RFB936100-01 - Addendum 1.pdf
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- Attached to
- DOC MPCF Building 20 (MWU) Elevator Replacement
- Solicitation number
- RFB936100-01
- Issued by
- Henry County, Iowa
About this file
The document is an Addendum #1 for the Request for Bids (RFB) for the DOC MPCF Building 20 (MWU) Elevator Replacement project issued by the State of Iowa - Department of Administrative Services. The project involves the replacement of elevator "A" at the Mount Pleasant Correctional Facility located at 1200 E. Washington St. Mount Pleasant, Iowa 52641. The base bid is for the elevator replacement with no alternates. The project schedule includes an anticipated Notice of Intent to Award on 06/28/2024, a commencement date of 07/30/2024, and a substantial completion date of 04/30/2025. The RFB requires on-site supervision by the Prime Contractor at all times, daily logs, and construction progress meetings.
Bids are due on 06/28/2024 at 2:00 PM and will be opened via conference call at 3:00 PM the same day. Contractors must submit bids through the IMPACS Electronic Procurement System and will need to register regardless of prior business with the State. The apparent low bidder will be required to submit a subcontractor/supplier list within 48 hours of the bid opening. The contract will utilize a modified ConsensusDocs 802 agreement, and the successful contractor must provide project-specific insurance and bonds prior to contract execution.
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ADDENDUM #1
Project Name:
DOC MPCF Building 20 (MWU) Elevator Replacement
DAS#9361.00
RFB9936100-01
Addendum #1 Dated: June 14, 2024
This Addendum forms a part of the Request For Bids documents. This Addendum supersedes and supplements all portions of the original Request For Bids with which it conflicts.
ACKNOWLEDGE RECEIPT OF THIS ADDENDUM IN THE REQUEST FOR PROPOSAL. FAILURE TO
DO SO MAY SUBJECT TO DISQUALIFICATION.
1. Questions:
a. None
2. Drawings:
a. Replace all drawing sheets with attached.
3. Attachments:
a. RFB Pre-Proposal meeting sign in sheet.
b. Meeting minutes.
c. Revised set of drawings.
END OF ADDENDUM
State of Iowa - Department of Administrative Services 109 SE 13th St.
Des Moines, Iowa 50319 P: (515) 281-7260
Project: 9361.00 DOC MPCF Building 20 (MWU) Elevator Replacement 1200 E. Washington St.
Mount Pleasant, Iowa 52641 P: 319-385-9511
RFB Pre-Bid Minutes: Meeting #1
Meeting Date Jun 13, 2024 Meeting Time 11:00 AM - Central Time (US & Canada)
Meeting Location
Overview Meeting to allow prospective bidders to visit the site, when possible, and learn more about the project.
Notes
Attachments
Scheduled Attendees
Name Company Phone Number Email Attendance
Jeremy Howk Mount Pleasant Correctional Facility
P: (319) 385-9511 jeremy.howk@iowa.gov Present
Tony Kempker Mount Pleasant Correctional Facility
P: (319) 385-9511 ext.
anthony.kempker@iowa.gov Present
Kristi Perry Mount Pleasant Correctional Facility
P: (319) 385-9511 kristi.perry@iowa.gov Absent
David Smith Mount Pleasant Correctional Facility
P: (319) 385-9511 david.smith3@iowa.gov Absent
Jason McLendon Samuels Group, Inc. jmclendon@samuelsgroup.net Present
Brandon Adams State of Iowa - Department of Administrative Services brandon.adams@iowa.gov Present
Introduction
No. Mtg Origin Title Assignment Due Date Priority Status
1.1 1 Introductions Open
Description Attendees
Project Overview
No. Mtg Origin Title Assignment Due Date Priority Status
2.1 1 Project Description Open
Description Building 20 Elevator Replacement
• Base Bid - Elevator Replacement
• No Alternates
• Unit prices -
State of Iowa - Department of Administrative Services Page 1 of 4 Printed On: Jun 13, 2024 04:16 PM CDT o Hourly rate for personnel to operate and lockout, when necessary, the elevator cab to allow work to be performed in the elevator pit, car top, and hoist way by other trades. If multiple personnel are required for this operation, the unit cost shall reflect the total sum of the cost per hour.
o Add or remove penetrations/patching in shaft. Size is based on 12”x12” square
No. Mtg Origin Title Assignment Due Date Priority Status
2.2 1 Project Schedule Open
Description
• Anticipated Notice of Intent to Award – 06/28/2024
• Anticipated Date of Commencement – 07/30/2024
• Substantial Completion by – 04/30/2025
State Holidays: New Year's Day, Martin Luther King Day, Memorial Day, 4th of July, Labor Day, Veterans Day, Thanksgiving and day after Thanksgiving, Christmas Day
2.3 1 Site Rules Open
Description
• Onsite supervision by Prime Contractor is required at all times when work by that contractor or their subcontractors/suppliers is taking place.
• Contractors shall provide daily logs for each day they are on site.
• Construction progress meeting will be established once construction starts.
• It is of the utmost importance to show respect and courtesy to all staff at all times.
• Clean all debris, materials, and bring all finishes back to existing conditions in the area they were working in prior to moving to the next area.
• No smoking, vaping or smokeless tobacco use onsite.
Site Specific Rules
• Temporary facilities
• Demolished equipment
• Tool control
• Cell phones
• Background checks
• Work hours
• View Specification 01 1200 - Contract Summary for more information.
RFB Overview
3.1 1 Bid Submission Open
Description
• Bids are due Friday June 28, 2024 at 2:00 pm
• The Bid shall be submitted to the Issuing Officer through the IMPACS Electronic Procurement System.
o Link and information is in the project manual o Contractors will need to register prior to bidding
Meeting #1 - RFB Pre-Bid Project: 9361.00 DOC MPCF Building 20 (MWU) Elevator Replacement
State of Iowa - Department of Administrative Services Page 2 of 4 Printed On: Jun 13, 2024 04:16 PM CDT o Bidders will need to register regardless of whether it has already done business with the State of Iowa.
o Bidders should complete the registration process and ensure the ability to log in as soon as possible to ensure Bids can be submitted on the due date.
o Please make sure the electronic documents submitted contain any required signatures. Digital signatures will be accepted.
• Bid Opening will be held via conference call on Friday June 28, 2024 at 3:00 pm
• Contractor shall reference section 00 0116 for the bid submittal checklist o Bid Proposal Information o Non Discrimination Clause Information o Contractor Targeted Small Business Enterprise Pre-Bid Contract Information o Bid Security – 5% of total Bid amount
• Apparent low bidder will be required to submit subcontractor/supplier list 48hrs after the bid opening
3.2 1 Bid Schedule Open
Description
• Questions/Substitutions Due in Writing to Construction.Procurement@iowa.gov:
• Addendum Issued: June 20, 2024
• Bids Due: June 28, 2024 at 2:00 pm
• Tentative NOI Issued: 6/28/2024
3.3 1 Administrative Details Open
Description
• Contractors will sign a modified ConsensusDocs 802. Example in the project manual.
• Project-specific Certificate of Insurance must be provided prior to contract execution. Follow example in the project manual and limits in the 802.
• Project-specific P&P bonds must be provided prior to contract execution.
• Successful contractor must turn in their list of subcontractors and suppliers within 48 hours of the bid.
• DAS will provide tax exempt certificates upon request.
• Procore will be used for all project management, at no cost to the trade contractor.
o Submittals, Invoicing, RFIs, ASIs, PRs, RFQs o Contracts, Change Orders and Certificates of Substantial and Final Completion will also use Docusign
• Contractor Schedule of Values shall be broken out as specified in the project manual.
o SOV must contain a closeout line item for at least 1% of the total contract value.
o This line item can only be invoiced once the certificate of final completion has been signed by all parties.
3.4 1 Pre-Bid Site Visits Open
Description June 13, 2024 at 11 pm.
Questions
State of Iowa - Department of Administrative Services Page 3 of 4 Printed On: Jun 13, 2024 04:16 PM CDT
4.1 1 Questions Open
Description Submit all questions in writing to construction.procurement@iowa.gov.
These meeting minutes are believed to be an accurate reflection of those items discussed and the conclusions that were reached during the referenced meeting.
Please contact State of Iowa - Department of Administrative Services if there are any discrepancies or questions with the content of these minutes.
State of Iowa - Department of Administrative Services Page 4 of 4 Printed On: Jun 13, 2024 04:16 PM CDT
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