RFB925300-01 DOC FDCF Floyd & Bldg K Roof Replacement - Addendum #1.pdf

Addendum #1

ADDENDUM No. 1 RFB 925300-01 DAS No. 9253.00

PROJECT: DOC FDCF Floyd & Bldg K Roof Replacement

Ft. Dodge Correctional Facility 1550 L Street, Ft. Dodge, IA

ISSUE DATE: April 21, 2023

BIDS TO BE RECEIVED: Tuesday, May 9, 2023

TIME: 2:00 P.M. Central Time

To All Bidders:

Please make the following corrections or changes to the bidding documents. These items shall supersede, modify and/or change all statements or drawings to the contrary in the plans and specifications and shall take precedence over these documents. Bidders shall base their bid on the plans and specifications as modified by the changes herein specified.

REFER TO THE SPECIFICATIONS:

ITEM 1. Section 01 2300 ALTERNATES. Clarification: Please note that Alternate #3 applies only to the

Base Bid condition where the existing insulation is being mechanically fastened to the roof deck.

The cover board will be added to cover and isolate the mechanical fasteners. Alternate #3 will NOT be taken if Alternate #1 is selected and the entire roof is replaced.

REFER TO THE DRAWINGS

ITEM 2. Sheet A0.1 – Location and Staging Map. Note that the northwest corner of the Floyd Unit is also an option for a lift staging area. Jeremiah verified that the fence by the Floyd Unit is 12’ high x 15’ wide and the facility staff can open the fencing on the west side of Floyd to get a lift in the backyard area for the south wing.

ITEM 3. Sheet A1.0 Building K Roof Plan. Add a 5ft x 5ft area of walk pad for an owner roof access area as shown on the attached drawing.

Contractors bidding this project can view an updated plan holder’s list by visiting www.beelineandblue.com

If there are questions regarding the specific content of this addendum, please contact construction.procurement@iowa.gov.

The following is a list of pages in this Addendum, including attachments.

Addendum Pages: 1 Page - GENESIS Architectural Design Addendum Pages: 7 Pages - Sign-In Sheet & Meeting Minutes from Pre-bid Meeting Addendum Pages: 1 Page - Bldg K added walk pad area.

Total Addendum No.1: 9 Pages

Sincerely, Edward L. Matt, AIA GENESIS Architectural Design

State of Iowa - Department of Administrative Services 109 SE 13th St.

Des Moines, Iowa 50319 P: (515) 281-7260

Project: 9253.00 DOC FDCF Floyd and Bldg K Roof Replacement 1550 L Street

Fort Dodge, Iowa 50501

RFB Pre-Bid Minutes: Meeting #1

Meeting Date Apr 11, 2023 Meeting Time 10:30 AM - 11:30 AM Central Time (US & Canada)

Meeting Location FDCF/Teams

Overview Meeting to allow prospective bidders to visit the site, when possible, and learn more about the project.

Notes

Attachments

Scheduled Attendees

Name Company Phone Number Email Attendance

Jeremiah Johnson Fort Dodge Correctional Facility P: (515) 571-4874 jeremiah.johnson@iowa.gov Present

Edward Matt Genesis Architectural Design P: (515) 440-1681 ematt@gendsn.com Present

Greg Evans McGough Construction P: (515) 344-1625 greg.evans@mcgough.com Present

Amy Fetters McGough Construction P: (515) 639-3853 amy.fetters@mcgough.com Present

Leilani Hammel McGough Construction P: (515) 344-8980 leilani.hammel@mcgough.com Present

Jon Handley McGough Construction P: (515) 805-3987 jon.handley@mcgough.com For Distribution Only

Jennifer Kleene State of Iowa - Department of Administrative Services

P: 5157250454 jennifer.kleene@iowa.gov Present

Introduction

No. Mtg Origin Title Assignment Due Date Priority Status

1.1 1 Introductions Open

Description DAS - Owner Representative

• Jennifer Kleene

McGough Construction - Construction Manager

• Amy Fetters, PX/Sr. Project Manager

• Leilani Hammel, Project Engineer

• Jon Handley, Project Engineer

• Greg Evans, Superintendent

FDCF

• Jeremiah Johnson

Genesis

• Ed Matt

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Official Documented Meeting Minutes

• Kurtis Bednarik, FDCF

• Tyler Price, KG Roofing

• Jeff Hiler, KG Roofing

• Noah Clayberg, Hopkins Roofing

• Jeremy Wilson, For Sure Roofing

• Laura Sanchez, Grell Roofing

• Andrew Pritchard, Academy Roofing

Project Overview

2.1 1 Project Description Open

Description

• Base Bid o Bid Package 01: All material, labor and equipment associated with partial tear off and roof replacement on the Building K and Floyd Unit roofs. The Building K roof is approximately 7,700 sq ft. and the FLOYD Unit roof is approximately 18,300 sq. ft.

Remove the existing ballast and membrane. The scope includes removing and replacing 25% of the existing rood insulation and substrate board that is water damaged. The existing roof insulation will be mechanically fastened on the low slope metal deck. 1 1/2'” of new polyisocyanurate insulation will be added. A new EPDM membrane will be adhered EPDM. All fascias and gutters will be removed and replaced with new aluminum trim.

• Alternates o Alternate 01A: (ADD) State the lump sum price to remove and replace 100% of all existing roof insulation on Building K with new. Price to include one layer of new 1/2” gypsum substrate board plus 6” of polyiso insulation for Bldg K. Pricing shall be the additional demolition and new insulation over the 25% that is already in the Base Bid to be replaced.

o Alternate 01B: (ADD) State the lump sum price to remove and replace 100% of all existing roof insulation on Floyd Unit Roof with new. Price to include two layers of new 1/2” gypsum substrate board plus 5 1/2” of polyiso insulation for Floyd. Pricing shall be the additional demolition and new insulation over the 25% that is already in the Base Bid to be replaced.

o Alternate 02: (DEDUCT) State the lump sum price to deduct if the date of Substantial Completion is extended to June 18, 2024.

o Alternate 03A: (ADD) State the lump sum price to add a 1/2” thick polyisocyanurate cover board for Building K only.

o Alternate 03B: (ADD) State the lump sum price to add a 1/2” thick polyisocyanurate cover board for Floyd Unit roof only.

• Unit Prices o Unit Price 01: State the square foot cost to remove and replace existing water damaged or perimeter wood blocking. Provide fasteners for attachment to the top of the existing precast walls. Verify and match width of existing wood blocking. Pricing based on a standard 2x8. Unit of Measurement: 1 Lineal Foot o Unit Price 02A: Building K substrate and insulation replacement. Provide one layer 1/2” gypsum substrate board plus 4 1/2” polyisocyanurate insulation o Unit Price 02B: Floyd Unit substrate and insulation replacement. Provide two layers 1/2” gypsum substrate board plus 4” polyisocyanurate insulation.

Official Documented Meeting Minutes

• For both Bldg K and Floyd Unit Roofs, there is active lightning protection that should be pulled off to the side during the reroofing process and then put back.

• For Floyd Unit, there are steam lines around the back side of the building and appear to be shallow. The secure fence can be opened in order to set up a lift in the backyard. FDCF noted they can do this on each side of the building so that the lift doesn't need to drive over the steam lines.

o A crane can be left over night but it has to be disabled at the end of the day so that it cannot be turned on.

Meeting #1 - RFB Pre-Bid Project: 9253.00 DOC FDCF Floyd and Bldg K Roof Replacement

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• Since FDCF always sets up ladder on outside of building by fence in unsecure area Genesis will add via addendum a walk pad from that portion of the roof to some of the maintenance pads on the roof.

2.2 1 Project Schedule Open

Description Project Schedule

• Contract(s) Issued: May 10, 2023

• Submittals: May 2023 to June 2023

• Construction: July 2023 to November 2023

• Closeout: December 2023

Alternate Schedule (per Alternate 02)

• Contract(s) Issued: May 10, 2023

• Submittals: May 2023 to June 2023

• Construction: October 2023 to June 2024

• Closeout: July 2024

A pull-plan session will be held with the successful bid package contractors to finalize the construction schedule.

State Holidays: New Year's Day, Martin Luther King Day, Memorial Day, 4th of July, Labor Day, Veterans Day, Thanksgiving and day after Thanksgiving, Christmas Day

Official Documented Meeting Minutes

• For the construction schedule, an alternate is proposed to allow more flexibility for bidders. The facility would like to reroof Building K yet this year if possible. The preference would be to have both reroofed this year, but it is understood that schedules are already filling up/full for the year.

• No work to take place on state holidays.

2.3 1 Site Rules Open

Description

• Onsite supervision by Prime Contractor is required at all times when work by that contractor or their subcontractors/suppliers is taking place.

• Contractors shall provide daily logs for each day they are on site.

• Construction progress meeting will be established once construction starts.

• It is of the utmost importance to show respect and courtesy to all staff at all times.

• Clean all debris, materials, and bring all finishes back to existing conditions in the area they were working in prior to moving to the next area.

• No smoking, vaping or smokeless tobacco use onsite.

• Temporary facilities

• Demolished equipment

• Tool control o Contractor shall provide all equipment and tools for Contractor’s own cleanup. Clean up shall be done at end of every shift or more frequently if required for the Contractor to perform their work, for other Contractors to perform their work, as required by the Owner’s operations, and at the discretion of the Construction Manager.

o Workers will be required to bring a list of tools they will be taking inside the facility. These tools will be inventoried going into the facility and again when the worker is leaving the facility. All tools will be accounted for throughout the day.

• Cell phones

State of Iowa - Department of Administrative Services Page 3 of 6 Printed On: Apr 14, 2023 12:23 PM CDT o Cell phones, weapons, and cameras/camcorders are not allowed inside the facility. The foreman will be allowed to have one cell phone.

• Background checks o Must be performed on all on site employees, including sub-contractors.

o The Contractor hereby explicitly authorizes the Iowa DAS to conduct criminal history and/or other background investigation(s) of the Contractor, its officers, supervisory personnel, employees, and other staff retained by the Contractor or their sub-contractors for the performance of the contract.

o A State of Iowa record check request form will be provided at the pre-construction meeting of successful bidder.

• Work hours - 7:30 am - 5:00 pm, Monday through Friday, unless arrangements are made in advance.

• View Specification 01 1200 - Contract Summary for more information.

Official Documented Meeting Minutes

• Working 4 -10's can be accommodated if needed by the successful bidder.

• Construction progress meeting to happen bi-weekly or monthly during construction.

• For tool control, contractors are to provide a tool box. Jeremiah with FDCF noted the first time the tool box is inventoried it will be extensive. After that, it is important to keep tools organized as they will be inventoried at the end of the day and this will make the process easier.

o If there are expendable/disposable items, the contractor shall not throw those items away until they have been inventoried and replaced.

o Job boxes can be kept outside of the secure fence or up on the roof.

• For background checks, contractors will submit each employee's name, birthdate, and last four of their social security number. Only more recent felony's are considered when doing backgrounds. Jeremiah noted that in past roofers have sent their entire crew and then based upon what comes back they build the crew off those that passed the background check.

RFB Overview

3.1 1 Bid Submission Open

Description

• Bids are due Tuesday May 9, 2023 @ 2pm

• The Bid shall be submitted to the Issuing Officer through the IMPACS Electronic Procurement System.

o Link and information is in the project manual o Contractors will need to register prior to bidding o Bidders will need to register regardless of whether it has already done business with the State of Iowa.

o Bidders should complete the registration process and ensure the ability to log in as soon as possible to ensure Bids can be submitted on the due date.

o Please make sure the electronic documents submitted contain any required signatures. Digital signatures will be accepted.

• Bid Opening will be held via conference call on Tuesday May 9, 2023 @ 3pm

• Contractor shall reference section 00 0116 for the bid submittal checklist o Bid Proposal Information o Non Discrimination Clause Information o Contractor Targeted Small Business Enterprise Pre-Bid Contract Information o Bid Security – 5% of total Bid amount

• Apparent low bidder will be required to submit subcontractor/supplier list 48hrs after the bid opening

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3.2 1 Bid Schedule Open

Description

• Questions/Substitutions Due in Writing to Construction.Procurement@iowa.gov: April 24, 2023 by 2 pm.

• Addendum Issued: April 26th, if needed

• Bids Due: May 9, 2023 @ 2 pm

• Tentative NOI Issued: May 10, 2023

3.3 1 Administrative Details Open

Description

• Contractors will sign a modified ConsensusDocs 802. Example in the project manual.

• Project-specific Certificate of Insurance must be provided prior to contract execution. Follow example in the project manual and limits in the 802.

• Project-specific P&P bonds must be provided prior to contract execution.

• Successful contractor must turn in their list of subcontractors and suppliers within 48 hours of the bid.

• DAS will provide tax exempt certificates upon request.

• Procore will be used for all project management, at no cost to the trade contractor.

o Submittals, Invoicing, RFIs, ASIs, PRs, RFQs o Contracts, Change Orders and Certificates of Substantial and Final Completion will also use Docusign

• Contractor Schedule of Values shall be broken out as specified in the project manual.

o SOV must contain a closeout line item for at least 1% of the total contract value.

o This line item can only be invoiced once the certificate of final completion has been signed by all parties.

• The SOV should be broken out by each roof. Typically will contain material, labor, mobilization, and closeout.

3.4 1 Pre-Bid Site Visits Open

Description

• Review Building K Roof

• Review Floyd Unit Roof

• Additional Site Visits can be coordinated with Jeremiah Johnson, Plant Operations Manager; 515-574-4716

• Others?

Questions

4.1 1 Questions Open

Description Submit all questions in writing to construction.procurement@iowa.gov.

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• If there are questions regarding the project description, schedule, budget make sure it gets asked prior to bidding so it can be answered in an addendum

• FDCF will remove all the wire caging on the fencing as needed to complete this scope.

• Jeremiah will verify the height of the fence by the Floyd building as one of the gates that can be opened has a limiting height to fit below.

These meeting minutes are believed to be an accurate reflection of those items discussed and the conclusions that were reached during the referenced meeting.

Please contact State of Iowa - Department of Administrative Services if there are any discrepancies or questions with the content of these minutes.

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