. 1 budget is submitted per funding category you are applying to.

Question 16. For the Overdose Prevention Priority - is it 125k total for all 3 CBOs, or for each CBO? And is this for one year or multiple?

Answer 16. 125,000 for each.

Question 17. Is this funding for a year or for multiple years?

Answer 17. January 1, 2026 through June 30, 2027.

Question 18. Is there a place where we can list references to the evidence that supports the value of what we propose to do?

Answer 18. You can upload additional letters of support if you would like.

Question 19. How do we document budgeting for paying people hourly, and it would be a variety of employees who pick up the shift to run a training?

Answer 19. See Fiscal Guidance and RFGA Application Budget Proposal Template Instructions.

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Question 20. Is FTE for a bilingual Behavioral Health counselor allowable?

Answer 20. If you are paying the staff person to provide behavioral health counseling, that is the provision of a direct service which unfortunately is not allowable under this grant.

Question 21. Why is there not a category for maternal and infant health?

Answer 21. The structure of this RFGA - both in terms of scope and available funds - is based on the programs that currently have funds available to be included in this collaborative funding opportunity. This does not preclude any organization from addressing maternal and infant health, or targeting any other population/demographic, with their proposed project if it aligns with any of the eligible activities in the RFGA. See RFGA for additional details on eligible activities.

Question 22. We wanted to check on our eligibility as OHSU is a health system and a 170(c)1 organization (not a 501c(3))

Answer 22. You must be a 501c3 to be eligible.

Question 23. We understand we wont be awarded over 750,000, but does our request need to be for no more than $750,000?

Answer 23. The maximum award amount for any organization is $750,000.

Question 24. For organization questions, Would you like our answers to primarily focus on current organization-wide activities and initiatives, or the future program/project we are applying for? Or both?

Answer 24. For the organization questions, we are trying to get a better understanding of your organization as a whole. You will have the opportunity to speak more specifically to your project in the project plan questions.

Question 25. Regarding Letters of Support, are we able to submit more than 2 letters, or is that 2 letters minimum and maximum?

Answer 25. Yes, more than 2 letters of support can be submitted Question 26. Will it be allowable for academic institutions to be sub-contracted as partners alongside the CBO that is applying for funding? If so, what are the required components for a final submission?

Answer 26. Applicants must have a 501c3 status. The academic institution is allowed to be a subcontractor. However, the 501(c)(3) would be the responsible party for the grant. See RFGA Section 3 "Procurement Requirements."

Question 27. Is it possible for us to apply for funding outside of our current Southern OR/rural geographic area?

Answer 27. Yes, If the Applicant does not have existing relationships in the county, Applicant must describe how they intend to build those relationships. Applicants are encouraged to apply for activities that meet the needs of their organization’s structure and service area. See RFGA Section 2.3.

Question 28. Can this grant fund for Russian and Ukrainian speaking doulas to receive training and certification?

Answer 28. Yes, training and professional development for staff; and training for community members are allowable expenses. See the Fiscal Guidance and the Section 2.4 of the RFGA.

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Question 29. Is our program, which is housed within OHSU eligible for this grant?

Answer 29. The applicant must be a 501c3 organization.

Question 30. Is it public, sharable information who it is that applies for this grant?

Answer 30. A list is available upon request of applicants after August 22, 2025.

Question 31. Can a 501c3 applicant subcontract a government entity to complete the project?

Answer 31. Yes, government entities are allowed to be subcontractors - for an applicant. But government entities are not eligible to apply as they are not (and cannot be) 501(c)3 designated. Additionally, applicants cannot subcontract with a local public health authority

(LPHA)

Question 32. Can we add lines to the "Objectives, Activities, and Timeline" section? Is there a limit to the number of activities under each objective?

Answer 32. By clicking the green Add Entry button, you can create a new Objective with 3 Activities.

You can create as many Objectives as you need. You can’t do more than 3 activities per objective row. If you wish to add more activities, they can create a new Objective with the same name on a next entry, and can continue on with more activities.

Question 33. Can we pay FTE for staff that will support partner organization capacity toward serving the same population?

Answer 33. Yes, this would be a subcontract. See Fiscal Guidance for additional details.

Question 34. Is there an issue with staff FTE only being 18 months?

Answer 34. No.

Question 35. Can we use this grant to support existing positions?

Answer 35. Ensure you are not double dipping administrative tasks in indirect rate in a positions FTE.

Question 36. We connect Musicians in health crisis to resources, including 211, OHP assistors, providers. Can this grant be used to fund FTE for connection to these resources?

Answer 36. Yes. See the Fiscal Guidance Document for allowable activities and Section 2.4 of the

RFGA and review the priority health outcomes and eligible activities listed in the RFGA for this funding category to determine if your program is in alignment.

Question 37. Are there limitations to funding fte at 100% if the staff person is doing other work?

Answer 37. Yes. See the Fiscal Guidance Document for allowable activities and Section 2.4 of the

RFGA and review the priority health outcomes and eligible activities listed in the RFGA for this funding category to determine if your program is in alignment.

Question 38. How can I obtain a certification to become a CHW?

Answer 38. https://www.oregon.gov/oha/ei/pages/thw-chw.aspx Question 39. Can we indicate in the proposal that while we don’t have a CHW, we plan to obtain one?

Answer 39. Yes Question 40. For partnerships, can we list when you speak about collaboration with community, what groups are you referring to?

Answer 40. Groups that will support your activities https://www.oregon.gov/oha/ei/pages/thw-chw.aspx

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Question 41. Do the character limits include space?

Answer 41. Yes Question 42. Is there a word limit for the timeline?

Answer 42. No because it is meant to be short, and the example we provided in the template is (Month

Year-Month Year) Question 43. We have a project that fits multiple funding areas, can we modify the project and apply to various categories?

Answer 43. Please review the priority health outcomes for each funding category to determine if your project is alignment.

Question 44. How can we describe expenses for various program and administration support, staffing, equipment and outreach that we pay 3rd parties to perform?

Answer 44. 3rd party payments can be budgeted for as contracts. Please refer to the Budget Worksheet for guidance on how to detail contracts.

Question 45. We are a PCP, one of our expenses we would like to budget for is the installation of a Medical

Record database (EPIC EHR), what category would this expense fall under?

Answer 45. You would enter this expense under the contract Question 46. Do I need to select every county we are reaching for activities?

Answer 46. Yes Question 47. How can we distinguish that we specifically work with a population?

Answer 47. Project plan question F asks about communities the project will serve.

Question 48. How can we pay staff from another organization to partner with us?

Answer 48. Through a subcontract Question 49. Are vehicle purchases allowable?

Answer 49. No Question 50. Can our university's 501c3 organization apply?

Answer 50. Yes Question 51. The questions you answer are different than the proposal questions correct?

Answer 51. Yes Question 52. Should we register with legal or DBA name?

Answer 52. Legal Name Question 53. Is lease or rent of a vehicle for temporary transportation allowable?

Answer 53. Yes Question 54. What is the best line item for this?

Answer 54. For a rental, it would fall under contracts.

Question 55. Is the application process going through the Sam.gov portal?

Answer 55. No, WebGrants.

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Question 56. Does it have to be a new position or can it be for ongoing work?

Answer 56. It can be for ongoing work, provided the work is in alignment with the program and priority health outcomes. Please refer to the RFGA to determine.

Question 57. How do you handle applications from an alliance of organizations?

Answer 57. Yes, you can have a lead organization. There is a space on the application where your can describe partnerships or collaborations.

Question 58. If you are applying for multiple grants from the same organization, do you have to register more than once, or can you submit additional applications through the same link?

Answer 58. through your one profile you can apply to any of the programs available .

Question 59. For questions regarding culturally specific organizations, we are in Douglas County with a demographic that identifies as white (about 88%). We are a rural community, with low incomes and multiple healthcare disparities - Are we eligible within questions that ask about race?

Answer 59. Culturally specific does not mean race. culturally specific is used to capture the culture of all communities/the population you work with. I would say you should answer questions outlining the culture you work with which sounds like rural communities with health disparities.

Question 60. If we are working on a project that we feel fits multiple funding areas, can we apply for the different funding categories in support of that one project?

Answer 60. Please review the priority health outcomes for each funding category to determine if your project is alignment.

Question 61. With Notice of Award approximately 15 Jan 2026, when can we expect to have funds in hand?

Answer 61. The first payment may not be until March or April, but will include the back pay from Jan

2026.

Question 62. I asked a question by email. How long should I wait for a response?

Answer 62. Your question should be answer in one of the three Addenda.

Question 63. If we are partnering with another Arc Chapter can we include paying for a percentage of FTE for their staff within our combined application?

Answer 63. Yes, this would be a subcontract.

Question 64. If an organization is a health/hospital system and has a 501C3 designation, could they apply for funding?

Answer 64. Yes Question 65. Who should fill out attachment B if we are not employees of the applicant? Can it be the director or board?

Answer 65. It needs to be someone with the authority to sign for your organization.

Question 66. What does RFP stand for?

Answer 66. RFP stands for Request for Proposal, if you have found RFP in the documents, it is an error and should be RFGA Request for Grant Application.

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Question 67. Does attachment B have to be notarized?

Answer 67. Yes, if you are attesting that any part of your application falls under proprietary or trade secret and exempt from public disclosure law.

Question 68. Can we request a 1:1 meeting to receive budget guidance?

Answer 68. No, you can send us questions you might have regarding allowable expenses in email or attend the next open office session.

Question 69. What is the maximum amount a cbo can receive if awarded by multiple categories?

Answer 69. $750,000 Question 70. There is a document with webgrants instructions, but its in English, can we have it in Spanish?

Answer 70. Yes, if you send us an email requesting the document in your language, we will accommodate.

Question 71. Can the project be for us to provide grant writing training to other 501c3, for them to apply to other grants to perform climate and adaptation plans?

Answer 71. General grant writing training does not fall under the eligible activities for this funding category. Funding for this program is to work directly with community members impacted by climate change. Projects need to have a direct tie to climate and health resilience, for example, providing culturally responsive climate and health curricula and/or training.

Adolescent and School Health Question 72. Can we propose a project that is a phase 2 of a project? Phase 1 was developing a prek-12 disabilities studies curriculum. Phase 2 would be dissemination of curriculum, allocation of providers, and piloting. Students and Staff would be learning and teaching about their disabled peers and how to support.

Answer 72. Yes. See the Fiscal Guidance Document for allowable activities and Section 2.4 of the RFGA and review the priority health outcomes and eligible activities listed in the RFGA for this funding category to determine if your program is in alignment.

Commercial Tobacco Question 73. We see and hear that the primary concern is to support communities on the basis of race and ethnicity. Will you consider disability focused organizations as a priority population for this current RFGA in regards to Commercial Tobacco Prevention projects?

Answer 73. The Tobacco Prevention Program does not determine priority populations solely on the basis of race or ethnicity. Instead, our focus is on communities experiencing the greatest health disparities related to commercial tobacco use. Current data shows that many of these disparities disproportionately impact communities of color. That said, we recognize that tobacco-related disparities often exist at the intersection of multiple identities, including disability. If your organization serves a population that is disproportionately impacted by tobacco use, we encourage you to apply and describe the specific disparities your proposed project aims to address. All applications will be evaluated based on their alignment with the goals of the RFGA and the demonstrated need within the communities served.

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Communicable Disease - HIV, STD, & TB Question 74. Are mail order self test kits for HIV and STI's an allowable expense?

Answer 74. Yes, see Addendum #2 - Question 51.

Question 75. For HIV, STD, TB, do need to address all 3?

Answer 75. No

Communicable Disease: Immunization - For Immunization Program Question 76. Can our objective spread throughout the state?

Answer 76. Yes Question 77. Regarding the disclaimer, "Community-driven, equity-focused projects, especially for populations most impacted by disparities and in counties without local public health authority (e.g., Curry, Wallowa) " in the immunization program element, what does that mean for counties that do have local public health authorities.

Answer 77. CBO's in all counties are eligible to apply. The program is highlighting a priority area.

Community Connection

Question 78. Can grant funds be allocated toward the capital expenses for the construction of housing units?

Answer 78. No, funding may not be used for capital improvements.

Question 79. Can grant funds be allocated toward homebuyer assistance, like downpayment assistance and deferred interest loans that will make the purchase price of these homes affordable for households below 80% AMI?

Answer 79. No, funds cannot be used for direct client services.

Question 80. Can grant funds be allocated toward the capital expenses for the construction of a community building in a residential community?

Answer 80. No, funds cannot be used for capital improvement projects. See the Fiscal Guidance

Document for allowable activities.

Question 81. We understand that salaries/benefits and travel are allowable expenses in the Community

Resilience: Community Connection & Empowerment category. Can OHA funding go towards project-specific training and/or professional development for staff?

Answer 81. Yes, project-specific training and/or professional development for staff is an allowable expense.

Question 82. Can we propose a project that extends an existing program and funds additional staffing for more infrastructure support and increase in outreach?

Answer 82. Yes Question 83. Can this program fund staff capacity and funding for local farms to grow food for our food pantry?

Answer 83. No, this grant cannot fund wrap services.

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Community Resilience

HSPR

Question 84. Are equipment purchases vital to community emergency services and agencies an allowable cost under the grant? This would include initial purchase of equipment and its installation.

Answer 84. Yes, we support allowing capital expenses under the Emergency Response funding category if they directly enhance a CBO’s ability to serve their community during emergencies—for example, purchasing and installing a reliable generator. We would ensure that any proposed capital expenses in the budget are appropriate and aligned with the intent of the funding. See RFGA and Fiscal Guidance for more detail.

Question 85. Are emergency prep items that we give away to members of the community an allowable expense?

Answer 85. Yes, see the Fiscal Guidance Document for allowable activities and Section 2.4 of the RFGA and review the priority health outcomes and eligible activities listed in the RFGA for this funding category to determine if your program is in alignment.

Question 86. Can funds be used for capital equipment, specially backup generators or power supplies, under the Community Resilience-Emergency Preparedness & Response category

Answer 86. Yes, certain capital equipment are allowable expenses under the Community Resilience- Emergency Preparedness & Response category See the Fiscal Guidance Document for program-specific allowable activities and expenses.

3. All other terms, provisions, and conditions of this RFP remain unchanged.