Addendum 01 for RFB9513-01

Project Name: CHMHI Tuckpointing Phase 2.2

DAS RFB#: 951300-01

DAS Project #: 9513.00 Date: 4/28/26

Bids Due: May 4th at 2:00 pm

Contents:

• Cover Page, Clarifications and Questions (2 pages)

• Updated spec section - 00 4116 Bid Form. Included alternate for brick patching in lieu of replacement (5 pages)

• Updated spec section - 01 1200 Contract Summary. Included alternate for brick patching in lieu of replacement (5 pages)

• Pre-Bid meeting agenda and sign in sheet (8 pages)

• Mortar Analysis (2 pages)

• Updated Preliminary Schedule (2 pages)

• Sheets A-101 showing areas where patients have access in secure fence areas (2 Pages)

• Hazardous Materials Survey from Atlas One (61 pages)

Clarifications:

• Lifts and materials will NOT be able to be left inside patient outdoor access areas inside secure fence.

Coordination must occur with facility. Keys must be removed from all equipment each day. Cannot be parked in any location that they present a climbing risk where a patient could climb on equipment, then scale a fence

• Per contract summary, Background Checks will be required for all construction workers. This process can take around 1-2 weeks to complete so please ensure that these are submitted in a timely manner

• Contractors will need to take extra precaution not to leave behind materials, tools etc... in patient areas. A sweep should be done at minimum on a daily basis before contractors leave for the day to ensure that nothing is left behind

• Construction can begin prior to August 2026 once applicable submittals have been approved.

• Due to feedback from contractors during the pre-bid meeting, substantial completion date will be pushed back to June 25th, 2027

Questions:

• On the drawings, A-101 Admin North, is the project calling out gates and secure perimeter chain link fence?

o No this is showing existing secure perimeter chain link fencing for reference only

• Can the completion date be pushed into 2027 due to the size of the project? There is a large area that is being worked on. It will take a longer process working inside the fenced areas.

o Yes, Substantial Completion Date can be pushed back until June 25th 2027. Priority should be given to the work as follows

1. Bid Form Option #2 – Voldeng Building (Secured Fence Area)

2. Bid Form Option #1 – South A, B, C Buildings (Secured Fence Area)

3. Bid Form Option #1 – Admin, North A, B, C and Rear Center Buildings

• Could you please confirm if all areas highlighted in gray on the plans require 100% tuckpointing, or is the specific percentage left to the contractor's discretion?

o All areas highlighted in gray on the plans require 100% tuckpointing

• Could the architect please identify designated areas within the fencing where lifts may be stored overnight to avoid daily equipment transport?

o See attached sheets A-101 for these areas marked out in Green. Coordination must occur with facility. Keys must be removed from all equipment each day. Cannot be parked in any location that they present a climbing risk where a patient could climb on equipment, then scale a fence

• Please provide the specific project budgets so we can finalize and submit our bonds promptly o Bid Form Option #1 $335,770.80 o Bid Form Option #2 (Voldeng) $132,022.00

• What are the estimated SF/LF quantities for repointing and repairs?

o Bid Form Option #1

1. Brick Repointing 14,000 SF

2. Brick Remove/Reinstall/Repointing 50 SF

3. Brick Replacement with New Brick 60 EA.

4. Stone Repointing 1,545 LF

5. Stone Repair (with crack filler) 140 LF o Bid Form Option #2 - Voldeng Building

1. Brick Repointing 7,168 SF

2. Brick Remove/Reinstall/Repointing 109 SF

3. Brick Replacement with New Brick 70 EA.

PROJECT 9513.00 BID FORM 00 4116 - 1

SECTION 00 4116

BID FORM

The Bid Form must be submitted online through the State’s IMPACS Electronic Procurement System.

RFB #951300-01

BID FORM for CONSTRUCTION CONTRACT for

CHMHI Tuckpointing Phase 2.2 1251 West Cedar Loop, Cherokee, IA 51012

Project 9513.00

Iowa Department of Administrative Services Hoover State Office Building, Level 3 1305 East Walnut Street Des Moines, Iowa 50319-0105

The following information is to be completed and submitted with your bid..

1. Bid Form - Completed and Signed (to be uploaded with bid submission)

2. Non Discrimination Clause Information

3. Contractor Targeted Small Business Enterprise Pre-Bid Contract Information

4. Bid Security – 5% of total Bid amount (to be uploaded with bid submission)

Authorized Representative:

The undersigned Bidder, in response to your Request for Bid for construction of the above project, having examined the Drawings, Specifications, and other Bidding Documents dated April 7th, 2026, and Addenda issued and acknowledged below as received and being familiar with all the conditions surrounding the construction of the proposed project including the availability of materials and labor, hereby proposes to furnish all labor, materials, equipment and supplies to perform all work to construct the project in strict accordance with the proposed Contract Documents, within the time and at the prices stated below. Prices are to cover all expenses incurred in performing the work required under the proposed Contract Documents, of which this bid is a part.

Bidder acknowledges receipt of the following Addenda which are a part of the Bidding Documents and for which any effect on cost of the Work is included in the bid amounts indicated:

Number ________ ________ ________ ________ ________

Dated ________ ________ ________ ________ ________

Note that the State of Iowa is exempt from State and Local sales and use taxes (including local option and school option) for this project. Taxes on construction materials shall NOT be included in the bid amounts.

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=DASIowa https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=DASIowa

PROJECT 9513.00 BID FORM 00 4116 - 2

Amounts shall be indicated in both words and figures. In case of discrepancy, the amount indicated in words shall govern.

BID PACKAGES:

BP 01, Option #1

Description: Admin, Rear Center, North and South A, B, and C Buildings

Bidder proposes and agrees to perform all work as described in the Construction Documents for the sum of:

Dollars

ALTERNATE:

ALTERNATE #01

Description: Brick Patching in lieu of Brick Replacement.

BP 01, Option #2

Description: Voldeng Building

Bidder proposes and agrees to perform all work as described in the Construction Documents for the sum of:

ALTERNATE:

ALTERNATE #01

Description: Brick Patching in lieu of Brick Replacement.

PROJECT 9513.00 BID FORM 00 4116 - 3

UNIT PRICES: - APPLICABLE TO BOTH OPTION #1 & OPTION #2

UNIT 01

Description: Additional Tuckpointing - Unit of Measurement: Four (4) Square Feet.

UNIT PRICES:

UNIT 02

Description: Additional Tuckpointing For Deep Joint Repairs - Unit of Measurement: Two (2) Square Feet.

UNIT PRICES:

UNIT 03

Description: Additional Brick Replacement - Unit of Measurement: One (1) Each

Bidder hereby certifies that:

1. This bid is genuine and is not made in the interest of or on behalf of any undisclosed person, firm or corporation;

2. Bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid; Bidder has not solicited or induced any person, firm or corporation to refrain from bidding;

and Bidder has not sought by collusion to obtain any advantage over any other bidder or over the Owner.

3. Bidder hereby certifies that the Bidder is registered with the Iowa Labor Commissioner as a Contractor as required by Chapter 91C, Code of Iowa.

4. Bidder agrees to comply with all Federal and State Affirmative Action/Equal Employment Opportunity requirements concerning fair employment and will not discriminate between or among them by reason of race, color, religion, sex, national origin or physical handicap.

5. All construction under this Contract shall conform to the requirements of the Iowa State Building Code.

6. Bidder agrees that this bid shall remain valid and shall not be withdrawn for a period of thirty (30) calendar days after the date for receipt of bids.

PROJECT 9513.00 BID FORM 00 4116 - 4

7. Bidder agrees that if written notice of acceptance of this bid is mailed, emailed, or delivered to the undersigned within thirty (30) days after the date in which bids are due, or at any time thereafter before it is withdrawn, the undersigned will sign and return the Contract Agreement, prepared in accord with the Bidding Documents and this bid as accepted; and will also provide proof of insurance coverage and required surety bonds.

8. Bidder understands that the Owner reserves the right to reject any and all bids, and to waive irregularities or informalities and enter into a contract for the work, as the Owner deems to be in the best interest of the State.

9. Bidder understands that the Owner reserves the right to accept any, or no, Alternate Bid, if requested, and that the Alternate Bids may be considered in any order or combination, and the low Bidder shall be determined on the basis of the sum of the base bid and any Alternate(s) accepted.

Subcontractors:

The Trade Contractor must identify all Subcontractors and Suppliers within 48 hours of the published date and time for which bids must be submitted, in accordance with Iowa Code Section 8A311, as amended by House File 646 in 2011. Subcontractors and suppliers may not be changed without the approval of the Owner. Requests for changing a Subcontractor or supplier must identify the reason for the proposed change, the name of the new Subcontractor or supplier, and the change in the subcontractor or supplier price as a result of the change. Any reduction in subcontractor or supplier price as a result of the change, if the change is approved by the Owner, shall be deducted from the Trade Contract Price via a deductive Change Order. Any such changes, if approved by the Owner, which result in an increase in the Trade Contract Price shall be borne by the Trade Contractor.

Enforcement of Reciprocal Resident Bidder Preference, per Iowa Code 73A.21.

All bidders shall either check the box next to “Resident Bidder” or check the box next to “Nonresident Bidder” and by doing so and signing thereafter certifies and attests to the same. All information requested must be provided. Seek out the advice of an attorney if you have questions.

“Resident Bidder” means a person or entity authorized to transact business in of the State of Iowa and having a place of business for transacting business within the State of Iowa at which it is conducting and has conducted business for at least three years prior to the date of the first advertisement for the public improvement. Note, however, that if a nonresident bidder’s state or foreign country has a more stringent definition of a resident bidder, the more stringent definition is applicable as to bidders from that state or foreign country.

Resident Bidder

Name of Resident Bidder: ___________________________

By: _____________________________________ Authorized Agent and Signatory of Resident Bidder

OR:

Nonresident Bidder

Name of Nonresident Bidder: ___________________________

Name of State or Foreign Country of Nonresident Bidder: ___________________________

Particularly identify and describe any preference, labor preference, or any other type of preferential

PROJECT 9513.00 BID FORM 00 4116 - 5

treatment, in effect in the nonresident bidder’s state or foreign country at the time of this bid:

NOTICE: Nonresident Bidders domiciled in a state or country with a resident labor force preference shall make and keep, for a period of not less than three years, accurate records of all workers employed on the public improvement. The records shall include each worker’s name, address, telephone number when available, social security number, trade classification, and the starting ending time of employment.

By: ________________________________________ Authorized Agent and Signatory of Nonresident Bidder

REQUIRED: Bid Form shall be signed by an officer of the company with authority to bind in a contract. Notice of acceptance of this bid, or request for additional information by the Department of Administrative Services, may be addressed to the undersigned at the address set forth below:

Legal Name of Firm: ____________________________________________________________

Date: _________________________________________________

Signature of Bidder: ____________________________________________________

Title: ______________________________________________________

Typed Name of Signatory: _____________________________________________________

Email: _______________________________________

Business Address:

Telephone Number: ____________________ Fax Number: ____________________

Federal Tax Identification Number: ____________________

Iowa Contractor Registration Number: _________________________

Bidder Safety Manager Name:_______________________________

For an out-of-state Bidder, Bidder certifies that the Resident Preference given by the State or

Foreign Country of Bidder’s residence, _________________________, is _______ %.

END OF SECTION

PROJECT 9513.00 CONTRACT SUMMARY 01 1200 - 1

SECTION 01 1200

CONTRACT SUMMARY

PART 1 - GENERAL

1.01 SECTION INCLUDES

A. Project Information B. Project Summary C. Bid Scope Summary D. Work Hour Restrictions E. Access to Site F. Coordination with Occupants G. Rules for Construction Workers H. Bid Package Instructions

1.02 PROJECT INFORMATION

A. Facility Name/Location: CHMHI 1251 W Cedar Loop Cherokee, Iowa 51012 B. DAS Project #: 9513.00 C. Owner: State of Iowa, Department of Administrative Services, Hoover State Office Building, Level 3, 1305 East Walnut Street, Des Moines, IA 50319 D. Owner’s Representative: Jennie Elliott, Iowa Department of Administrative Services, 109 SE

13th Street, Des Moines, IA 50319 E. Construction Manager: Jason Bellrichard, DCI Group, 220 SE 6th St. Suite 200 Des Moines, IA

50309

1.03 PROJECT SUMMARY

A. The project consists of exterior masonry repairs to address deteriorated mortar joints at several buildings on the CHMHI campus in Cherokee, IA. The work primarily includes removal of deteriorated mortar, repointing of masonry joints and brick/stone repairs to restore weather resistance and durability of the existing masonry wall assemblies.

B. Target date to provide substantial completion is November 25th, 2026

1.04 BID SCOPE SUMMARY

A. Scope Applicable to All Bid Packages:

1. The Contractor’s Work includes all labor, supervision, materials, equipment, services, supplies, tools, facilities, transportation, hoisting, storage, receiving, licenses, inspections, certifications, overhead, profit, or other items required or reasonably inferable to properly and timely perform and complete all work and services to be performed by the Contractor pursuant to this Agreement. Unless specifically stated otherwise, incidental work required to accomplish the work of this Bid Package shall be included in the bid. This would include, but not be limited to, temporary facilities, protection of the work, security of equipment, materials, and work in progress, etc. Contractor’s Work shall be performed in accordance with the Drawings, Specification Divisions 00 and 01, and Specification sections applicable to each Contractor’s scope.

2. Contractor is responsible for all labor and equipment to unload, account for all material delivered, stock, and delivery for this scope of work. Storage and delivery of materials and equipment at the Site shall be permitted only to the extent approved in advance by the Construction Manager, and if anything so stored obstructs the progress of any portion of the work, it shall be promptly removed or relocated by the Contractor without reimbursement.

PROJECT 9513.00 CONTRACT SUMMARY 01 1200 - 2

3. On site supervision by Prime Contractor at all times work by that contractor or their subcontractors/suppliers is taking place.

4. Provide all temporary facilities required for this scope of work including trailer, trailer power, telephone, secured storage, temporary power for work, temporary and task lighting for work, etc. as determined necessary by Contractor. Coordinate location of trailers, material storage and utility lines with Construction Manager. Limited space is available, and permission to bring any such facility or excess materials on to the site shall be approved by the Construction Manager.

5. Contractor shall provide all equipment and tools for Contractor’s own cleanup. Clean up shall be done at end of every shift or more frequently if required for the Contractor to perform their work, for other Contractors to perform their work, as required by the Owner’s operations, and at the discretion of the Construction Manager.

6. All turf, landscaping, and subgrade disturbances caused by equipment traffic or other activities related to the Contractor’s scope shall be repaired or restored to proper conditions by the Contractor.

7. Protect adjacent existing building elements from damage from Scope of work. Repair existing building elements damaged during Contractor’s Scope of work.

1.05 WORK HOUR RESTRICTIONS

A. Work hours are from 7:00 AM to 5:00 PM, Monday through Friday unless arrangements are made in advance.

1.06 CONTRACTOR USE OF SITE AND PREMISES

A. Construction Operations: Limited to areas noted on Drawings.

B. Provide access to and from site as required by law and Owner:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permission of Owner and permit if required.

C. Facility will be occupied at all times during duration of work. Contractor personnel shall conduct themselves in an agreeable manner at all times. Failure to do so may result in removal from the work site.

1.07 OWNER OCCUPANCY

A. Owner intends to occupy the Project upon Substantial Completion.

B. Cooperate with Owner to minimize conflict and to facilitate Owner’s operations.

C. Schedule the Work to accommodate Owner occupancy.

1.08 RULES FOR CONSTRUCTION WORKERS

A. The staff of the State of Iowa has a responsibility to protect the public by providing a secure environment. All work site rules must be followed to the letter, at all times.

B. All construction workers must have a background check completed prior to entering the campus to perform work.

C. Hot Work Permit Processes and Fire Watch, when necessary, will be adhered to for this project.

D. All State properties are tobacco free. No smoking will be permitted or tolerated on campus unless in designated areas.

E. You are permitted access only to the work site and no other area of the institution.

F. No drugs, alcohol, or firearms are allowed on the work site.

G. Do not leave money, drugs, alcohol, or firearms in your personal vehicle.

H. Company and personal vehicles are to be parked and locked in designated or authorized area of the work.

PROJECT 9513.00 CONTRACT SUMMARY 01 1200 - 3

I. Secure all tools at the end of the day.

J. Maintain control of all tools, supplies, and debris at all times during the work.

K. Never leave keys in any vehicle. If a security officer finds keys in a vehicle, they are under orders to turn them into a security supervisor.

L. Do not give anything to residents or take anything from residents; if they offer, inform your supervisor.

M. Secure all tools at the end of each day. Never leave tools unattended. If security officers find loose tools, they are under orders to turn them in to their supervisor.

N. All delivery vehicles must go directly to the job site. Extra time should be anticipated for all deliveries. Provide 24-hour notice to the facility of deliveries.

O. During an emergency, follow the instructions of the security staff.

1.09 BID PACKAGE INSTRUCTIONS

A. Bid Package #01 – Masonry & Stone Repairs: Trade Contractor shall include all of the following, but not limited to, as part of the contract:

1. Includes specifications: Divisions 00, 01, 02, 04, & 07

2. Pricing needs to be broken down separately between the Admin Building, North and

South A, B and C and Rear Center Buildings (Bid Form Option #1) and the Voldeng Building (Bid Form Option #2) The state intends to issue this project to the same contractor but it needs to be separated for administrative purposes.

3. This contractor shall conduct selective demolition only to the extent required for masonry and stone repairs.

4. This contractor shall provide dumpsters and temporary restroom facilities for all contractors onsite throughout construction.

5. This contractor shall complete all brick replacement, brick repointing, water repellent application, stone replacement and stone repointing as outlined in the contract documents. See keynotes and pictures in the drawings for types of repairs required.

6. This contractor shall be aware that portions of this project will need to be phased for access to South A, B, and C, North B, and at the Voldeng building where there is a security fence. Contractor shall work with CHMHI to develop a plan to complete work in these areas in a timely manner to limit disruptions for patients.

7. This contractor shall field verify all existing conditions prior to installation of new work.

8. This contractor shall take special precautions to protect the underground tunnel that sits under the sidewalk that runs Northeast from North B building.

9. This contractor shall complete repairs applicable to the project scope of work identified during the course of construction as part of the work, whether or not specifically indicated on the drawings. The drawings are intended to illustrate representative areas of deterioration only. The contractor shall field verify existing conditions and provide all labor, materials, equipment and incidental work necessary to complete all repairs required to restore the masonry system to a sound, weather resistive condition.

10. This contractor shall provide all shorting, bracing and structural support as required to maintain stability of existing buildings

11. This contractor shall provide temporary protection to prevent damage to adjacent building surfaces during masonry repair operations. Protection should include adjacent masonry, stone, roofing, and other surfaces from mortar droppings and staining.

12. This contractor shall provide their own water source for mixing mortar. There are NOT hose bibs located on the exterior of the buildings.

13. This contractor shall remove and store gutters adjacent to repair areas as needed.

Provide temporary rain drainage to direct water away from the building.

14. Fire protection systems must be maintained during work. Coordinate utility shutdowns with the Construction Manager and CHMHI as required.

15. All new masonry units shall match existing adjacent construction in size, color range, texture, finish, coursing and joint profile.

16. This contractor shall install replacement brick and stone to maintain existing bonding pattern and coursing alignment. Maintain existing joint widths.

PROJECT 9513.00 CONTRACT SUMMARY 01 1200 - 4

17. This contractor shall provide mortar for repointing and rebuilding to match existing in composition, color, aggregate gradation, and tooling unless otherwise approved by the Construction Manager, CHMHI and Designer.

18. This contractor shall protect masonry and stone from excessive evaporation in hot weather, providing shade and wind breaks as required. This contractor shall not apply mortar to substrates at or above 90 degrees Fahrenheit. Work shall only be performed when ambient air temperature is between 40 degrees and 90 degrees Fahrenheit and forecast to remain within that range for a minimum of seven days after installation.

19. This contractor shall provide cold weather protection, including enclosure and heat when temperature is below 40 degrees.

20. This contractor shall clean completed masonry using low-pressure water spray (100-400 PSI) and nonmetallic tools only. Do not use acidic or alkaline cleaners.

21. This contractor shall repair or replace all existing site features to remain that are damaged as a result of construction activities, including but not limited to walls, pavements, utilities, fences and landscaping.

22. This contractor shall repair all landscaping areas with a minimum of 6 inches of topsoil and finished with sod matching existing grass species for disturbed areas. Contractor is responsible for the initial watering of the sod when installed and then watering will be turned over to the owner. Contractor is responsible for providing water source, there are NOT hose bibs located on the exterior of the buildings. Grass seeding will not be permitted. Contractor shall furnish all labor materials and equipment necessary for sod installation for all disturbed areas caused by Construction activities.

23. This contractor shall prune existing tree branches as required to accommodate construction operations and provide clearance for access and work. This shall be performed in accordance with accepted arboricultural standards to prevent damage to the tree. This contractor shall limit pruning to the minimum necessary. Contractor shall get approval from the Construction Manager, CHMHI and Designer prior to removal.

B. Alternate #01 – Brick Patching in lieu of Brick Replacement: Trade Contractor shall include all of the following, but not limited to, as part of the contract:

1. Contractor shall patch brick with color and texture matching compound.

a. Bid Package #01 Option #1 estimated quantity, 60 bricks.

b. Bid Package #01 Option #2 estimated quantity, 100 bricks.

2. Please note that Brick replacement in base bid would be deducted if this alternate is accepted.

3. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

4. Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of alternate.

5. Execute accepted alternates under the same conditions as other work of the Contract.

C. Unit Price #01 – Additional Tuckpointing: Trade Contractor shall include all of the following, but not limited to, as part of the contract:

1. Provide a Unit Cost for additional repointing of mortar joint in existing brick. Price the Unit

Cost for cutting out existing mortar ¾” deep at head and bed joints around existing face brick and repointing new mortar according to Division 04, Section 04 0120.64

2. Unit of Measurement: four (4) Square Feet.

3. Unit prices include all necessary material, plus cost for delivery, installation, insurance, overhead, and profit.

4. Owner reserves the right to reject Contractor’s measurements of work in place that involves use of established unit prices and to have this work measured, at the Owner’s expense, by an independent surveyor acceptable to the Contractor.

PROJECT 9513.00 CONTRACT SUMMARY 01 1200 - 5

D. Unit Price #02 – Additional Tuckpointing For Deep Joint Repairs: Trade Contractor shall include all of the following, but not limited to, as part of the contract:

1. Provide a Unit Cost for additional repointing of mortar joint in deep head and bed joints that are deeper than ¾” deep in existing brick. Repointing with new mortar according to Division 04, Section 04 0120.64. Fully cure bed joints before performing final joint pointing.

2. Unit of Measurement: two (2) Square Feet.

3. Unit prices include all necessary material, plus cost for delivery, installation, insurance, overhead, and profit.

4. Owner reserves the right to reject Contractor’s measurements of work in place that

E. Unit Price #03 – Additional Brick Replacement: Trade Contractor shall include all of the following, but not limited to, as part of the contract:

1. Provide a Unit Cost to replace additional damaged brick units. Price the Unit Cost to cut out existing damage face brick as identified in the drawings and lay matching replacement brick into wall with new mortar according to Division 04, Section 04 0120.63.

2. Unit of Measurement: One (1) Each.

3. Unit prices include all necessary material, plus cost for delivery, installation, insurance, overhead, and profit.

4. Owner reserves the right to reject Contractor’s measurements of work in place that

F. Work Performed by Owner: CHMHI will perform the following work items:

1. Relocate all moveable furniture, fixtures and equipment (FF&E), including window treatments; and personal materials from each sequenced work area prior to demolition and construction activities and after new construction is completed.

PART 2 - PRODUCTS – NOT USED

PART 3 - EXECUTION – NOT USED

END OF SECTION

State of Iowa - Department of Administrative Services 109 SE 13th St.

Des Moines, Iowa 50319 P: (515) 281-7260

Project: 9513.00 HHS CHMHI Tuckpointing Phase 2.2 1251 W Cedar Loop

Cherokee, Iowa 51012

RFB Pre-Bid Minutes: Meeting #1

Meeting Date Apr 23, 2026 Meeting Time 10:30 am - 11:30 am Central Time (US & Canada)

Meeting Location

Overview Meeting to allow prospective bidders to visit the site, when possible, and learn more about the project.

Notes

Attachments

Scheduled Attendees

Name Company Phone Number Email Attendance

Jason Pigott Cherokee Mental Health Institution P: (712) 225-6949 jpigott@dhs.state.ia.us Present

Jason Bellrichard DCI Group P: (515) 244-5043 jasonb@dcigroup-us.com Absent

Travis Hoyle DCI Group P: (515) 244-5043 travish@dcigroup-us.com Present

Jacob Borel Kezlo Group, LLC P: (844) 495-3956 ext. 708 ext. 708 jborel@kezlo.com Present

Jennie Elliott State of Iowa - Department of Administrative Services jennie.elliott@iowa.gov Present

Introduction

No. Mtg Origin Title Assignment Due Date Priority Status

1.1 1 Introductions Open

Description Attendees

Official Documented Meeting Minutes

• Marla Keller - CHMHI

Project Overview

2.1 1 Project Description Open

Description

1. Bid Package #01 – Masonry & Stone Repairs:

1. Pricing needs to be broken down separately between the Admin Building, North and South A, B and C and Rear Center Buildings (Bid Form Option #1) and the Voldeng Building (Bid Form Option #2) The

State of Iowa - Department of Administrative Services Page 1 of 6 Printed On: Apr 28, 2026 11:39 AM CDT state intends to issue this project to the same contractor but it needs to be separated for administrative purposes.

2. This contractor shall conduct selective demolition only to the extent required for masonry and stone repairs.

3. This contractor shall provide dumpsters and temporary restroom facilities for all contractors onsite throughout construction.

4. This contractor shall complete all brick replacement, brick repointing, stone replacement and stone repointing as outlined in the contract documents. See keynotes and pictures in the drawings for types of repairs required.

5. This contractor shall be aware that portions of this project will need to be phased for access to South A, B, and C, North B, and at the Voldeng building where there is a security fence. Contractor shall work with CHMHI to develop a plan to complete work in these areas in a timely manner to limit disruptions for patients.

6. This contractor shall field verify all existing conditions prior to installation of new work.

7. This contractor shall take special precautions to protect the underground tunnel that sits under the sidewalk that runs Northeast from North B building.

8. This contractor shall complete repairs applicable to the project scope of work identified during the course of construction as part of the work, whether or not specifically indicated on the drawings. The drawings are intended to illustrate representative areas of deterioration only. The contractor shall field verify existing conditions and provide all labor, materials, equipment and incidental work necessary to complete all repairs required to restore the masonry system to a sound, weather resistive condition.

9. This contractor shall provide all shorting, bracing and structural support as required to maintain stability of existing buildings

10. This contractor shall provide temporary protection to prevent damage to adjacent building surfaces during masonry repair operations. Protection should include adjacent masonry, stone, roofing, and other surfaces from mortar droppings and staining.

11. This contractor shall provide their own water source for mixing mortar. There are NOT hose bibs located on the exterior of the buildings.

12. This contractor shall remove and store gutters adjacent to repair areas as needed. Provide temporary rain drainage to direct water away from the building.

13. Fire protection systems must be maintained during work. Coordinate utility shutdowns with the Construction Manager and CHMHI as required.

14. All new masonry units shall match existing adjacent construction in size, color range, texture, finish, coursing and joint profile.

15. This contractor shall install replacement brick and stone to maintain existing bonding pattern and coursing alignment. Maintain existing joint widths.

16. This contractor shall provide mortar for repointing and rebuilding to match existing in composition, color, aggregate gradation, and tooling unless otherwise approved by the Construction Manager, CHMHI and Designer.

17. This contractor shall protect masonry and stone from excessive evaporation in hot weather, providing shade and wind breaks as required. This contractor shall not apply mortar to substrates at or above 90 degrees Fahrenheit. Work shall only be performed when ambient air temperature is between 40 degrees and 90 degrees Fahrenheit and forecast to remain within that range for a minimum of seven days after installation.

18. This contractor shall provide cold weather protection, including enclosure and heat when temperature is below 40 degrees.

19. This contractor shall clean completed masonry using low-pressure water spray (100-400 PSI) and nonmetallic tools only. Do not use acidic or alkaline cleaners.

Meeting #1 - RFB Pre-Bid Project: 9513.00 HHS CHMHI Tuckpointing Phase 2.2

State of Iowa - Department of Administrative Services Page 2 of 6 Printed On: Apr 28, 2026 11:39 AM CDT

20. This contractor shall repair or replace all existing site features to remain that are damaged as a result of construction activities, including but not limited to walls, pavements, utilities, fences and landscaping.

21. This contractor shall repair all landscaping areas with a minimum of 6 inches of topsoil and finished with sod matching existing grass species for disturbed areas. Contractor is responsible for the initial watering of the sod when installed and then watering will be turned over to the owner. Contractor is responsible for providing water source, there are NOT hose bibs located on the exterior of the buildings. Grass seeding will not be permitted. Contractor shall furnish all labor materials and equipment necessary for sod installation for all disturbed areas caused by Construction activities.

22. This contractor shall prune existing tree branches as required to accommodate construction operations and provide clearance for access and work. This shall be performed in accordance with accepted arboricultural standards to prevent damage to the tree. This contractor shall limit pruning to the minimum necessary. Contractor shall get approval from the Construction Manager, CHMHI and Designer prior to removal.

1. Unit Price #01 – Additional Tuckpointing: Trade Contractor shall include all of the following, but not limited to, as part of the contract:

1. Provide a Unit Cost for additional repointing of mortar joint in existing brick. Price the Unit Cost for cutting out existing mortar ¾” deep at head and bed joints around existing face brick and repointing new mortar according to Division 04, Section 04 0120.64

2. Unit of Measurement: four (4) Square Feet.

3. Unit prices include all necessary material, plus cost for delivery, installation, insurance, overhead, and profit.

4. Owner reserves the right to reject Contractor’s measurements of work in place that involves use of established unit prices and to have this work measured, at the Owner’s expense, by an independent surveyor acceptable to the Contractor.

1. Unit Price #02 – Additional Tuckpointing For Deep Joint Repairs: Trade Contractor shall include all of the following, but not limited to, as part of the contract:

1. Provide a Unit Cost for additional repointing of mortar joint in deep head and bed joints that are deeper than ¾” deep in existing brick. Repointing with new mortar according to Division 04, Section 04

0120.64. Fully cure bed joints before performing final joint pointing.

2. Unit of Measurement: two (2) Square Feet.

3. Unit prices include all necessary material, plus cost for delivery, installation, insurance, overhead, and profit.

4. Owner reserves the right to reject Contractor’s measurements of work in place that involves use of established unit prices and to have this work measured, at the Owner’s expense, by an independent surveyor acceptable to the Contractor.

1. Unit Price #03 – Additional Brick Replacement: Trade Contractor shall include all of the following, but not limited to, as part of the contract:

State of Iowa - Department of Administrative Services Page 3 of 6 Printed On: Apr 28, 2026 11:39 AM CDT

1. Provide a Unit Cost to replace additional damaged brick units. Price the Unit Cost to cut out existing damage face brick as identified in the drawings and lay matching replacement brick into wall with new mortar according to Division 04, Section 04 0120.63.

2. Unit of Measurement: One (1) Each.

3. Unit prices include all necessary material, plus cost for delivery, installation, insurance, overhead, and profit.

4. Owner reserves the right to reject Contractor’s measurements of work in place that involves use of established unit prices and to have this work measured, at the Owner’s expense, by an independent surveyor acceptable to the Contractor.

Official Documented Meeting Minutes

• Will be two separate contracts with separate COI's and P&P Bonds.

o One contract for Main Building, North & South A, B, and C, and rear center o Separate contract for Voldeng Building

• Generators will be needed for power onsite.

• Contractors to provide 7 days notice for work being done inside areas of secure fence where patients have access.

2.2 1 Project Schedule Open

Description

• NOI Issued: May 5th

• Submittals: May - June 2026

• Construction: Mid August - November 2026

• Closeout: December 2026

A pull-plan session will be held with the successful bid package contractors to finalize the construction schedule.

State Holidays: New Year's Day, Martin Luther King Day, Memorial Day, 4th of July, Labor Day, Veterans Day, Thanksgiving and day after Thanksgiving, Christmas Day

Official Documented Meeting Minutes

• Construction can begin prior to August as long as submittals have been approved.

• Due to feedback from contractors during the pre-bid meeting, substantial completion date will be pushed back to June 25th, 2027

2.3 1 Site Rules Open

Description

• Onsite supervision by Prime Contractor is required at all times when work by that contractor or their subcontractors/suppliers is taking place.

• Contractors shall provide daily logs for each day they are on site.

• Construction progress meeting will be established once construction starts.

• It is of the utmost importance to show respect and courtesy to all staff at all times.

State of Iowa - Department of Administrative Services Page 4 of 6 Printed On: Apr 28, 2026 11:39 AM CDT

• Clean all debris, materials, and bring all finishes back to existing conditions in the area they were working in prior to moving to the next area.

• No smoking, vaping or smokeless tobacco use onsite.

• Temporary facilities o To be provided by Bid Package #01 for use by all the contractors for the duration of construction.

• Tool control o All tools and equipment shall be monitored and secured at all times. No vehicles shall be left unlocked when unattended at at no times shall keys be left in vehicles when unoccupied.

• Background checks o Are required for this project

• Work hours o Typical hours are 7 AM - 5 PM Monday-Friday. Other hours can be arranged on an as needed basis.

• View Specification 01 1200 - Contract Summary 01 1201 - General Work Requirements and 01 1202 - Special Work Requirements for more information.

Official Documented Meeting Minutes

• Per contract summary, Background Checks will be required for all construction workers. This process can take around 1-2 weeks to complete so please ensure that these are submitted in a timely manner

• Contractors will need to take extra precaution to not leave behind materials, tools etc... in patient areas. A sweep should be done at minimum on a daily basis before contractors leave for the day to ensure that nothing is left behind

RFB Overview

3.1 1 Bid Submission Open

Description

• Bids are due 2:00 pm, Monday May 4th, 2026

• The Bid shall be submitted to the Issuing Officer through the IMPACS Electronic Procurement System.

o Link and information is in the project manual o Contractors will need to register prior to bidding o Bidders will need to register regardless of whether it has already done business with the State of Iowa.

o Bidders should complete the registration process and ensure the ability to log in as soon as possible to ensure Bids can be submitted on the due date.

o Please make sure the electronic documents submitted contain any required signatures. Digital signatures will be accepted.

• Bid Opening will be held via conference call on 3:00 pm, Monday May 4th, 2026

• Contractor shall reference section 00 0116 for the bid submittal checklist o Bid Proposal Information o Certification of Site Visit o Non Discrimination Clause Information o Contractor Targeted Small Business Enterprise Pre-Bid Contract Information o Bid Security – 5% of total Bid amount

• Apparent low bidder will be required to submit subcontractor/supplier list 48hrs after the bid opening

State of Iowa - Department of Administrative Services Page 5 of 6 Printed On: Apr 28, 2026 11:39 AM CDT

3.2 1 Bid Schedule Open

Description

• Questions/Substitutions Due in Writing to Construction.Procurement@iowa.gov: by 2:00 pm Tuesday April 28th 2026

• Addendum Issued: Final by 4/30/2026

• Bids Due: 5/4/2026 at 2:00 pm

• Tentative NOI Issued: 5/4/2026

3.3 1 Administrative Details Open

Description

• Contractors will sign a modified ConsensusDocs 802. Example in the project manual.

• Project-specific Certificate of Insurance must be provided prior to contract execution. Follow example in the project manual and limits in the 802.

• Project-specific P&P bonds must be provided prior to contract execution.

• Successful contractor must turn in their list of subcontractors and suppliers within 48 hours of the bid.

• DAS will provide tax exempt certificates upon request.

• Procore will be used for all project management, at no cost to the trade contractor.

o Submittals, Invoicing, RFIs, ASIs, PRs, RFQs o Contracts, Change Orders and Certificates of Substantial and Final Completion will also use Docusign

• Contractor Schedule of Values shall be broken out as specified in the project manual.

o SOV must contain a closeout line item for at least 1% of the total contract value.

o This line item can only be invoiced once the certificate of final completion has been signed by all parties.

• DCI Group will also schedule OAC and contractor coordination meetings to occur weekly during construction

Official Documented Meeting Minutes

• Will be two separate contracts with separate COI's and P&P Bonds.

o One contract for Main Building, North & South A, B, and C, and rear center o Separate contract for Voldeng Building

3.4 1 Pre-Bid Site Visits Open

Description Contractors can walk the site following the conclusion of this meeting

Questions

4.1 1 Questions Open

Description Submit all questions in writing to construction.procurement@iowa.gov.

These meeting minutes are believed to be an accurate reflection of those items discussed and the conclusions that were reached during the referenced meeting.

Please contact State of Iowa - Department of Administrative Services if there are any discrepancies or questions with the content of these minutes.

State of Iowa - Department of Administrative Services Page 6 of 6 Printed On: Apr 28, 2026 11:39 AM CDT mailto:Construction.Procurement@iowa.gov mailto:construction.procurement@iowa.gov

Activity Name Remaining Duration

Start Finish Prev Start (BL1 Start)

Prev Finish (BL1 Finish)

DCI

Responsibility

9513.00 CHMHI Tuckpointing Phase 2.29513.00 CHMHI Tuckpointing Phase 2.29513.00 CHMHI Tuckpointing Phase 2.29513.00 CHMHI Tuckpointing Phase 2.29513.00 CHMHI Tuckpointing Phase 2.29513.00 CHMHI Tuckpointing Phase 2.29513.00 CHMHI Tuckpointing Phase 2.2

MilestonesMilestonesMilestonesMilestonesMilestonesMilestonesMilestones 100% Bid Documents 0 10-Apr-26 10-Apr-26

Building Permit 0 13-Apr-26 13-Apr-26

Contractors under Contract 0 27-May-26 27-May-26

Construction Start 0 01-Jul-26 01-Jul-26

Final Completion 0 31-Jul-26 31-Jul-26

Owner Closeout Conference 0 28-Jun-27 28-Jun-27

Owner Occupancy 0 15-Jul-27 15-Jul-27

PreconstructionPreconstructionPreconstructionPreconstructionPreconstructionPreconstructionPreconstruction

Consultant SelectionConsultant SelectionConsultant SelectionConsultant SelectionConsultant SelectionConsultant SelectionConsultant Selection

Environmental ConsultantEnvironmental ConsultantEnvironmental ConsultantEnvironmental ConsultantEnvironmental ConsultantEnvironmental ConsultantEnvironmental Consultant

Design ConsultnatDesign ConsultnatDesign ConsultnatDesign ConsultnatDesign ConsultnatDesign ConsultnatDesign Consultnat

Geotechnical ConsultantGeotechnical ConsultantGeotechnical ConsultantGeotechnical ConsultantGeotechnical ConsultantGeotechnical ConsultantGeotechnical Consultant

Commissioning ConsultantCommissioning ConsultantCommissioning ConsultantCommissioning ConsultantCommissioning ConsultantCommissioning ConsultantCommissioning Consultant

Hazardous Materials ConsultantHazardous Materials ConsultantHazardous Materials ConsultantHazardous Materials ConsultantHazardous Materials ConsultantHazardous Materials ConsultantHazardous Materials Consultant

Special Inspections ConsultantSpecial Inspections ConsultantSpecial Inspections ConsultantSpecial Inspections ConsultantSpecial Inspections ConsultantSpecial Inspections ConsultantSpecial Inspections Consultant

Site SelectionSite SelectionSite SelectionSite SelectionSite SelectionSite SelectionSite Selection

DesignDesignDesignDesignDesignDesignDesign

100% Bid Doc Coordination 4 24-Mar-26 A 10-Apr-26 07-Apr-26 20-Apr-26

100% Bid Doc Submittal 0 10-Apr-26 10-Apr-26

Utility ProvidersUtility ProvidersUtility ProvidersUtility ProvidersUtility ProvidersUtility ProvidersUtility Providers

Bid LettingBid LettingBid LettingBid LettingBid LettingBid LettingBid Letting

Issue RFB to Procurement (State) 1 13-Apr-26 13-Apr-26 13-Apr-26 13-Apr-26

Post RFB to TSB (State), MBI, Planrooms 2 14-Apr-26 15-Apr-26 14-Apr-26 15-Apr-26

RFB Procurement 13 16-Apr-26 04-May-26 16-Apr-26 04-May-26

RFB Pre-bid Meeting #1 0 22-Apr-26 22-Apr-26

RFB Pre-bid Meeting #2 0 24-Apr-26 24-Apr-26

RFB Questions Due 0 28-Apr-26 28-Apr-26

RFB Final Addendum 0 30-Apr-26 30-Apr-26

Bids Due 0 04-May-26 04-May-26

Contractor NOIs 0 05-May-26 05-May-26

Contractor 5 Day Appeal Period 5 05-May-26 11-May-26 05-May-26 11-May-26

Contractor Contract Execution 15 05-May-26 26-May-26 05-May-26 26-May-26

ConstructionConstructionConstructionConstructionConstructionConstructionConstruction

AdministrativeAdministrativeAdministrativeAdministrativeAdministrativeAdministrativeAdministrative

Bid Package Scope Review (Each Prime) 10 05-May-26 18-May-26 05-May-26 18-May-26

Contractor Site Specific Safety Plans Submitted15 27-May-26 16-Jun-26 27-May-26 16-Jun-26

Construction Kick-Off Meeting 1 27-May-26 27-May-26 27-May-26 27-May-26

DNR Notification of Demolition & Renovation 10 17-Jun-26 01-Jul-26 17-Jun-26 01-Jul-26

Iowa Division of Labor Asbestos Abatement Notification10 17-Jun-26 01-Jul-26 17-Jun-26 01-Jul-26

ProcurementProcurementProcurementProcurementProcurementProcurementProcurement

Submittal Development 10 27-May-26 09-Jun-26 27-May-26 09-Jun-26

Submittal Review 15 10-Jun-26 30-Jun-26 10-Jun-26 30-Jun-26

Brick Ordered 2 01-Jul-26 02-Jul-26 01-Jul-26 02-Jul-26

Field Measurement 2 06-Jul-26 07-Jul-26 06-Jul-26 07-Jul-26

Stone Delivery 50 06-Jul-26 14-Sep-26 06-Jul-26 14-Sep-26

Brick Delivery 20 08-Jul-26 04-Aug-26 08-Jul-26 04-Aug-26

Site DevelopmentSite DevelopmentSite DevelopmentSite DevelopmentSite DevelopmentSite DevelopmentSite Development

2 0 1 1 2 0 1 1 2 3 0 1 2 2 0 1 1 2 0 0 1 2 3 0 1 2 2 0 1 1 2 0 0 1 2 2 0 1 2 2 0 1 1 2 3 0 1 2 2 0 1 2 2 0 1 1 2 0 0 1 2 3 0 1 2 2 0 1 1 2 0 0 1

April 2026 May 2026 June 2026 July 2026 August 2026 S O N D J F March 2027 April 2027 May 2027 June 2027 July 2027 A

100% Bid Documents

Building Permit

Contractors under Contract

Construction Start

Final Completion

Owner Closeout Conference

Owner Occupancy

100% Bid Doc Coordination 100% Bid Doc Submittal

Issue RFB to Procurement (State)

Post RFB to TSB (State), MBI, Planrooms

RFB Procurement RFB Pre-bid Meeting #1

RFB Pre-bid Meeting #2

RFB Questions Due

RFB Final Addendum

Bids Due

Contractor NOIs

Contractor 5 Day Appeal Period

Contractor Contract Execution

Bid Package Scope Review (Each Prime)

Contractor Site Specific Safety Plans Submitted

Construction Kick-Off Meeting

DNR Notification of Demolition & Renovation

Iowa Division of Labor Asbestos Abatement Notification

Submittal Development

Submittal Review

Brick Ordered

Field Measurement

Stone Delivery

Brick Delivery

9513.00 CHMHI Tuckpointing Phase 2.2

Schedule Update Layout - TH_2

28-Apr-26

Primary Baseline

Actual Work

Remaining Work

Critical Remaining Work

Milestone

Page 1 of 2 Data Date: 07-Apr-26

Baseline:

Activity Name Remaining Duration

Start Finish Prev Start (BL1 Start)

Prev Finish (BL1 Finish)

DCI

Responsibility

Mobilization #1 2 01-Jul-26 02-Jul-26 01-Jul-26 02-Jul-26

Masonry Repairs - Voldeng & South A, B & C100 06-Jul-26 23-Nov-26 06-Jul-26 23-Nov-26

Stone Repairs - Admin, Rear Center & South A, B & C50 15-Sep-26 23-Nov-26 15-Sep-26 23-Nov-26

Hold for Winter Conditions 100 24-Nov-26…