PROJECT MANUAL

PROJECT NAME:

WRC Decentralization Phase 4 & Fire Alarm Phase 3 Bid Issuance #1

PROJECT ADDRESS:

1251 334th Street Woodward, Iowa 50276

PROJECT DATE: March 14, 2025

OWNER:

Iowa Department of Administrative Services 109 Southeast 13th Street Des Moines, Iowa 50319

OWNER PROJECT NUMBER: 9279.40

OWNER REQUEST FOR BID NUMBER: RFB 927940-01

CONSTRUCTION MANAGER:

Story Construction 2810 Wakefield Circle Ames, Iowa 50010

CONSTRUCTION MANAGER PROJECT NUMBER: 24501

ARCHITECT:

Shive-Hattery 4125 Westown Parkway Suite 100 West Des Moines, Iowa, 50266

ARCHITECT PROJECT NUMBER: 2240007040

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WRC Birches, Powerhouse, Elmcrest, & Med Center Decentralization P4 & Fire Alarm P3 IDAS Project # 9279.40 SH Project # 2240007040

Issued for Construction 03-14-2025

Certifications Page 00 0105 - 1

SECTION 00 0105

CERTIFICATIONS PAGE

STATE OF IOWA

I hereby certify that the portion of this technical submission described below was prepared by me or under my direct supervision and responsible charge. I am a duly Licensed Architect under the laws of the State of Iowa.

Printed or typed name: Cameron L. Manley

Signature Date License Expires: 6-30-2025 Pages, Sheets, or Divisions covered by this Seal:

Divisions 02, 03, 04, 05, 06, 07, 08, and 09

I hereby certify that this engineering document was prepared by me or under my direct personal supervision and that I am a duly licensed Professional Engineer under the laws of the State of Iowa.

Signature Date Printed or typed name: John Baumhover License Number: 25737 My license renewal date is: 12-31-2026 Pages, Sheets, or Divisions covered by this Seal:

Divisions 21, 22, and 23

I hereby certify that this engineering document was prepared by me or under my direct personal supervision and that I am a duly licensed Professional Engineer under the laws of the State of Iowa.

Signature Date Printed or typed name: Kevin J. Bruxvoort License Number: 19927 My license renewal date is: 12-31-2025 Pages, Sheets, or Divisions covered by this Seal:

Divisions 26, 27, and 28

03/20/2025

03/20/2025

03/20/2025

WRC Birches, Powerhouse, Elmcrest, & Med Center Decentralization P4 & Fire Alarm P3 IDAS Project # 9279.40 SH Project # 2240007040

Certifications Page 00 0105 - 2

Issued for Construction 03-14-2025

END OF SECTION

PROJECT 9279.40 TABLE OF CONTENTS 00 0110 - 1

SECTION 00 0110

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

1.01 DIVISION 00 PROCUREMENT AND CONTRACTING REQUIREMENTS

A. 00 0101 Project Title Page B. 00 0107 Seals Page C. 00 0110 Table of Contents D. 00 0115 List of Drawing Sheets E. 00 0116 Bid Submittal Checklist F. 00 1113 Notice to Bidders G. 00 2113 Instructions to Bidders H. 00 2113.01 IMPACS Electronic Procurement System Instructions I. 00 2113.02 Sample Contractor Certificate of Insurance J. 00 3113 Preliminary Schedule K. 00 3126 Existing Hazardous Material Information L. 00 3143 Permit Application M. 00 4116 Bid Form N. 00 4116.01 Non Discrimination Clause Information O. 00 4116.02 Targeted Small Business Information P. 00 4313 Bid Security Forms Q. 00 5200 Agreement Form R. 00 6000 Payment Bond and Performance Bond Forms

SPECIFICATIONS

1.02 DIVISION 01 GENERAL REQUIREMENTS

A. 01 1200 Contract Summary B. 01 2500 Substitution Procedures (Form Provided by Architect) C. 01 2600 Contract Modification Procedures D. 01 2900 Payment Procedures E. 01 3100 Project Management and Coordination F. 01 3100.01 Web Based Construction Management G. 01 3200 Construction Progress Documentation H. 01 3300 Submittal Procedures I. 01 4000 Quality Requirements J. 01 5000 Temporary Facilities and Controls K. 01 6000 Product Requirements L. 01 7300 Execution M. 01 7700 Closeout Procedures N. 01 9000 Atlas Asbestos Abatement Specification

1.01 Division 02 EXISTING CONDITIONS

A. 02 41 00 Demolition

1.02 Division 03 CONCRETE

A. 03 30 30 Cast-In-Place Concrete

1.03 Division 04 MASONRY

A. 04 20 00 Unit Masonry

1.04 Division 5 METALS

A. 05 75 00 Metal Convector Cabinet Covers

1.05 Division 6 WOODS, PLASTICS, AND COMPOSITES

A. 06 10 00 Rough Carpentry

1.06 Division 7 THERMAL AND MOISTURE PROTECTION

A. 07 42 43 Metal Window Panels B. 07 81 00 Applied Fire Protection C. 07 84 00 Fire Stopping D. 07 90 00 Joint Sealants

1.07 Division 8 OPENINGS

A. 08 11 13 Hollow Metal Doors and Frames B. 08 71 00 Door Hardware

1.08 Division 9 FINISHES

A. 09 21 16 Gypsum Board Assemblies B. 09 91 23 Interior Painting

1.09 Division 21 Fire Suppression

A. 21 11 00 Facility Fire-Suppression Water-Service Piping B. 21 13 00 Fire-Suppression Sprinkler Systems

1.010 Division 22 PLUMBING

A. 22 05 00 Common Work Results for Plumbing B. 22 05 19 Meters and Gauges for Plumbing Piping C. 22 05 23 General Duty Valves for Plumbing Piping D. 22 05 29 Hangers and Supports for Plumbing Piping and Equipment E. 22 05 48 Vibration and Seismic Controls for Plumbing Piping and Equipment F. 22 05 53 Identification for Plumbing Piping and Equipment G. 22 07 00 Plumbing Insulation H. 22 11 16 Domestic Water Piping I. 22 11 19 Domestic Water Piping Specialties J. 22 13 16 Sanitary Waste and Vent Piping K. 22 13 19 Sanitary Waste Piping Specialties

1.011 Division 23 HVAC

A. 23 05 00 Common Work Results for HVAC B. 23 05 13 Common Motor Requirements for HVAC Equipment C. 23 05 19 Meters and Gauges for HAVC Piping D. 23 05 23 General Duty Valves for HVAC Piping E. 23 05 29 Hangers and Supports for HVAC Piping and Equipment F. 23 05 48 Vibration and Seismic Controls for Plumbing, HVAC Piping and Equipment G. 23 05 53 Identification for HVAC Piping and Equipment H. 23 05 93 Testing, Adjusting, and Balancing for HVAC I. 23 07 00 HVAC Insulation J. 23 08 00 Mechanical Commissioning Requirements K. 23 09 23 Direct Digital Control System for HVAC L. 23 11 23 Facility Natural Gas Piping M. 23 21 13 Hydronic Piping N. 23 21 23 Hydronic Pumps O. 23 23 00 Refrigerant Piping P. 23 25 00 HVAC Water Treatment Q. 23 31 13 Metal Ducts R. 23 33 00 Air Duct Accessories S. 23 37 00 Wall Louvers T. 23 52 16 Fire-Tube Condensing Hot Water Boilers U. 23 64 23 Scroll Water Chillers V. 23 64 26 Rotary-Screw Water Chillers W. 23 82 33 Convectors and Finned Tube Radiation X. 23 82 39 Unit Heaters Y. 23 82 40 Electric Unit Heaters

1.012 Division 26 ELECTRICAL

A. 26 05 00 Common Work Results for Electrical B. 26 05 05 Selective Demolition for Electrical C. 26 05 13 Medium Voltage Cables D. 26 05 19 Low Voltage Electrical Power Conductors and Cables E. 26 05 26 Grounding and Bonding for Electrical Systems F. 26 05 29 Hangers and Supports for Electrical Systems G. 26 05 33.13 Conduit for Electrical Systems H. 26 05 33.16 Boxes for Electrical Systems I. 26 05 53 Identification for Electrical Systems J. 26 09 23 Lighting Control Devices K. 26 12 00 Medium Voltage Transformers L. 26 24 16 Panelboards M. 26 27 26 Wiring Devices N. 26 28 13 Fuses O. 26 28 16.16 Enclosed Switches P. 26 29 23 Variable Frequency Motor Controllers Q. 26 51 00 Interior Lighting

1.013 Division 27 COMMUNICATIONS

A. 27 13 00 Communications Backbone Cabling

1.014 Division 28 ELECTRONIC SAFETY AND SECURITY

A. 28 05 13 Conductors and Cables for Electronic Safety and Security B. 28 05 28 Pathways for Electronic Safety and Security C. 28 31 11 Digital, Addressable Fire Alarm System

PROJECT 9279.40 LIST OF DRAWING SHEETS 00 0115 - 1

SECTION 00 0115

LIST OF DRAWING SHEETS

DRAWINGS

1.01 SHEET TITLE

A. 00-G000 Cover Sheet B. 00-G001 Campus Map C. 00-CD02 Existing Conditions and Demolition Plan D. 00-CD03 Existing Conditions and Demolition Plan E. 00-C001 General Notes F. 00-C102 Site Plan G. 00-C103 Site Plan H. 00-C501 Construction Details I. 00-C202 Grading Plan J. 00-C203 Grading Plan K. 00-A001 Architectural General Information L. 00-M000 General Mechanical and Plumbing Symbols & Notes M. 00-E000 Electrical General Information N. 00-E010 Electrical Site Plan Linden Court O. 00-E012 Electrical Riser Diagram P. 10-AD00 Basement Demolition and Floor Plan Q. 10-MD01 Basement Mechanical Piping Demolition Plan R. 10-M100 Basement Mechanical Piping Plan S. 10-M500 Mechanical Controls T. 10-M600 Mechanical Schedules and Details U. 10-E100 Basement Level Chiller Upgrades V. 12-AD00 Basement Demolition and Floor Plan W. 12-MD01 Basement Mechanical Piping Demolition Plan X. 12-M100 Basement Mechanical Piping Plan Y. 12-M500 Mechanical Controls Z. 12-M600 Mechanical Schedules and Details AA. 12-E100 Basement Level Chiller Upgrades BB. 15-G002 Electrical General Information CC. 15-MD101 Mechanical Demolition Plans DD. 15-M100 Mechanical Plans EE. 15-M600 Mechanical Schedules and Details FF. 15-ED201 First Floor and Mezzanine Level Power Demolition Plans GG. 15-E201 First Floor and Mezzanine Level Power Plan HH. 15-E600 Electrical Schedules II. 16-AD01 Basement, First, and Second Floor Demolition Plans JJ. 16-A100 Basement Floor Plan KK. 16-A101 First Floor Plan LL. 16-A102 Second Floor and Third Floor Plan MM. 16-A110 Basement and First Floor Reflected Ceiling Plans NN. 16-A111 Second and Third Floor Reflected Ceiling Plans OO. 16-MD100 Basement Mechanical Piping Demolition Plan PP. 16-MD101 First Floor Mechanical Piping Demolition Plan QQ. 16-MD102 Second and Third Floor Mechanical Piping Demolition Plan RR. 16-M100 Basement Mechanical Piping Plan SS. 16-M101 First Floor Mechanical Piping Plan TT. 16-M102 Second and Third Floor Mechanical Piping Plan

PROJECT 9279.40 LIST OF DRAWING SHEETS 00 0115 - 1

UU. 16-M300 Basement Mechanical Thermostat Plan VV. 16-M301 First Floor Mechanical Thermostat Plan WW. 16-M302 Second and Third Floor Mechanical Thermostat Plan XX. 16-M400 Enlarged Mechanical Plans and Schematics YY. 16-M500 Mechanical Details ZZ. 16-M501 Mechanical Controls AAA. 16-M600 Mechanical Schedules BBB. 16-ED100 Basement Electrical Systems Demolition Plan CCC. 16-ED101 First Floor Electrical Systems Demolition Plan DDD. 16-ED102 Second and Third Floor Electrical Systems Demolition Plan EEE. 16-E100 Basement Electrical Systems Plan FFF. 16-E101 First Floor Electrical Systems Plan GGG. 16-E102 Second and Third Floor Electrical Systems Plan HHH. 16-E400 Electrical Schedules III. 18-MD100 Basement Mechanical Piping Demolition Plan JJJ. 18-MD101 First Floor Mechanical Piping Demolition Plan KKK. 18-M100 Basement Mechanical Piping Plan LLL. 18-M101 First Floor Mechanical Piping Plan MMM.18-M102 Second Floor Mechanical Piping Plan NNN. 18-M600 Mechanical Schedules OOO. 18-ED100 Basement Electrical Systems Demolition Plan PPP. 18-ED101 First Floor Electrical Systems Demolition Plan QQQ. 18-ED102 Second and Third Floor Electrical Systems Demolition Plan RRR. 18-E100 Basement Electrical Systems Plan SSS. 18-E101 First Floor Electrical Systems Plan TTT. 18-E102 Second and Third Floor Electrical Systems Plan UUU. 18-E400 Electrical Schedules

PROJECT 9279.40 BID SUBMITTAL CHECKLIST 00 0116 - 1

SECTION 00 0116

BID SUBMITTAL CHECKLIST

PART 1 - GENERAL

1.01 BID SUBMITTAL CHECKLIST

A. The Bidder is responsible to see that the bid is submitted online at IMPACS Electronic Procurement System on or before the due date and time specified. Late bids shall not be accepted.

B. Bids shall be typewritten or in ink. All information requested shall accompany the bid. All blocks shall be completed. Errors shall be lined out and initialed.

C. The right is reserved to reject any or all bids. The State may waive minor deficiencies or informalities in the best interest of the State of Iowa.

D. A properly prepared and submitted bid document is the bi sibility.

E. Bids cannot be changed after the bid opening.

F. In all cases, no verbal communications by any party will override written communications from the issuing office.

G. The Bid Form shall be completed in full and signed and submitted by an officer of the bidder with authority to bind in a contract.

H. If Bid Bond is called for, it shall accompany the Bid submission.

I. If Non-discrimination Clause information is called for, it shall accompany the Bid submission J. If Targeted Small Business Pre-bid Contact information is called for, it shall accompany the Bid submission.

K. If Certificate of Site Visit form is called for, it shall accompany the Bid submission.

PART 2 - PRODUCTS NOT USED

PART 3 - EXECUTION NOT USED

PROJECT 9279.40 NOTICE TO BIDDERS 00 1113 - 1

SECTION 00 1113

NOTICE TO BIDDERS

RFB #927940-01

The Iowa Department of Administrative Services will be receiving bids for replacing the steam system with hot water in the Birches, Powerhouse, and Dispatch Garage buildings, installing new chilled water systems in the Medical Center and Elmcrest buildings and replacing the fire alarm system in the Birches and Powerhouse buildings at Woodward Resource Center 1251 334th Street, Woodward, Iowa 50276.

The Iowa Department of Administrative Services anticipates construction to begin on June 23, 2025 and end on May 29, 2026.

Bids must be received no later than 2:00 pm, Wednesday, May 14, 2025. Late bids will not be considered.

Bids shall be submitted on IMPACS Electronic Procurement System. The Bid shall be accompanied by a Bid Security as set forth in the Instructions to Bidders in the amount of 5% of the total bid amount. Each bid shall be accompanied by a bid bond, s check or a certified check drawn upon a solvent bank chartered under the laws of the United States of America.

Bid Opening The time and place of bid opening will be held at meet.google.com/jbt-gber-msw and teleconference number 518-672-1732 Pin: 411 639 512# at 3:00 pm on May 14, 2025.

The Iowa Department of Administrative Services reserves the right to reject any and all bids, and to waive irregularities and to accept a bid that is deemed in the best interest of the State of Iowa.

Bidders must comply with all affirmative action/equal employment opportunity provisions of the State of Iowa and the Federal Government.

This project is exempt from Iowa Sales Tax. Davis Bacon Wages will not apply to this project.

Questions must be submitted by 10:00 am, May 7, 2025, to the Issuing Officer.

Bidding documents may stipulate a specific product. Substitute product will be considered if a written request is received by 10:00 am, May 7, 2025, prior to bid opening. Substitution requests will be considered for all products per Section 01 2500 Substitution Procedures, even if the specification does not include a state l to, , less otherwise noted.

An optional Pre-Bid meeting will be held on Wednesday, April 30, 2025 at 10:00 am at Story Construction CP2.0 trailer at Woodward Resource Center at 1251 334th Street, Woodward, Iowa 50276. This meeting is not mandatory but is highly recommended.

Bidding Documents, including drawing sheets bearing the project name WRC Decentralization Phase 4 & Fire Alarm Phase 3 Bid Issuance #1, Dated 03/14/2025 and the Project Manual prepared by Shive-Hattery dated 03/14/2025, may be obtained from Rapids Reproductions by visiting www.rapidsrepro.com or by calling (515) 251-3222 on Monday through Friday 8:00 am to 5:00 pm.

For further information regarding this project contact:

Michael Bradbury Issuing Officer Phone: (515) 823-9327 E-Mail: construction.procurement@iowa.gov

PROJECT 9279.40 INSTRUCTIONS TO BIDDERS 00 2113 - 1

SECTION 00 2113

INSTRUCTIONS TO BIDDERS

RFB #927940-01

PART 1 - GENERAL

1.01 SECTION INCLUDES

A. Project Description B. Owner C. State Agency Representatives and Contacts D. Proposal Form and Submissions E. Taxes F. Alternate Bids G. Drawings H. Bid Security I. Due Date and Time for Receipt of Bids J. Commencement and Completion Date K. Site Visit L. Pre-bid Meeting M. Questions N. Addenda and Interpretations of the Contract Documents O. Substitutions P. Obligation of Bidder Q. Public Records and Requests for Confidential Treatment R. Withdrawal of Bid S. Bid Closing T. Basis of Bids U. Informalities/Rejection of Bids V. Consideration of Bids W. Preference X. Qualifications Y. Insurance Z. Form of Agreement between Owner and Contractor AA. Execution of Contract BB. Laws and Regulations CC.Contract Documents and Order of Precedence DD.Conditions of the Work EE. Subcontracts FF. Project Manual/Drawings

1.02 PROJECT DESCRIPTION

A. Project Description: Replacing the steam system with hot water in the Birches, Powerhouse, and Dispatch Garage buildings, installing new chilled water systems in the Medical Center and Elmcrest buildings and replacing the fire alarm system in the Birches and Powerhouse buildings at Woodward Resource Center 1251 334th Street, Woodward, Iowa 50276.

1.03 OWNER

A. State of Iowa, Department of Administrative Services, 109 SE 13th St, Des Moines, IA 50319

1.04 STATE AGENCY REPRESENTATIVES AND CONTACTS

PROJECT 9279.40 INSTRUCTIONS TO BIDDERS 00 2113 - 2

A. PURCHASING AGENT: Michael Bradbury Issuing Officer, State of Iowa, Department of Administrative Services, Hoover State Office Building, 3rd floor, 1305 East Walnut Street, Des Moines, IA 50319-0105, Phone: 515-823-9327; email: construction.procurement@iowa.gov

B. OWNER REPRESENTATIVE: Jennifer Kleene, State of Iowa, Department of Administrative Services, 109 SE 13th Street, Des Moines, IA 50319, Phone: 515-822-8197; email:

jennifer.kleene@iowa.gov

C. ON-SITE COORDINATOR: Rodney Carr, Plant Operations Manager, 1251 334th Street, Woodward, Iowa 50276, Phone: 515-314-6643; email: Rodney.carr@hhs.iowa.gov

D. CONSTRUCTION MANAGER CONTACT: Darren Milliken, Story Construction, 2810 Wakefield Circle, Ames, Iowa 50226, Phone: 515-291-5358; email: darren.milliken@storycon.com

E. DESIGN PROFESSIONAL CONTACT: Chris Bauer, Shive-Hattery Inc., 4125 Westown Parkway Suite 100, West Des Moines, Iowa 50266, Phone: 515-669-0695; email: cbauer@shive-hattery.com

F. COMMISSIONING AGENT CONTACT: Andrew Bennett, SystemWorks, 409 Fifth Street, West Des Moines, Iowa 50265, Phone: 515-975-8251; email: andrew.bennett@systemworksllc.com

PART 2 - PRODUCTS NOT USED

PART 3 - EXECUTION

3.01 PROPOSAL FORM AND SUBMISSION

A. A properly prepared and submitted bid is the bidde ility. Bids are to be made in accordance with these Instructions to Bidders and items included on the Bid submission. Failure to comply may be cause for rejection.

B. The Bid is to consist of the required Bid information, together with the other information specified below to be submitted with the Bid, in which copies are included with these Bidding Documents.

1. The total bid package submitted is required to include the following:

a. An online submission including:

1) Required Bid Form (To be uploaded online)

2) Required Non-discrimination Clause Information

3) Required Targeted Small Business Pre-bid Contact Information

4) Bid Security (documentation provided by Bidder) (To be uploaded online) (Required)

5) Certification of Site Visit (To be uploaded online if Pre-Bid is Mandatory)

C. Include the amount for performing all work described in the drawings and specifications for Base Bid and for each Alternate Bid requested.

D. Acknowledge receipt of all Addenda issued, where so indicated on the Bid Form E. All required information to be submitted, by an officer of the company having authority to bind the company in a contract.

F. Commencement of the work of the contract shall begin with the Co executed contract (signed by both parties).

G. The Owner reserves the right to award a contract for Base Bid only, or for Base Bid in combination with any, or all, identified Alternate Bids. The Owner reserves the right to award a contract for individual Bid Packages, or any combination of Bid Packages. Each Bidder must comply with all of the General Requirements of the project and any requirements of the Project manual that apply to their scope of work.

H. The company's Federal I.D. Number and the Iowa Contractors Registration Number shall be included in the Bid Form.

I. Unless indicated otherwise, the Bid shall be for a single responsibility contract for all work as indicated on the Drawings and specified in the Project Manual, and shall be a lump sum amount.

PROJECT 9279.40 INSTRUCTIONS TO BIDDERS 00 2113 - 3

If no change in the Base Bid amount is required with respect to consideration of a particular Alternate Bid, Ch k for that Alternate Bid.

J. Where so requested, provide Unit Prices for the designated types of work and in the units specified, in which the Unit Prices would be used as adjustments to the quantities described in the instructions as the basis for the Base Bid and any Alternate Bid work. A Unit Price would be applicable in the event the Owner should request additional work of that type beyond the extent and quantity that has been established as the scope of the work by graphic delineation and notations on the Drawings, or by otherwise stipulating in the Bidding Documents a numerical quantit in determining the lump sum bid amount for the Base Bid and any requested Alternate Bid containing such work. The Unit Prices shall also be used to adjust the Contract Amount for actual quantities of work involved when the work subject to Unit Price adjustment differs by being less in quantity than that contemplated by the original scope of work for the respective Base Bid or Alternate Bid.

K. Completed State of Iowa Nondiscrimination Clause information and Subcontractor Targeted Small Business Enterprise Pre-Bid Contact Information, included in these Bidding Documents, are to accompany the Bid submission. Bidders shall comply with all affirmative action/equal opportunity provisions of State and Federal laws. The Owner seeks to provide opportunities for Targeted Small Businesses in accordance with the provisions of Chapter 73 of the Code of Iowa.

L. All Bid information is to be submitted online. Any required Bid Security shall be provided, in the form and amount specified elsewhere in these Instructions to Bidders, at the time of submission of the Bid. When a site visit is mandatory as specified elsewhere in these Instructions to Bidders, and a Certificate of Site Visit is required to be submitted with the Bid as evidence of such visit having occurred for purposes of observing the conditions of the site and the work proposed therein, the Certificate shall be uploaded with the bid submission.

3.02 TAXES

A. In accordance with Section 423 of the Code of Iowa and 701-19 of the Iowa Administrative Rules, Iowa Construction Sales Tax Exemption Certificates for this project will be issued. Do not include Iowa sales tax or use tax, or any local option sales tax, on construction materials in determining your bid prices. The successful Contractor will be required to notify the Department of Administrative Services project manager of all Subcontractors within forty-eight (48) hours after the published date and time by which bids must be submitted. Information on the Contractor and each Subcontractor shall include the firms' name, address, contact person, federal tax identification number, and the Iowa contractor registration number. For the Contractor and each Subcontractor, designate the type of trade or category of work that is to be provided on the project. The Construction Manager for the Department of Administrative Services must be informed when any Subcontractor is added to the project. Following receipt of the information, the Construction Manager for the Department of Administrative Services will arrange to have an authorization letter and certificate (please see sample, included in the Project Manual) issued on behalf of the Contractor and each Subcontractor and will forward the documents to the Contractor for distribution and use by each in purchasing construction materials for this project. Certificates issued for this project shall be used for tax-exempt purchasing construction materials for this project only.

3.03 ALTERNATE BIDS

A. Bidders are to bid all Alternates requested on the Bid Form. Alternates quoted will be reviewed and accepted or rejected at the option of the Department of Administrative Services. Accepted Alternates will be identified in the Owner-Contractor agreement. Indicate the price for Alternates described, as shown on the Drawings and specified in the Project Manual, and identify in the correct location on the Bid Form.

3.04 DRAWINGS AND PROJECT MANUAL

PROJECT 9279.40 INSTRUCTIONS TO BIDDERS 00 2113 - 4

A. Drawings and Project Manual are specified in the Notice to Bidders or any extension thereof made by Addendum.

3.05 BID SECURITY

A. Each Bid shall be accompanied by Bid Security.

B. The Bid Security shall be in the form of a Bid Bond, Certified check, or Cashie amount not less than five percent (5%) of the maximum value of the Bid, including any additive Alternates. NOTE: Checks other than Certified checks and Cashier accepted. Bonds shall be issued by a bonding company licensed to transact business in the State of Iowa. The Attorney in Fact who signs the Bond shall file with the Bond a certified and effectively dated copy of their Power of Attorney. The Bid Security shall be made payable to the Iowa Department of Administrative Services, and shall accompany the Bid. If a Bid Bond is not used, copies of Certified checks or Cashie ed and hand delivered, in a sealed envelope, or mailed upon request. The Bid Security shall serve as a guarantee that a Bidder who is offered a contract will enter into an Agreement with the State of Iowa and will file an appro nce Bond, Payment Bond and the Insurance Certificates as evidence of the required Insurance prior to execution of the contract. Upon failure to comply, the Bid Security shall be forfeited as liquidated damages. The governmental entity shall retain the bid security furnished by the successful bidder until the approved contract form has been fully executed, a bond has been filed by the bidder guaranteeing the performance of the contract, and the contract and bond have been approved by the governmental entity. The provisions of chapter 573, where applicable, apply to contracts awarded under this chapter. The governmental entity shall promptly return the checks or bidder's bonds of unsuccessful bidders to the bidders once the Notice of Intent to Award is issued.

3.06 DUE DATE AND TIME FOR RECEIPT OF BIDS

A. Properly completed Bids shall be submitted online through IMPACS Electronic Procurement System, no later than the time and date specified in the Notice to Bidder or any extension thereof made by Addendum. Written, emailed, oral or telephonic Bids are invalid, and will not receive consideration. The Bidder shall assume full responsibility for the timely online submission of the Bid. Late bids will not be accepted.

3.07 COMMENCEMENT AND COMPLETION DATES

A. Commencement of the Work of the Contract shall be the day of receipt by the selected Contractor of the fully-executed contract. Final completion of the Work of the contract shall be acknowledged as a part s proposal.

3.08 SITE VISIT

A. A site visit by the prospective bidder is highly recommended at the time of the Pre-Bid Meeting of this project.

3.09 PRE-BID MEETING

A. Pre-Bid Meeting will be specified in the Notice to Bidders or any extension thereof made by Addendum.

3.010 QUESTIONS

A. Questions on this project may be raised and discussed at the time of the Pre-Bid Meeting or by submitting in writing to the issuing officer as specified in the Notice to Bidders or any extension thereof made by Addendum.

PROJECT 9279.40 INSTRUCTIONS TO BIDDERS 00 2113 - 5

3.011 ADDENDA AND INTERPRETATIONS OF THE CONTRACT DOCUMENTS

A. Any person contemplating submitting a proposal for the proposed Contract, who is in doubt as to the true meaning of any part of the Bidding Documents, shall submit a written request for an interpretation thereof. The person submitting a request will be responsible for its prompt delivery.

Every request for such interpretation should reference the Bid Number specified in the Bidding Documents, and shall be made in writing (email preferred). Questions shall be submitted to the previously identified Purchasing Agent for the Department of Administrative Services. To be given consideration, requests shall be received as specified in the Notice to Bidders or any extension thereof made by Addendum. Replies, which revise or correct the Bidding Documents, or provide necessary clarifications, will be issued in the form of a written Addendum to the Bidding Documents. Interpretations, corrections or changes of the Bidding Documents made in any other manner will not be binding, and Bidders shall not rely upon such interpretations, corrections, or changes. The Bidder is to include any resultant cost changes in the Bid Sum.

Addenda will be posted electronically at the respective bid site where the bid is initially posted.

Acknowledgment by the Bidder of each issued Addendum shall be noted in the location so indicated on the Bid. All Addenda issued shall become part of the Contract Documents.

3.012 SUBSTITUTIONS

A. Where the Bidding Documents stipulate a specific product be provided by naming one or more manufacturer and model, a substitute product will be considered when a written request is received as specified in the Notice to Bidders or any extension thereof made by Addendum prior to bid opening. Substitution requests will be considered for all products per Section 01 2500 Substitution Procedures, even if the specification does not include a statement such as r e l to, , less otherwise noted. Substitution requests shall be emailed to the Issuing Officer at the email address provided in Instructions to Bidders Section 1.04.

3.013 OBLIGATION OF BIDDER

A. It shall be the responsibility of each Bidder contemplating the submission of a Bid for the proposed Contract to fully acquaint himself/herself with conditions at the work site, project requirements, and to become acquainted thoroughly with the work, and all conditions that may be related to it. No considerations or revision in the contract price or scope of the project will be considered by the Owner for any item that could have been revealed by a thorough on-site inspection and examination.

B. By submission of a Bid, it shall be understood that the Bidder assures that he/she has reviewed and is thoroughly familiar with the project requirements, contract conditions and supplementary conditions, the drawings, specifications, addenda, and that the bidder is aware of the conditions existing at the site that may relate to the work of this project. Failure of any Bidder to examine any form, document, or other instrument shall in no way relieve the Bidder from any obligation in respect to his/her Bid.

3.014 PUBLIC RECORDS AND REQUESTS FOR CONFIDENTIAL TREATMENT

A. The A s release of public records is governed by Iowa Code chapter 22. Contractors are encouraged to familiarize themselves with Chapter 22 before submitting a Proposal. The Agency will copy and produce public records upon request as required to comply with Chapter 22 and will treat all information submitted by a Contractor as non-confidential records unless Contractor requests specific parts of the Proposal be treated as confidential at the time of the submission as set forth herein AND the information is confidential under Iowa or other applicable law.

B. A Contractor requesting confidential treatment of specific information must: (1) fully complete Form 22 (Available at https://das.iowa.gov/sites/default/files/procurement/pdf/Form%2022-ConfidentialityRequest- RFB.pdf s Proposal, (3) conspicuously mark the outside of its Proposal as containing confidential information, (4) mark e

PROJECT 9279.40 INSTRUCTIONS TO BIDDERS 00 2113 - 6

ach page upon which confidential information appears, an from which the confidential information has been excised.

C. Form 22 will not be considered fully complete unless, for each confidentiality request, the Contractor: (1) enumerates the specific grounds in Iowa Code chapter 22 or other applicable law that supports treatment of the material as confidential, (2) justifies why the material should be maintained in confidence, (3) explains why disclosure of the material would not be in the best interest of the public, and (4) sets forth the name, address, telephone, and e-mail for the person authorized by Contractor to respond to inquiries by the Agency concerning the confidential status of such material.

D. The Public Copy from which confidential information has been excised is in addition to the number of copies requested in Section 3 of this RFP. The confidential material must be excised in such a way as to allow the public to determine the general nature of the material removed and to retain as much of the Proposal as possible.

E. Failure to request information be treated as confidential as specified herein shall relieve Agency and State personnel from any responsibility for maintaining the information in confidence. Contractors may not request confidential treatment with respect to pricing information entiality that does not comply with this section or a contractor s request for confidentiality on information or material that cannot be held in confidence as set forth herein are grounds for rejecting n-responsive. Requests to maintain an entire Proposal as confidential will be rejected as non-responsive.

F. If Agency receives a request for information that Contractor has marked as confidential and if a judicial or administrative proceeding is initiated to compel the release of such material, Contractor shall, at its sole expense, appear in such action and defend its request for confidentiality. If Contractor fails to do so, Agency may release the information or material with or without providing advance notice to Contractor and with or without affording Contractor the opportunity to obtain an order restraining its release from a court possessing competent jurisdiction. Additionally, if Contractor fails to comply with th uest for confidentiality is unreasonable, or if Contractor rescinds its request for confidential treatment, Agency may release such information or material with or without providing advance notice to Contractor and with or without affording Contractor the opportunity to obtain an order restraining its release from a court possessing competent jurisdiction.

3.015 WITHDRAWAL OF BID

A. A Bid may be modified or withdrawn only before the time and date for receipt of Bids. Said request for modification or withdrawal of a bid must be completed online through IMPACS Electronic Procurement System. A Bid shall remain valid for consideration by the Owner for the following period(s) of time after the date specified for receipt of Bids, or until such time following that period that the apparent low bidder requests in writing that the Bid be withdrawn, after which the Bid may be withdrawn without forfeiture of any required Bid Security. The Bid shall be valid for not less than thirty (30) calendar days after the date Bids are specified to be due. With the approval of the Department of Administrative Services, a bid may be withdrawn after opening, but only if the bidder provides prompt written notification that adequately documents the commission of an honest error that may cause undue financial loss.

3.016 BID OPENING

A. All bids received on or before the due date and time specified in the Notice to Bidder or any extension thereof made by Addendum will be opened and the name of the Bidder and the amount of their Bid will be announced.

3.017 BASIS OF BIDS

A. The Bidder shall include all additional documents or appendices that are requested to be submitted concurrent with the Bid submission; failure to comply may be cause for rejection.

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B. In accordance with Iowa law, Section 8A.311: A bidder, to be considered for an award of a state construction contract, shall disclose to the state agency awarding the contract the names of all subcontractors and suppliers who will work on the project being bid, within forty-eight (48) hours after the published date and time by which bids must be submitted. A bidder shall not replace a subcontractor or supplier disclosed without the approval of the state agency awarding the contract.

1. A bidder, prior to an award or who is awarded a state construction contract, shall disclose all of the following, as applicable:

a. If a subcontractor or supplier disclosed (under the preceding) by a bidder is replaced, the reason for replacement and the name of the new subcontractor or supplier;

b. If the cost of work to be done by a subcontractor or supplier is changed or if the replacement of a subcontractor or supplier results in a change in the cost, the amount of the change in cost.

c. Any reduction in subcontractor or supplier price as a result of the change, if the change is approved by the Owner, shall be deducted from the Trade Contract via a deductive Change Order. Any such changes, if approved by the Owner, which result in an increase in the Trade Contract Price shall be borne by the Trade Contractor.

C. The Bidder is specifically advised that any person, firm or other party to whom it is proposed to award a subcontract under this contract must:

1. Be registered in the State of Iowa an s Registration number, and

2. Be acceptable to the Owner.

3.018 INFORMALITIES/ REJECTION OF BIDS

A. The Iowa Department of Administrative Services reserves the right to waive any irregularities or informalities and to enter into a Contract with a Bidder, or to reject any or all bids as it deems to be in the best interest of the State, without penalty.

3.019 CONSIDERATION OF BIDS

A. It is the intent of the Department of Administrative Services to award a Contract to the lowest responsible Bidder, provided the Bid has been submitted in accordance with the requirements of the Bidding Documents and is determined to be compliant with all Bidding Requirements, and does not exceed the funds available for construction.

B. Bidder is to bid on each Alternate Bid requested. Failure to do so may result in disqualification of the bid. The Department of Administrative Services reserves the right to accept any, or no, Alternate Bid. Alternate Bids may be considered in any order or combination, and the low successful Bidder will be determined on the basis of the sum of the Base Bid and the Alternate(s) accepted at the time of the Contract award.

C. In evaluating Bids, any proposal offered by a Bidder for an alternate design, or for materials other than those shown or specified for the Base Bid or for Alternate Bid construction under the proposed Construction Documents or called for by any issued Addenda to those Construction Documents, will not be considered in determining the low successful Bidder. However, the Department of Administrative Services reserves the right to consider any such Bidder-proposed s Alternate) alternate designs or materials with the low successful Bidder, after the low successful Bidder is determined in the manner described above (A and B).

D. Notice of Intent to Award the Bid(s) will be sent to all Respondents submitting a timely Bid and may be posted at the website shown on the RFB cover sheet. Negotiation and execution of the Contract(s) shall be completed no later than fifteen (15) days from the date of the Notice of Intent to Award or such other time as designated by Agency. If the successful Bidder fails to negotiate and deliver an executed Contract, including all required documents such as payment and performance bonds and insurance certificate, by that date, the Agency, in its sole discretion, may cancel the award and award the Contract to the remaining Bidder the Agency believes will provide the best value to the State.

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3.020 PREFERENCE

A. By virtue of statutory authority, a preference shall be given to Iowa domestic labor, products produced and provisions grown within the state of Iowa, in accordance with the provisions of Chapter 73, Code of Iowa and any amendments thereto.

B. Enforcement of reciprocal resident bidder preference and resident labor force preference codified at Iowa Code Section 73A.21.

1. NOTICE: Failure on the part of the bidder to carefully read the following paragraphs and to provide the information requested below may make the bidder's bid materially nonresponsive and therefore ineligible for contract award. Violations of Iowa Code Section 73A.2l may, among other things, result in civil penalties assessed by the Commissioner of the Division of Labor of Iowa Workforce Development. The bidder should seek out the advice of an attorney if he or she has questions about Iowa Code Section 73A.21. As a part of the competitive procurement of contracts for Public Improvements that must be awarded to the low bidder (if the bid is responsive and the bidder is deemed responsible), Public Bodies shall allow a preference to Resident Bidders if a Nonresident Bidder places a bid for the contract for the Public Improvement and that Nonresident Bidder's state or foreign country gives resident bidders of that state or foreign country a preference (including a labor force preference or any type of preferential treatment). The preference allowed, or reciprocally applied, shall be equal to the preference given or required by the state or foreign country in which the Nonresident Bidder is a resident bidder.

"Public Body" means the State of Iowa (and its agencies) and any of its political subdivisions, including school districts, public utilities, and the state board of regents.

"Public Improvement" means a building or other construction work to be paid for in whole or in part by the use of funds of the State of Iowa, its agencies, and any of its political subdivisions and includes road construction, reconstruction, and maintenance projects.

"Resident Bidder" means a person or entity authorized to transact business in of the State of Iowa and having a place of business for transacting business within the State of Iowa at which it is conducting and has conducted business for at least three years prior to the date of the first advertisement for the public improvement. Note, however, that if a nonresident bidder's state or foreign country has a more stringent definition of a resident bidder, the more stringent definition is applicable as to bidders from that state or foreign country.

"Nonresident Bidder" means a person or entity who does not meet the definition of a resident bidder.

C. Nonresident bidders shall be required to certify on the Bid submission, where so indicated, the state or foreign country in which the firm is a resident, and if that state or foreign country uses a percentage for in-state bidders and the amount of the preference.

D. If it is determined that this may cause denial of federal funds which would otherwise be available, or would otherwise be inconsistent with requirements of federal law, this section shall be suspended, but only to the extent necessary to prevent denial of the funds or to eliminate the inconsistency with federal requirements.

3.021 QUALIFICATIONS

A. In accordance with Iowa Code 26.9(2) and 26.16, no potential bidder shall be required to provide confidential or proprietary information or meet any class requirements as a precondition to submitting a responsive bid. However, as noted in Iowa Code 26.9(2), the lowest responsive bidder may be required to provide additional information to verify responsibility prior to and as a condition of obtaining final award of the contract. Any qualification requirements contained in any bid document indicates only preferred qualifications, not a precondition to bid, and the lowest respon s qualifications will be evaluated individually based on all information provided.

B. The Owner may make such investigations as he or she deems necessary to determine the ability of the awarded Bidder to perform the required work, and the awarded Bidder shall furnish to the Owner all such information and data for this purpose. The Owner reserves the right to rescind any awarded Bid if the evidence submitted by, or in investigation of, such Bidder fails to satisfy

PROJECT 9279.40 INSTRUCTIONS TO BIDDERS 00 2113 - 9

the Owner that the Bidder is properly qualified to carry-out the obligations of the Contract and to complete the Work contemplated therein.

C. Bidders shall be registered as a Construction Contractor with the Labor Commissioner, Iowa Workforce Development Department, as required by Chapter 91C of the Code of Iowa. Bid Iowa Contractor Registration Number shall be included in the location provided in the Bid Form.

D. Non-resident corporations submitting bids must be in compliance with Section 490.1501 of the Code of Iowa and legally authorized thereby to carry-on such business in the State of Iowa as is required by the Contract Documents.

E. An out-of-state Bidder, if awarded a contract, will be required to submit evidence of authorization to do business in the State of Iowa.

3.022 INSURANCE

A. Insurance Requirements

1. The Contractor shall maintain in effect, with insurance companies of recognized responsibility, at its expense, insurance covering its work of the type and in amounts required rance shall, among other things, insure against any loss or damage resulting s performance of this Contract. All such insurance policies shall remain in full force and effect for the entire life of this Contract and shall not be canceled or changed except after thirty (30) days written notice to the Owner.

2. Amounts of Insurance Required Refer to ConsensusDOCS 802 (see template in Project Manual)

B. Certificates of Coverage

1. Certificates of the insurance described above shall be submitted to the Owner before starting any construction activities and shall be subject to approval by the Owner. The Contractor shall provide certificates for the insurance required. The insurer shall state in the certificate that no cancellation of the insurance will be made without at least thirty (30) days prior written notice to the Contractor. Upon receipt of any notice of cancellation or alteration, Contractor shall within ten (10) days procure other policies of insurance, similar in all respects to the policy or policies, about to be canceled or altered, and, if the Contractor fails to provide, procure, and deliver acceptable policies of insurance, or satisfactory evidence thereof, in accordance with the terms hereof then, at the Owne such insurance at the cost and expense of Contractor, without the need of any notice to Contractor.

C. No Limitation of Liability

1. Acceptance of the insurance certificates by the Owner shall not act to relieve the Contractor of any obligation under this Contract. All insurance policies and certificates shall be issued only by companies authorized to transact business in the State of Iowa. It shall be the responsibility of the Contractor to keep the respective insurance policies and coverage s current and in force during the life of this agreement.

2. A Sample Certificate of Insurance is attached for reference following this Section.

3.023 FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR

A. The Agreement for the Work will be written on ConsensusDOCS 802 Form of Agreement between Owner and Contractor (sample of the document with modifications incorporated is bound in this Project Manual).

3.024 EXECUTION OF CONTRACT

A. Contract documents shall mean and include the following:

1. Contract: ConsensusDOCS 802

2. Performance and Payment Bonds

3. Project Manual

4. Drawings

5. Numbered Addenda issued after initial publication of Bid Documents

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6. Numbered Modifications (Change Orders) issued after Contract is signed

3.025 LAWS AND REGULATIONS

A. The Bidde attention is directed to the fact that all applicable laws and regulations of Federal and State agencies having jurisdiction over the construction of this project shall apply to any contract resulting from this proposal, and it shall be deemed that those rules and regulations are made a part of such contract the same as if set forth in their entirety therein. By submitting a Bid, the Bidder confirms that he/she is familiar with and un s responsibility under all Federal and State of Iowa laws and regulations with respect to the Work described by the proposed Contract Documents.

3.026 CONTRACT DOCUMENTS AND ORDER OF PRECEDENCE

A. Where an irreconcilable conflict exists among Applicable Legal Requirements, this Contract, the specifications in the Materials and the Drawings, the earliest item mentioned in this sentence involving a conflict shall control over any later mentioned item or items subject to such conflict unless doing so would result in reducing the Bi ations under this Contract, in which case the terms resulting in the highest requirements for Bidder performance shall control.

3.027 CONDITIONS OF THE WORK

A. Each bidder must fully inform him/herself of the conditions under which the work is to be performed at the site of the work, the obstacles which may be encountered, and all other relevant matters concerning the work to be performed. Failure to do so will not relieve a successful bidder of the obligation to furnish all material and labor necessary to carry out the provisions of the contract. When a site visit is required by provisions located elsewhere in these Instructions to Bidders, as a site tour in conjunction with a mandatory Pre-Bid Meeting, it shall be the Bi responsibility to fulfill this obligation as a condition of bidding the Work described in the Bidding Documents.

B. No allowance will be made for any additional compensation by reason of any matter or condition with which the bidder might have fully informed him/herself, but failed to do so prior to bidding.

Insofar as possible, the Contractor and all subcontractors shall employ such methods or means in carrying out the work so as not to cause any interruption of, or interference with, the work of any other subcontractor or trade.

3.028 SUBCONTRACTS

A. The Prime Contractor shall be responsible for notifying all subcontractors and suppliers and informing them that they are bound in each case by all applicable provisions of the bidding information and those of the proposed Form of Agreements as defined in the Contract Documents.

PROJECT 9279.40 IMPACS Public Construction Bidders User Guide 00 2113.01 - 1

SECTION 00 2113.01

IMPACS Public Construction Bidders User Guide

Public construction bids must be submitted on-line at IMPACS…