rfb-dos-2025-13.pdf

State of New Hampshire Date: April 17, 2025

Division of Fire Standards & Training and Emergency Medical Services Proposal No.: RFB DOS 2025-13

33 Hazen Drive, Concord NH 03305 Date of Bid Opening: May 6, 2025

Time of RFB Opening: 2:00 p.m.

Date: ___________________ Company Name: ___________________________________________ Address:__________________________________________________

To: Point of Contact: Heather Clough Telephone: (603)-223-4200, ext. 4229; Fax: (603) 271-1091 Email: heather.c.clough@dos.nh.gov

Dear Heather Clough:

[Insert name of signor ______________________________], on behalf of [insert name of entity submitting Bid ______________________________________](collectively referred to as “Vendor”) hereby submits an offer as contained in the written Bid submitted herewith (“Bid”) to the State of New Hampshire in response to RFB DOS 2025-13 for maintenance service for air compressors (“RFB”) at the price(s) quoted herein in complete accordance with the RFB.

_____________________________is authorized to legally obligate ______________________________________ Print Signor Name Print Company Name

Vendor attests to the fact that:

1. The Vendor has reviewed and agreed to be bound by the RFB.

2. The Vendor has not altered any of the language or other provisions contained in the RFB document.

3. The Bid is effective for a period of one hundred and twenty (120) days from the bid submission deadline of May 6, 2025. The prices Vendor has quoted in the Bid were established without collusion with other vendors.

5. The Vendor has read and fully understands this RFB.

Vendor’s official point of contact is: ___________________________________________

Telephone: _________________Email:__________________________

Authorized Signor’s Name Printed ___________________________________

Authorized Signor Signature ________________________________________

COUNTY:___________________________ STATE:_______________________________

NOTARY PUBLIC/JUSTICE OF THE PEACE

On the _____ day of _______________, 2025, there appeared before me, the State and County foresaid a person who satisfactorily identified him/herself as _______________________________________________________ and acknowledge that he/she executed this document indicated above.

In witness thereof, I hereunto set my hand and official seal.

(Notary Public/Justice of the Peace)

My commission expires: _________________________________________________________ (Date)

REQUEST FOR BID FOR MAINTENANCE SERVICE

FOR AIR COMPRESSORS FOR THE STATE OF NEW HAMPSHIRE

I. PURPOSE:

This is a Request for Bid (RFB) issued by the Department of Safety, Division of Fire Standards & Training and Emergency Medical Services, to establish a maintenance service contract, pursuant to the specifications of this bid invitation and any resulting contracts.

The term of any resulting contracts shall be for a period of approximately three (3) years commencing upon Governor & Council approval and ending thereafter on June 30, 2028. The State of New Hampshire shall have the right to terminate the contract at any time by giving the Contractor thirty (30) days advance written notice.

II. BIDDING TERMS AND CONDITIONS

SPECIFICATIONS:

In responding to the RFB, the bidder shall address all requirements for information as outlined herein. The successful contractor must be capable of providing the State of NH agency with maintenance services without any delay or substitution.

Bidder must bid on all service requirements to be considered, partial offers will not be considered.

VENDOR CERTIFICATIONS:

ALL bidders MUST be duly registered as a vendor authorized to conduct business in the State of New Hampshire.

• STATE OF NEW HAMPSHIRE VENDOR APPLICATION: Bidders MUST have a completed Vendor Application and Alternate W-9 Form which MUST be on file with the NH Bureau of Purchase and Property. See the following website for information on obtaining and filing the required forms (no fee): Vendor Resource Center | Procurement and Support Services | NH Dept. of Administrative Services

• NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION: A bid award, in the form of a purchase order or contract, will ONLY be awarded to a vendor who is CURRENTLY registered to do business AND in good standing with the State of New Hampshire. Please visit the following website to find out more about the requirements for registration with the NH Secretary of State: Corporations | New Hampshire Secretary of State.

VENDOR RESPONSIBILITY:

The successful vendor shall be solely responsible for meeting all terms and conditions specified in the RFB, their bid, and any resulting contract. Any subcontracted vendor shall first be approved by the State. The vendor shall remain wholly responsible for performance under the contract and will be considered the sole point of contact with regard to all contractual matters, including payment of any and all charges resulting from any contract.

TERMS OF SUBMISSION:

All material received in response to this RFB shall become the property of the Department of Safety (DOS), Division of Fire Standards & Training and Emergency Medical Services, and will not be returned to the vendor. Regardless of the vendors selected, DOS reserves the right to use any information presented in a bid response. The content of each vendor’s bid shall become public information once a contract has been awarded.

LIABILITY:

The State shall not be held liable for any costs incurred by the vendor in the preparation of their proposal or for work performed prior to contract issuance.

CERTIFICATE OF INSURANCE:

Prior to performing any services for the State, vendors awarded a contract shall be required to:

• Submit proof of comprehensive general liability insurance in accordance with Section 14 of the P-37 contract.

The coverage shall have appropriate riders against all claims of bodily injury, death or property damage, in amounts of not less than $1,000,000.00 per occurrence and $2,000,000.00 aggregate.

• Certify compliance with, or exemption from, the requirements of NH RSA 281-A, Workers’ Compensation, in accordance with Section 15 of the P-37 contract.

CONTRACT TERMS AND CONDITIONS:

The form contract P-37 included herein shall be part of this bid and the basis for contract discussions. The successful vendor and the State, following notification of award, shall promptly execute this form of contract, which is to be completed by incorporating the service requirements and price conditions established by the vendor’s offer.

BID INQUIRIES/CLARIFICATIONS:

All questions regarding this RFB, including clarifications and proposed specification changes must be submitted to Heather Clough, Department of Safety (DOS), Division of Fire Standards & Training and Emergency Medical Services, at heather.c.clough@dos.nh.gov. All requests must be received in writing no later than 9:00 AM on April 24, 2025.

Vendor must include complete contact information including the vendor's name, telephone number and e-mail address.

ADDENDUM:

In the event it becomes necessary to add or revise any part of this bid prior to the scheduled Bid Opening/Due Date, the Division of Fire Standards & Training and Emergency Medical Services shall post any Addenda on the website. It is a vendor’s responsibility to access the website to ensure no bidding opportunity or addenda are overlooked which may impact this bid. The web address is Statewide Bids and Proposals | Procurement and Support Services | NH Department of Administrative Services /.

BID OPENING/DUE DATE:

All bid submissions must be received at the Department of Safety (DOS), Division of Fire Standards & Training and Emergency Medical Services no later than 2:00 PM EST on May 6, 2025_. Submissions received after the date and time specified will be marked as late and will not be eligible for consideration in the evaluation process. There will be no exceptions to this requirement.

All offers shall remain valid for a period of one hundred and twenty (120) days from the Bid Due Date. A vendor’s disclosure or distribution of proposals other than to DOS, Division of Fire Standards & Training and Emergency Medical Services, will be grounds for disqualification. No more than one (1) bid per respondent should be submitted.

BID SUBMISSION:

Vendors shall submit their bid in its entirety via hand-delivery, mail (address below) or electronically to heather.c.clough@dos.nh.gov;

Mailing Address:

Heather Clough NH Department of Safety Division of Fire Standards & Training and Emergency Medical Services 33 Hazen Drive Concord, NH 03305

Hand-Delivered:

Heather Clough NH Department of Safety Division of Fire Standards & Training and Emergency Medical Services 98 Smokey Bear Blvd.

Concord, NH 03305

Responses shall be marked as:

State of New Hampshire RFB DOS 2025-13 Due Date: May 6, 2025 @ 2:00 PM

BID RECEIPT AND OPENING:

To preserve the integrity of the bidding process, bids will not be made public at the time of bid opening. For Vendors wishing to attend the bid opening, only the names of the responders will be read.

AWARD CONSIDERATION:

The contract award shall be based upon a vendor meeting all terms and conditions of this RFB based on total of the three years annual service amounts.

The State reserves the right to cancel all or any part of this RFB at any time. Cancellation of this RFB, in whole or in part, shall not bar the State from issuing an RFB for the same services or from purchasing the same services through other means.

Any resulting contract(s) shall become effective on the date approved by Governor and her Executive Council for the State of New Hampshire.

If necessary, the vendor agrees to submit a properly executed State agreement form P37 and provide required supporting documentation/certifications within ten (10) business days of being notified they were the lowest bidder.

Any agreement(s) that may result from this RFB shall not be binding on either party until final approval.

NOTIFICATION AND AWARD OF CONTRACTS:

Department of Safety (DOS), Division of Fire Standards & Training and Emergency Medical Services, shall provide written notification to a vendor who is awarded a contract relative to this RFB. Public announcements or news releases pertaining to any contract awarded shall not be made without the written permission of DOS.

Bid results will not be given by telephone. Bid results will be made public at the time of bid award which occurs upon the approval. Bid results may be viewed on our website at Statewide Bids and Proposals | Procurement and Support Services | NH Department of Administrative Services

INVOICING AND PAYMENT:

Invoices shall be submitted to the Divisions upon completion of services to the equipment. Payment of said invoices shall be paid in full within thirty (30) days after receipt of properly documented invoices and acceptance of the work to the State’s satisfaction.

Agency Remit Address State of New Hampshire Department of Safety Division of Fire Standards & Training and Emergency Medical Services 33 Hazen Drive Concord, NH 03305 Email: AccountsPayable@dos.nh.gov

III. SPECIFICATIONS FOR MAINTENANCE & REPAIR SERVICES:

The vendor shall provide the following maintenance services effective upon Governor & Council approval through June 30, 2028.

A. Annual service for the motor and compressor for the Scott Compressor located at the North Country Training Facility in Bethlehem, New Hampshire.

B. Biannual services for the motor and compressor for the Scott Compressor located at the NH Fire Academy in Concord, New Hampshire.

C. Biannual services for the Bauer Compressor (B29-MVT35H-E3, MACI VERTICUS, 35 CFM, 30 HP) located at the NH Fire Academy in Concord, New Hampshire.

D. Quarterly air samples drawn and tested for all 3 compressors at their above locations.

Parts list price markup discount for incidental repairs on the above compressors, and the listed Revolve Air fill stations cascade systems.

ü 2 – Revolve Air fill station / cascade systems ü 1 – Revolve Air fill station cascade system located in Rescue 1 ü 2 – Revolve Air fill stations / cascade systems associated with items A & B

Notes:

- All compressor service / repairs shall utilize official manufacturers equipment parts/filters/fluid

- Bidders shall be authorized manufacturers service providers

- All services/repairs shall be in accordance with applicable NFPA / OSHA standards

- All repairs / services shall be rendered at the location the equipment is housed Concord / Bethlehem unless mutually agreed upon by both parties

IV. OFFER:

The bidder hereby offers to provide maintenance services in compliance with all the requirements of this bid invitation at the following prices for the entire contract term. The prices indicated should be government/or educationally discounted prices.

QUALIFICATION OF CONTRACTORS:

The contractor shall provide, at least 2 clients currently being serviced and that the clients listed demonstrate successful services for the makes and types of services listed within this bid.

List of Clients: _____________________, Contact person, __________________________ Phone #______________

_____________________, Contact Person, __________________________ Phone #______________

BIDDER TO COMPLETE

CONTRACTOR NAME: _________________________________________________

CONTRACTOR ADDRESS _________________________________________________

CONTACT PERSON _________________________________________________

CONTACT PERSON EMAIL _________________________________________________

TEL. #_________________ FAX#___________________ EMAIL _________ ______

EMERGENCY RESPONSE # ________________________________________________________

REMIT ADDRESS ________________________________________________________

QUOTE FORM

The bidder hereby offers to provide maintenance services to the State of New Hampshire in accordance with all the requirements of this bid for the entire contract term.

COMPANY:

CONTACT:

ADDRESS:

CITY/STATE/ZIP:

Fiscal Year 2026 (July 1, 2025 - June 30, 2026)

Fiscal Year 2027 (July 1, 2026-June 30, 2027)

Fiscal Year 2028 (July 1, 2027 – June 30, 2028)

Yearly service for Scott Compressor in Bethlehem, NH $ $ $

Yearly service cost for Scott Compressor in Concord, NH $ $ $ Yearly service cost for Bauer Compressor in Concord, NH $ $ $ Total per Fiscal Year: $ $ $

Hourly rate for repairs outside normal services

Material mark up for repair parts

Signed: _________________________________________ Date:_________________________

Printed Name: _________________________________________ Position:______________________

Submit with other forms to: NH Department of Safety, Division of Fire Standards & Training and Emergency Medical Services 33 Hazen Drive Concord, NH 03305 Attention: Heather Clough