RFB951100-01 Post 13 Upper Parking Lot - Addendum #1.pdf
PDF 11 MB Posted
- Attached to
- DPS Post 13 Upper Parking Lot Replacement
- Solicitation number
- RFB951100-01
- Issued by
- Harrison County, Iowa
About this file
This is Addendum #1 to Request for Bids (RFB) 951100-01 issued by the State of Iowa Department of Administrative Services for the DPS Post 13 Upper Parking Lot Replacement project. The project involves replacement of the upper parking lot at the Department of Public Safety Post 13 located in Mount Pleasant, Iowa, with a base bid for replacement of the stoop topping slab only and Alternate 1 providing for complete foundation replacement if deemed necessary by the engineer. The project includes unit pricing for a schedule of 30 items. Construction must be completed before winter conditions affect concrete work, with contract issuance anticipated on June 5, 2026, submittals approximately June 20 through July 20, 2026, and project closeout within 30 days of substantial completion. An optional pre-bid meeting was held on May 12, 2026, at 10:00 am at the project site, with attendees including representatives from McGough Construction, the Department of Public Safety District 13, and the Department of Administrative Services. Bids were due on June 4, 2026, at 2:00 pm via the IMPACS Electronic Procurement System, with bid opening occurring at 3:00 pm the same day via conference call.
The engineer's estimate for the project is $153,529.50, and bidders must provide bid security equal to 5% of the total bid amount. The addendum addresses two submitted questions regarding the engineer's estimate and cast iron downspout boot specifications, clarifying that the downspout boot must meet specifications detailed on drawing detail 8/B.01 with no specific manufacturer requirement. All contractors are required to provide onsite supervision, daily logs, and comply with site rules including work hours of 7:00 am to 4:00 pm, maintenance of access to the lower parking lot, traffic control signage, utility identification and relocation responsibility, and protection of existing conditions. The successful bidder must submit subcontractor and supplier lists within 48 hours of bid opening, obtain a right-of-way permit from the City of Mount Pleasant, and sign a modified ConsensusDocs 802 agreement. Project management will be conducted through Procore at no cost to the contractor, and the Schedule of Values must include a closeout line item for at least 1% of total contract value.
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Addendum 1 for RFB 951100-01
Project Name: DPS Post 13 Upper Parking Lot Replacement
RFB #: 951100-01
DAS Project #: 9511.00
Date: 5/26/2026
Bid Due: Thursday June 4th, 2026 at 2:00 pm
Addendum No. 1 Items:
1. Questions:
a. Question: What is the engineers estimate for this project?
i. Answer: $153,529.50
b. Question: Is there a model number or manufacturer of the cast iron downspout boot?
i. There is no specific make/model for the downspout boot. The product shall meet what is detailed on detail 8//B.01. EJ is just one manufacturer of these types of products.
2. See attached Meeting Minutes & Sign-in Sheet from May 12th 2026 Pre-Bid Meeting.
END OF ADDENDUM
State of Iowa - Department of Administrative Services 109 SE 13th St.
Des Moines, Iowa 50319 P: (515) 281-7260
Project: 9511.00 DPS Post 13 Upper Parking Lot Replacement
1300 S Grand Ave Suite 201 Mount Pleasant, Iowa 52641
RFB Pre-Bid Minutes: Meeting #1
Meeting Date May 12, 2026 Meeting Time 10:00 am - 11:00 am Central Time (US & Canada)
Meeting Location
Overview Meeting to allow prospective bidders to visit the site, when possible, and learn more about the project.
Notes
Attachments
Scheduled Attendees
Name Company Phone Number Email Attendance
Jeremy Andreasen Department of Public Safety - District 13
P: (319) 385-8715 andrease@dps.state.ia.us Present
Aaron Ledeboer McGough Construction aaron.ledeboer@mcgough.com Present
Brandon Adams State of Iowa - Department of Administrative Services brandon.adams@das.iowa.gov Present
Introduction
No. Mtg Origin Title Assignment Due Date Priority Status
1.1 1 Introductions Open
Description Attendees
Attachments Post 13 Parking Lot - Pre-Bid Sign-in Sheet - 5.12.26.pdf
Official Documented Meeting Minutes
• See attached sign-in sheet
Project Overview
2.1 1 Project Description Open
Description Replacement of the upper parking lot at Post 13
• Base bid o Replacement of stoop topping slab only - confirm if any modifications need to occur with foundation in Alternate 1
• Alternates
State of Iowa - Department of Administrative Services Page 1 of 4 Printed On: May 13, 2026 07:01 AM CDT https://storage.procore.com/api/v5/files/us-east-1/pro-core.com/42578-c/0406233-p/01KRGK98CVTAZCNK6SRKA6MJ7Z?companyId=87524&projectId=3326040&sig=fabbc8c037b6d6f981dae404d0c53a406a078e7b875c8357fc9cd796bc494703 o Alternate 1: Replacing foundation
▪ AFTER EVALUATION BY ENGINEER, IF THE EXISITNG FOUNDATION IS FOUND INAPPROPIATE FOR REUSE, REMVOE STOOP FOUNDATIONS IN THEIR ENTIRETY AND REPLACE STOOP FOOTING AND TOPPING SLAB AS
INDICATED ON SHEET S.01
• Unit prices o Schedule of 30 items to provide unit prices on in Bid Form (00 4116)
2.2 1 Project Schedule Open
Description
• Contract(s) Issued: 6/5/26
• Submittals: Approx. 6/20 - 7/20
• Construction: Completion before winter conditions go into effect with concrete
• Closeout: Within 30 days of substantial completion
A pull-plan session will be held with the successful bid package contractors to finalize the construction schedule.
State Holidays: New Year's Day, Martin Luther King Day, Memorial Day, 4th of July, Labor Day, Veterans Day, Thanksgiving and day after Thanksgiving, Christmas Day
2.3 1 Site Rules Open
Description
• Onsite supervision by Prime Contractor is required at all times when work by that contractor or their subcontractors/suppliers is taking place.
• Contractors shall provide daily logs for each day they are on site.
• Construction progress meeting will be established once construction starts.
• It is of the utmost importance to show respect and courtesy to all staff at all times.
• Clean all debris, materials, and bring all finishes back to existing conditions in the area they were working in prior to moving to the next area.
• No smoking, vaping or smokeless tobacco use onsite.
• Temporary facilities
• Work hours: 7:00 am - 4:00 pm
• View Specification 01 1200 - Contract Summary for more information.
o Maintain access to lower parking lot for staff & deliveries - phased installation o Contractors to provide temporary signage to direct traffic throughout construction o Contractor responsible for relocating mail box o Contractor responsible for protecting existing conditions
▪ Storefront & exterior masonry o Water requirements for grass & sod as required in SUDAS specifications o Erosion control measures throughout the project
• Utilities in the area - contractor responsible for identifying and relocating utilities (power) prior to work occurring
Meeting #1 - RFB Pre-Bid Project: 9511.00 DPS Post 13 Upper Parking Lot Replacement
State of Iowa - Department of Administrative Services Page 2 of 4 Printed On: May 13, 2026 07:01 AM CDT
RFB Overview
3.1 1 Bid Submission Open
Description
• Bids are due 6/4/2026 at 2:00 pm
• The Bid shall be submitted to the Issuing Officer through the IMPACS Electronic Procurement System.
o Link and information is in the project manual o Contractors will need to register prior to bidding o Bidders will need to register regardless of whether it has already done business with the State of Iowa.
o Bidders should complete the registration process and ensure the ability to log in as soon as possible to ensure Bids can be submitted on the due date.
o Please make sure the electronic documents submitted contain any required signatures. Digital signatures will be accepted.
• Bid Opening will be held via conference call on 6/4/2026 at 3:00 pm
• Contractor shall reference section 00 0116 for the bid submittal checklist o Bid Proposal Information o Non Discrimination Clause Information o Contractor Targeted Small Business Enterprise Pre-Bid Contract Information o Bid Security – 5% of total Bid amount
• Apparent low bidder will be required to submit subcontractor/supplier list 48hrs after the bid opening
3.2 1 Bid Schedule Open
Description
• Questions/Substitutions Due in Writing to Construction.Procurement@iowa.gov: Friday 5/22 at 2:00 pm
• Addendum Issued: Tuesday 5/26/2026
• Bids Due: 6/4/2026 at 2:00 pm
• Tentative NOI Issued: 6/5/2026
Official Documented Meeting Minutes
• Email for Constrution Procurement has changed to:
o construction.procurement@das.iowa.gov
3.3 1 Administrative Details Open
Description
• Contractors will sign a modified ConsensusDocs 802. Example in the project manual.
• Project-specific Certificate of Insurance must be provided prior to contract execution. Follow example in the project manual and limits in the 802.
• Project-specific P&P bonds must be provided prior to contract execution.
• Successful contractor must turn in their list of subcontractors and suppliers within 48 hours of the bid.
• DAS will provide tax exempt certificates upon request.
• Procore will be used for all project management, at no cost to the trade contractor.
State of Iowa - Department of Administrative Services Page 3 of 4 Printed On: May 13, 2026 07:01 AM CDT mailto:Construction.Procurement@iowa.gov:
mailto:construction.procurement@das.iowa.gov o Submittals, Invoicing, RFIs, ASIs, PRs, RFQs o Contracts, Change Orders and Certificates of Substantial and Final Completion will also use Docusign
• Contractor Schedule of Values shall be broken out as specified in the project manual.
o SOV must contain a closeout line item for at least 1% of the total contract value.
o This line item can only be invoiced once the certificate of final completion has been signed by all parties.
3.4 1 Pre-Bid Site Visits Open
Description Contact Aaron with McGough to coordinate any additional visits
Questions
4.1 1 Questions Open
Description Submit all questions in writing to construction.procurement@iowa.gov.
Official Documented Meeting Minutes
• July fiscal year ends. Any invoices for June would need paid prior to 6/30/26
• Contractor is responsible for right of way permit from the City of Mount Pleasant
These meeting minutes are believed to be an accurate reflection of those items discussed and the conclusions that were reached during the referenced meeting.
Please contact State of Iowa - Department of Administrative Services if there are any discrepancies or questions with the content of these minutes.
State of Iowa - Department of Administrative Services Page 4 of 4 Printed On: May 13, 2026 07:01 AM CDT
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