rfb-dncr-2027-01.pdf

DRAFT

STATE OF NEW HAMPSHIRE

DEPARTMENT OF NATURAL AND CULTURAL RECOURCES

OFFICE OF THE COMMMISSIONER

CAPTAL PROJECTS & MAINTENANCE SECTION

REQUEST FOR BIDS

Mt Washington Tank Inspection

Sargent’s Purchase NH

6/17/2026 Project CAP2609

Section 1 – Invitation to Bid

A. Invitation to Bid

Vendors are invited to submit a Bid to provide the State of New Hampshire Department of Natural and Cultural Resources with detailed interior tank inspections for the 4 - 20,000 gallon steal single walled Kerosene storage Above Ground Storage Tanks (AST’s) on the summit of mt Washington for facility # 980770a as required by NHDES Env-Wm1402.

Env-Or 306.09 Interior Inspections of ASTs.

(a) The owner of an AST facility shall have a detailed inspection performed of the interior of each tank at the facility that has a capacity of 5,100 gallons or more in accordance with the schedule specified in (c), below, and the procedures specified in (d), below.

(b) All detailed interior tank inspections shall be performed by a certified AST inspector.

(c) Detailed inspections of tank interiors as described in (d), below, shall be performed in accordance with the following schedule:

(1) For tanks where any part of the shell is in contact with the ground, the initial inspection for previously uninspected tank systems shall be performed when the tank is 10 years old;

(2) For tanks where the tank shell is entirely off the ground, such as tanks on racks or in cradles, the initial inspection for previously uninspected tank systems shall be performed when the tank is 20 years old; and

(3) Following the initial inspection, an inspection shall be performed at least every 5 years for tank systems containing gasoline, and at least once every 10 calendar years of the in-service life of the tank for tank systems containing other motor fuels, heating oils, and fuel oils.

(d) Detailed interior tank inspections shall consist of:

(1) Cleaning the tank such that all visible evidence of liquids, sludges, by-products, solids, and the like are removed and the interior surface of the tank is completely visible;

(2) Removing, transporting, and disposing of sludge in a manner consistent with all applicable state and federal requirements;

(3) Entering the tank to determine its suitability for continued service in accordance with API 653 or STI SP001, as applicable; and

(4) Performing a tightness test in accordance with NFPA 30 or manufacturer’s specifications on any portion of the piping system that is underground.

(e) The certified AST inspector shall document each interior inspection by:

(1) Recording the information required by Env-Or 306.06(a) in a document that is provided to the owner to be maintained as specified in Env-Or 304.05, provided that the information required by Env-Or 306.06(a)(4) shall be whether any conditions that adversely affect the tank’s suitability for continued service as specified in API 653 or STI SP001 were observed;

and

(2) Signing the report as specified in Env-Or 306.06(b)-(c).

(f) Within 60 days of the date of the inspection, the owner shall submit to the department a copy of the inspection results and the certification page signed by the certified AST inspector and including the inspector’s API or STI certification number or professional engineer stamp.

Source. (See Revision Note at chapter heading for Env-Or

300) #10487, eff 2-7-14; ss by #14094, eff 10-4-24

Env-Or 306.10 Follow-up for Inventory Monitoring and Exterior and Interior Inspections.

(a) If inventory monitoring conducted pursuant to Env-Or 306.03 suggests that a leak is occurring or if any inspection conducted pursuant to Env-Or 306.07 through Env-Or 306.09 reveals any condition which suggests that a failure of primary or secondary containment or of monitoring equipment is imminent and could result in a discharge of oil or in a failure to detect a discharge of oil, including that the tank or piping is not fit for service as determined pursuant to API 653, API 2610, API 2611, or STI SP001, as applicable, the owner shall immediately implement measures to prevent a discharge, by:

(1) Repairing or taking out of service each component that is causing or contributing to the adverse condition; and

(2) Conducting additional testing in accordance with Env-Or 306.13 if the cause of the condition is not obvious.

(b) If inventory monitoring or any inspection reveals that a discharge has occurred, the owner shall:

(1) Notify the department in accordance with Env-Or 604; and

(2) Implement an appropriate preliminary response action in accordance with Env-Or 605.

(c) If any inspection conducted pursuant to Env-Or 306.07 reveals any deficiency other than those conditions identified in (a), above, or separated or swollen insulation, the deficiency shall be repaired within 30 days and the repair noted on the log or record kept pursuant to Env-Or 306.07(c).

(d) If an inspection conducted pursuant to Env-Or 306.07 reveals separation or swelling of tank insulation or piping insulation, the inspector shall:

(1) Remove the separated or swollen insulation;

(2) Inspect the underlying tank or piping as specified in Env-Or 306.07(a)(1); and

(3) Repair or replace the insulation, or otherwise protect the underlying tank or piping from exposure to corrosive conditions, within 30 days.

(e) If inspection conducted pursuant to (d), above, or Env-Or 306.08 reveals significant corrosion, the corroded areas shall be evaluated and addressed as specified in STI SP001, API 2610, or API 2611, as applicable.

{Editors Note: Provide general description of services to be provided as part of this bid, a detailed description should be provided in Section 4}

See Section 4 – Project Specifications for a detailed description of services and requirements of this Request for Bids.

Read the entire Request for Bids prior to filling it out. Complete the “Vendor Contact Information” section;

complete the pricing information in the “Offer” section (Detailed information on how to fill out the pricing information can be found in the “Offer” section); initial and date each page of the Request for Bid; and finally, fill out, sign, and notarize the Bid.

B. Bid Contact

Name:

State of New Hampshire, Department of Natural and Cultural Resources Office of the Commissioner https://gc.nh.gov/rules/filing_history/sourceenv-or.html

172 Pembroke Road, Concord, NH 03301 Telephone:

Email:

C. Site Visitation

Prior to bidding, it is each Vendor’s responsibility to become thoroughly familiar with the sites of the intended service, to determine everything necessary to accomplish the services. Failure of the Vendor to make a site visit does not relieve the Vendor of responsibility to fully understand what is necessary to accomplish a successful and complete project.

D. Contract Award

The award shall be made to the Vendor meeting the criteria established in this Request for Bids and providing the lowest cost in total. The State reserves the right to reject any or all bids or any part thereof and add/delete items/locations to the contract. All awards shall be in the form of a State of New Hampshire Contract.

The successful Vendor shall not be allowed to require any other type of order, nor shall the successful Vendor be allowed to require the filling out or signing of any other document by State of New Hampshire personnel.

Section 2 – Instructions to Bidders

A. Bid Submittal

All bids shall be submitted on this form (or an exact copy), shall be typed, or clearly printed in ink, and shall be received on or before the date and time specified below.

All bid submissions will be received by the Owner until 2:00 P.M. prevailing time on Friday July 3rd, 2026.

Submissions received after the date and time specified shall be marked as “Late” and shall not be considered in the evaluation process.

Interested parties may submit a bid to the State of New Hampshire, Department of Natural and Cultural Resources by email to the Bid Contact indicated above. All bids shall be clearly marked with bid/project number and date due.

All offers shall remain valid for a period of one hundred eighty (180) days from the bid submission date.

A vendor’s disclosure or distribution of bids other than to the Department of Natural and Cultural Resources may be grounds for disqualification.

B. Bid Prices

Bid prices shall remain firm for the entire contract period and shall be in US dollars and shall include delivery and all other costs required by this bid invitation. Special charges, surcharges (including credit card transaction fees), or fuel charges of any kind (by whatever name) may not be added on at any time.

Any and all charges shall be built into the bid price at the time of the bid. Unless otherwise specified, prices shall be F.O.B. DESTINATION, (included in the bid price), which means delivered to a state agency’s receiving dock or other designated point as specified in this contract or subsequent purchase orders without additional charge. Shipments shall be made in order to arrive at the destination at a satisfactory time for unloading during receiving hours.

Per Administrative Rule 606.01(e) “if there is a discrepancy between the unit price and the extension price in a response to an RFP, RFB or RFQ, the unit price shall be binding upon the vendor.”

Price decreases shall become effective immediately as they become effective to the general trade or the Vendor’s best/preferred customer.

C. Addenda

In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled bid submission date, the Department of Natural and Cultural Resources shall post on our website any Addenda. Before submitting a bid and periodically prior to the bid submission date, Vendors are required to check the site for any addenda or other materials that may have been issued affecting the bid. The web site address is: https://www.nhstateparks.org/about-nh-parks/park-proposals-rfps.

D. Timeline

The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise, consider the dates below as a “no later than” date.

Bid Solicitation: June 2026 Inquiry Period: 1 week Bid Submission Date: Friday July 3rd 2026 Target Implementation of Contract: August 2026

E. Terms of Submission

All material received in response to this bid shall become the property of the State and shall not be returned to the Vendor. Regardless of the Vendor(s) selected, the State reserves the right to use any information presented in a bid response. The content of each Vendor’s bid shall become public knowledge once a contract(s) has been awarded.

A responding bid that has been signed by a Vendors representative shall constitute the Vendors acceptance of all State of New Hampshire terms and conditions and shall legally obligate the Vendor to these terms and conditions.

A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional official, or family member of any such official or employee who shall select, evaluate, or award the Request for Bid.

Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase order, even if said terms and/or conditions contain language to the contrary.

The form P-37 Contract attached hereto shall be part of this bid and the basis for the contract(s). The successful Vendor and the State, following notification, shall promptly execute this contract form, which is to be completed by incorporating the service requirements and price conditions established by the vendor’s offer.

Complete bids shall be filled out on the original documents and format that are a part of this bid invitation.

Vendors may submit additional paperwork with pricing, but all pricing shall be on the documents provided with this bid invitation and in the State’s format.

https://www.nhstateparks.org/about-nh-parks/park-proposals-rfps

F. Liability

The State shall not be held liable for any costs incurred by Vendors in the preparation of bids or for work performed prior to contract issuance.

G. Notification and Award of Contract(s)

Bid results shall not be given by telephone. The names of the vendors submitting bids and pricing shall be made public. Other specific response information shall not be given out. Bid results shall be made public after final approval of the contract(s).

H. Public Disclosure of Bid or Proposal Submissions

Generally, the contents of any bid (including all materials submitted in connection with it, such as attachments, exhibits, addenda, and vendor presentations) become public information upon completion of final contract or purchase order negotiations with the selected vendor. Certain information concerning bids, including but not limited to pricing or scoring, is generally available to the public even before this time, in accordance with the provisions of RSA 21-G:37.

To the extent consistent with applicable state and federal laws and regulations, as determined by the State, including, but not limited to, RSA Chapter 91-A (the “Right-to-Know” Law), the State shall, after final negotiations with the selected vendor are complete, attempt to maintain confidentiality of portions of a bid that are clearly and properly marked by bidder as confidential. Any and all information contained in or connected to a bid that a bidder considers confidential shall be clearly designated in the following manner:

If the bidder considers any portion of a submission confidential, they shall provide a separate copy of the full and complete document, fully redacting those portions by blacking them out and shall note on the applicable page or pages of the document that the redacted portion or portions are “confidential.”

Use of any other term or method, such as stating that a document or portion thereof is “proprietary”, “not for public use”, or “for client’s use only”, is not acceptable. In addition to providing an additional fully redacted copy of the bid submission to the person listed as the point of contact on Page (1) of this document, the identified information considered to be confidential must be accompanied by a separate letter stating the rationale for each item designated as confidential. The letter must specifically state why and under what legal authority each redaction has been made. Submissions which do not conform to these instructions by failing to include a redacted copy (if required), by failing to include a letter specifying the rationale for each redaction, by failing to designate redactions in the manner required by these instructions, or by including redactions which are contrary to these instructions or operative law may be rejected by the State as not conforming to the requirements of the bid. The State will generally assume that a bid submitted without an additional redacted copy contains no information which the bidder deems confidential. Bids which contain no redactions, as well as redacted versions of submissions that have been accepted by the State, may be released to the public, including by means of posting on State websites.

The State shall have no obligation to maintain the confidentiality of any portion of a bid, or related material, which is not marked in accordance with the foregoing provisions. It is specifically understood and agreed that the bidder waives any claim of confidentiality as to any portion of a response to this Request for Bid that is not marked as indicated above, and that unmarked (or improperly marked) submissions may be disseminated to any person, without limitation. Marking an entire bid, attachments, or full sections thereof confidential without taking into consideration the public’s right to know shall neither be accepted nor honored by the State.

Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be subject to public disclosure REGARDLESS of whether or not marked as confidential.

If a request is made to the State by any person or entity to view or receive copies of any portion of a bid and if disclosure is not prohibited under RSA 21-G:37 or any other applicable law or regulation, bidders acknowledge and agree that the State may disclose any and all portions of the bid or related materials which is not marked as confidential. In the case of bids, or related materials that contain portions marked confidential, the State shall assess what information it believes is subject to release; notify the bidder that the request has been made; indicate what, if any, portions of the bid or related material shall not be released; and notify the bidder of the date it plans to release the materials. The State is not obligated to comply with a bidder’s designation regarding confidentiality. The State shall have no obligation to advise a bidder that an individual or entity is attempting to electronically access, or has been referred to, materials which have been made publicly available on the state’s websites.

By submitting a bid, the bidder agrees that unless it obtains and provides to the State, prior to the date specified in the notice described in the paragraph above, a court order valid and enforceable in the State of New Hampshire, at its sole expense, enjoining the release of the requested information, the State may release the information on the date specified in the notice without any liability to the bidder.

Notwithstanding RSA 91-A:4, no information shall be available to the public, or to the members of the general court or its staff concerning specific responses to this bid invitation from the time this bid is published until the bid submission date.

Section 3 – Contract Terms and Conditions

A. Standard Contract Terms

The successful vendor(s) will be expected to enter into a contract with the State of New Hampshire. The terms and conditions set forth in Form P-37 General Provisions are mandatory and will apply to any contract awarded to the vendor. In addition, engagement specific terms and conditions will be negotiated with the vendor and included in the final contract. For the convenience of bidders, and reference only, Form P-37 has been included in Appendix A. Vendors shall not be required to fill in the P-37 Form until after final bids are received and contract negotiations are complete.

B. Termination

The State of New Hampshire shall have the right to terminate the contract at any time by providing to the successful Vendor a thirty (30) day written notice.

C. Vendor Certifications

All Vendors shall be duly registered with the NH Bureau of Purchase and Property as State of New Hampshire vendors. All Vendors that are corporations, limited liability companies, or other limited liability business entities (this excludes sole proprietors and general partnerships) shall be duly registered with the New Hampshire Secretary of State to conduct business in the State of New Hampshire.

• STATE OF NEW HAMPSHIRE VENDOR APPLICATION: To be eligible for a contract award, a Vendor must have a completed Vendor Application Package on file with the NH Bureau of Purchase and Property. See the following website for information on obtaining and filing the required forms:

https://DAS.NH.Gov/Purchasing

• NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION: To be eligible for a contract award, a Vendor that is a corporation, limited liability company, or other limited liability business entity (this excludes sole proprietors and general partnerships) must be registered to conduct business https://das.nh.gov/Purchasing in the State of New Hampshire AND in good standing with the NH Secretary of State. Please visit the following website to find out more about the requirements for registration with the NH Secretary of State: http://sos.nh.gov/Corp_Div.aspx

• CONFIDENTIALITY & CRIMINAL RECORD: If applicable, any employee or approved subcontractor of the Vendor who will be accessing or working with records of the State of New Hampshire shall be required to sign a Confidentiality and Non-Disclosure Agreement and a Release of Criminal Record Authorization Form. These forms shall be returned to the designated State agency prior to commencing work.

• CERTIFICATE OF INSURANCE: Prior to being awarded a contract the Vendor shall be required to submit proof of comprehensive general liability insurance coverage prior to performing any service for the State. The coverage shall insure against all claims of bodily injury, death, or property damage in amounts not less than $1,000,000 per occurrence and $2,000,000 aggregate.

Coverage shall also include State of New Hampshire workers’ compensation insurance to the extent required by RSA Chapter 281-A.

D. Audits and Accounting

The successful Vendor shall allow representatives of the State of New Hampshire to have complete access to all records for the purpose of determining compliance with the terms and conditions of this bid invitation and in determining the award and for monitoring any resulting contract.

At intervals during the contract term, and prior to the termination of the contract, the successful Vendor may be required to provide a complete and accurate accounting of all products and quantities ordered by each agency and institution and by political sub-divisions and authorized non-profit organizations.

E. Establishment of Accounts

Each State of New Hampshire agency shall have its own individual account number. There may also be instances where divisions or bureaus within an agency will need their own individual customer account numbers. Should any State of New Hampshire agency place an order under the contract, the successful Vendor agrees to establish an account within three business days from the date the order was placed.

However, there shall be no delay in any shipment, the agency shall receive the items ordered in accordance with the delivery time required under the "Delivery Time" section of this bid invitation, as if an account already exists for the agency.

F. Invoicing

Invoices shall be submitted on a monthly basis to the requesting agency. Payment shall be made within thirty (30) days after receipt of invoice and acceptance to the State’s satisfaction.

G. Attachments

The following attachments are an integral part of this bid invitation:

• Sample P-37 Contract Form

• Federal Requirements

Section 4 – Project Specifications

SPECIFICATIONS

Fuel tank inspection, cleaning & sludge disposal Purpose http://sos.nh.gov/Corp_Div.aspx

The purpose of this contract is to provide the State of New Hampshire Department of Natural and Cultural Resources with detailed interior tank inspections as required by Env-Wm1402 and as described in the Department of Environmental Services (DES) Letter Addressed to Seth Prescott dated December 28, 2012, on 5 – 20,000 gallon kerosene storage tanks located on the summit of Mt Washington facility # 980770a. (See page SP-4 & SP-5) A. Scope of Services

Under the direction of a NH licensed professional engineer and certified API or STI inspector, provide all equipment ,manpower trucking, drums, sludge and or hazardous waste testing and disposal necessary to perform the detailed interior tank and associated piping testing necessary to file the proper required paperwork required by DES pursuant to ENV-Wm 1402.29(k)(1) All containerized sludge and waste to be disposed of off site in accordance with NHDES rules.

All work, trucking & access to site to be coordinated with Mt Washington State Park and the privately owned Mt.

Washington Auto Road.

Tanks should be inspected In a manner that allows the contents of tanks storing fuel to be emptied into empty cleaned and inspected tanks.

The current tank status as of 5/7/2026 is as follows.

Tank# fuel Depth Gallons of fuel Tank# fuel Depth Gallons of fuel 1 97” 15,285 2 12” 1,200 3 out of service 4 67” 9,592 5 empty

It is expected as of June 2, 2014 the status will be as follows (use this for bidding purposes in completing the schedule of values.

All the same except Tank # 3 which is currently being used and is expected to contain 2309 gallons.

COORDINATION WITH THE AREA MANAGER: The contractor shall coordinate in advance with the Park Manager, Patrick Hummel at (603) 466-3347 to arrange mutually acceptable times for closing off areas normally accessible to the public and to insure that suitable alternate access is made available.

COORDINATION WITH THE MT. WASHINGTON AUTO ROAD: The contractor shall coordinate in advance for the use of the Auto road with the Auto Road General Manager.

Phone: (603) 466-3988 Email: info@mt-washington.com http://mtwashingtonautoroad.com/drive-yourself/vehicle-limits/

Mt. Washington Auto Road 1 Mount Washington Auto Road Gorham, NH 03581 mailto:info@mtwashingtonautoroad.com

SP-1

General

PUBLIC ACCESS AND PROTECTION: The grounds around the site will be open to the public during the time the work is in progress. The contractor shall be responsible for roping off or barricading sufficient area around the work site to keep park visitors and parks dept. personnel from being exposed to construction hazards.

AUTO ROAD LIMITATIONS:

A. Automobile and truck access to the top of Mt. Washington is by way of the privately owned and maintained by the Mt. Washington Auto Road. Due to weather the Auto Road is normally closed during the winter, and typically opens the 2nd or 3rd week of May each year. Due to late season snow storms, however, road opening can be delayed until the Memorial Day weekend or later.

B. The Mt. Washington Summit Road Company owns and maintains the Auto road, and imposes strict use and weight limitations. The Mt. Washington Summit road’s truck restrictions and weight limitations and Vehicle limitations outline these limitations. All Inquiries regarding access and restrictions should be directed to the Mt.

Washington Summit road Company. Contact information is provided in the above mentioned document, attached to this specification. All arrangement must be made directly between the hauler and the Mt. Washington Summit Road Company.

C. The Mt. Washington Summit Road Company charges a fee for the use of the Auto Road. All such fees are the responsibility of the Contractor.

D. Heavy trucks are not allowed on the Auto Road until the frost has left the ground, as determined by the Mt. Washington Summit Road Company. This may not occur until the end of June each year.

E. Limited parking is provided at the base of the Auto road for personal vehicles only. The storage of construction vehicles, materials and stockpiles is prohibited at this parking area. The delivery of site materials is prohibited at this parking area. The contractor shall arrange for these activities off-site.

T E M P O R A R Y U T I L I T I E S & J O B C O N D I T I O N S

1.1 TEMPORARY FACILITIES AND SERVICES: The Contractor shall be responsible for arranging and providing temporary facilities necessary to accomplish the work. The location of same shall be coordinated with and approved by the Project Manager and the Park Manager.

All such services and facilities shall comply with applicable Federal, State and Municipal regulations.

1.2 SITE CONDITIONS: The weather on top of Mt Washington has been described as “ extreme” and can be highly variable sometimes resulting in poor visibility. Recorded temperature range is from -47 Deg.

F to 72 deg. F with an average wind speed of 35 mph and a peak of 231 mph the Mountain top elevation is 6,288.18’.

1.3 TEMPORARY WATER: Temporary water will be available from the existing water service in the Sherman Adams Building. The Contractor shall provide all labor and materials necessary to provide water for construction purposes. The Contractor will be held responsible for any damage to existing systems as a result of this usage.

1.4 TEMPORARY ELECTRICITY: Temporary electrical service shall be available from the existing service to the AST Pump house. The Contractor shall provide all labor and materials necessary to provide electrical power and lighting for inspection purposes.

SP-2

1.5 FIRE PROTECTION:

a) The Contractor shall provide and maintain adequate fire protection in the form of fire extinguishers, or other effective means of extinguishing fire, ready for instant use, distributed around the project and in and about temporary inflammable structures during construction of work.

b) Gasoline and other flammable liquids shall be stored in and dispensed from UL listed safety containers in conformance with National Board of Fire Underwriters' recommendations. Storage shall not be within building.

c) Torch-cutting and welding operations shall have approval of the park manager before such work is started, and a chemical extinguisher shall be available on location where such work is in progress.

1.6 PROTECTION OF PROPERTY AND THE PUBLIC: The Contractor shall construct all fences, barricades and protection facilities required for the protection of the public to the satisfaction of the Project Manager.

Furnish and install all signs, lights, reflectors, and all such protection facilities as may be required by the Project Manager.

Keep all access roads and walks clear of debris, materials, and construction equipment. Repair streets, drives, curbs, sidewalks, fences, poles and the like where disturbed by construction to the satisfaction of the Project Manager.

1.7 TEMPORARY STORAGE: Delivery and storage locations shall be coordinated with and approved by the Park Manager and Project Manager.

The contractor shall provide at the site, where directed and maintain in good condition, suitable and substantial weather-tight storage as required for his materials that may be damaged by storage in the open.

1.8 STAGING AND SCAFFOLDING: Except as otherwise indicated, the Contractor shall furnish, erect and maintain all staging and scaffolding (exterior and interior) for their use during the inspection of the tanks.

Staging and scaffolding shall be of approved design, erected and removed by experienced stage builders and shall have all accident prevention devices required by state and local laws.

1.9 CONTRACTORS AND SUBCONTRACTORS MEETINGS: The Project Manager shall have the right to call together at reasonable times designated by him, representatives of the contractor and subcontractors who shall meet at the office of the contractor or at the job, to report as to the condition of the work under their charges, or on any other matters pertinent to the conduct of the work.

Such representatives shall be empowered to make at these meetings, definite decisions binding upon their respective employers, regarding all matters pertaining to the work under this contract.

The Contractor shall furnish the state and the Project Manager in writing, the names, addresses and telephone numbers of subcontractors' personnel to be contacted in the event of an out-of-hours emergency at the project site.

SP-3

1.10 MEASUREMENTS: Before ordering any material or doing any work, the Contractor shall verify all measurements and shall be responsible for the correctness of same. No extra charge or compensation will be allowed on account of difference between actual measurements and the measurements indicated in the specifications; any difference which may be found shall be submitted to the Project Manager in writing for consideration before proceeding with the work.

Expense caused by defective or ill-timed work shall be borne by the contractor.

Contractor Initials ________

Date ________

1.11 OCCUPATIONAL HEALTH AND SAFETY: These contract documents, and the construction hereby contemplated shall be governed at all times by applicable provisions of all state and federal laws, including but not limited to the following:

a) OSHA confined space entry standards for general industry [1910.146] and construction

[1926.21(b)(6)]

b) NH code of administrative rules Env-Wm 1402 - Env-Or 300 Aboveground petroleum Storage facilities effective Feb 7, 2014

1.12 PARKING: Space will be allocated in the existing parking lot or adjacent areas to accommodate a job trailer, deliveries and limited storage. Parking for worker's vehicles will be allocated at the parking lot or as designated by the Park Manager.

1.13 CLEANING: As part of the State Park system, the grounds surrounding the project site will be open to the public during all or part of the course of the work. Consequently, the site must be kept clean, safe and presentable to the public. Construction debris shall be picked up at the end of each day's work, stored in closed wind proof containers and removed from the site on at least a daily basis. At the conclusion of the project, all scaffolding, barricades, equipment, and debris shall be promptly removed from the site.

PROTECTION OF EXISTING PROPERTY

It shall be the responsibility of the contractor to protect existing property from damage. Any damage caused by the contractor in the performance of the work shall be repaired or replaced at his expense to the satisfaction of the Department Project Manager.

STANDARDS & CODES

All work shall be performed by licensed professional Engineer & ICC (AST) Trained & certified Technicians per Env-Wm1402.29 & API 653

WORKMANSHIP

All work shall be performed in a neat workmanlike manner by skilled workmen actively engaged in performing the type of work specified under this proposal and any contract.

CLEAN-UP

All debris from the project shall be cleaned up and removed daily.

SP-4

Mt. Washington Summit Road Co

Truck Restrictions and Weight Limits

Vehicles larger than standard-sized pickups* are not allowed on the Auto Road during operating hours. See website www.mt-washington.com for detailed operating hours and vehicle limitations.

All after-hour and before-hours trips must be scheduled in advance through Tobey Reichert, General Manager, or Kevin Devine, Director of Operations. Possession of a gate key or keypad combination does not constitute permission to use the Auto Road.

Gross Weight Limits:

2 Axle single unit 30,000 lbs.

3 Axle single unit 40,000 lbs.

Tri-axle dump (with all axles down) 50,000 lbs.

3 Axle tractor w/ 2 Axle trailer 60,000 lbs.

Any damage to the road surface, culverts, bridges, landscaping, or structures will be the responsibility of the contractor.

Toll Charges:

Adult Passengers $36.00 ea.

Child Passengers $15.00 ea.

Truck weight by gross ton

First 3 tons $37.00 Additional tons @ $15.00 per ton

* 176" wheelbase maximum

Maximum width 85" including mirrors No dual wheels http://www.mt-washington.com/

No rack bodies that extend wider than the cab No extra-wide mirrors

(603) 466-3988 | PO Box 278, Gorham NH 03581| tobey@mt-washington.com

UPDATED 10.15.2024 - "S:\OPERATIONS\Toll Road\Vehicle limitations\Truck Restrictions and Weight Limits 2025.doc"

{Editors Note: This must be carefully crafted to cover everything the selected vendor will be expected to perform if they are hired. This will become the basis for Exhibit B of the P-37 Contract}

B. General Requirements

All services performed under this Contract(s) shall be performed between the hours of 7:00 A.M. and 4:30 P.M., Monday through Friday, unless other arrangements are made in advance with the State. Any deviations in work hours shall be pre-approved by the Contracting Officer. The State requires ten-day advance knowledge of said work schedules to provide security and access to respective work areas. No premium charges shall be paid for any off-hour work.

The Vendor shall not commence work until a conference is held with the agency, at which representatives of the Vendor and the State are present. The conference shall be arranged by the requesting agency (State).

The State shall require correction of defective work or damages to any part of a building or its appurtenances when caused by the Vendor’s employees, equipment, or supplies. The Vendor shall replace in satisfactory condition all defective work and damages rendered thereby or any other damages incurred. Upon failure of the Vendor to proceed promptly with the necessary corrections, the State may withhold any amount necessary to correct all defective work or damages from payments to the Vendor.

The work staff shall consist of qualified persons completely familiar with the products and equipment they shall use. The Contracting Officer may require the Vendor to dismiss from the work such employees as deems incompetent, careless, insubordinate, or otherwise objectionable, or whose continued employment on the work is deemed contrary to the public interest or inconsistent with the best interest of security and the State.

The Vendor or their personnel shall not represent themselves as employees or agents of the State. While on State property, employees shall be subject to the control of the State, but under no circumstances shall such persons be deemed to be employees of the State.

mailto:tobey@mt-washington.com

All personnel shall observe all regulations or special restrictions in effect at the State Agency. The Vendor’s personnel shall be allowed only in areas where services are being performed. The use of State telephones is prohibited.

If sub-contractors are to be utilized, the Vendor shall provide information regarding the proposed sub-contractors including the name of the company, their address, contact person, and three references for clients they are currently servicing. Approval by the State must be received prior to a sub-contractor starting any work.

C. Obligations and Liability of the Vendor

The successful Vendor shall perform all the work and furnish all the materials, tools, equipment, and safety devices necessary to perform in the manner and within the time hereinafter specified. Vendor shall complete the entire work to the satisfaction of the State and in accordance with the specifications herein mentioned, at the price herein agreed upon and fixed therefore. All the work, labor, and equipment to be done and furnished under this contract(s), shall be done and furnished strictly pursuant to, and in conformity with the specifications described herein, and the directions of the State representatives as given from time to time during the progress of the work, under the terms of this contract(s) and also in accordance with any contract drawings.

The successful Vendor shall take full responsibility for the work to be performed pursuant to the Scope of Services included herein; for the protection of said work; and for preventing injuries to persons and damage to property and utilities on or about said work. The Vendor shall in no way be relieved of such responsibility by any authority of the State to give permission or issue orders relating to any part of the work, by any such permission given or orders issued, or by any failure of the State to give such permission or issue such orders. The successful Vendor shall bear all losses accruing to the Vendor as a result of the amount, quality, or character of the work required, or because the nature or characteristics of the work location is different from what the Vendor estimated or expected, or due to delays or other complications caused by the weather, elements, or other natural causes.

Section 5 – Bid Form

A. Vendor Contact Information

Please provide contact information below for a person knowledgeable of and who can answer questions regarding this bid response.

Contact Person Telephone Number Toll Free Telephone Number

Fax Number Email Address Company Website

Vendor Company Name Vendor Address

B. Offer

Vendor hereby offers to provide the services to the State of New Hampshire as specified at the prices quoted below, in complete accordance with general and detailed specifications included herewith.

{Editors Note: Provide additional line items or table as required to fully capture how the bid is being structured} Lump Sum Base Bid:

[Insert name of signor] , on behalf of [insert name of entity submitting bid (Vendor)] hereby submits an offer as contained in the written bid submitted herewith (“Bid”) to the State of New Hampshire in response to the above Request for Bids at the price(s) quoted herein in complete accordance with the bid.

Vendor attests to the fact that:

1. The Vendor has reviewed and agreed to be bound to the Bid.

2. The Vendor has not altered any of the language or other provisions contained in the Bid document.

3. The Bid is effective for a period of 180 days from the Bid Submission date as indicated above.

4. The prices the Vendor has quoted in the Bid were established without collusion with other vendors.

5. The Vendor has read and fully understands this Bid.

6. Further, in accordance with RSA 21-I:11-c, the undersigned Vendor certifies that neither the Vendor nor any of its subsidiaries, affiliates, or principal officers (principal officers refers to individuals with management responsibility for the entity or association):

a. Has, within the past 2 years, been convicted of, or pleaded guilty to, a violation of RSA 356:2, RSA

356:4, or any state or federal law or county or municipal ordinance prohibiting specified bidding practices, or involving antitrust violations, which has not been annulled;

b. Has been prohibited, either permanently or temporarily, from participating in any public works project pursuant to RSA 638:20;

c. Has previously provided false, deceptive, or fraudulent information on a vendor code number application form, or any other document submitted to the State of New Hampshire, which information was not corrected as of the time of the filing a bid, proposal, or quotation;

d. Is currently debarred from performing work on any project of the federal government or the government of any state;

e. Has, within the past 2 years, failed to cure a default on any contract with the federal government or the government of any state;

f. Is presently subject to any order of the Department of Labor, the Department of Employment Security, or any other state department, agency, board, or commission is charged with implementing;

g. Is presently subject to any sanction or penalty finally issued by the Department of Labor, the Department of Employment Security, or any other state department, agency, board, or commission, which sanction or penalty has not been fully discharged or fulfilled;

h. Is currently serving a sentence or is subject to a continuing or unfulfilled penalty for any crime or violation noted in this section;

i. Has failed or neglected to advise the Department of any conviction, pleas of guilty, or finding relative to any crime or violation noted in this section; or of any debarment, within 30 days of such conviction, plea, finding, or debarment; or

j. Has been placed on the debarred parties list described in RSA 21-I:11-c within the past year.

This document shall be signed by a person who is authorized to legally obligate the responding vendor. A signature on this document indicates that all State of New Hampshire terms and conditions are accepted by the responding vendor and that any and all other terms and conditions submitted by the responding vendor are null and void, even if such terms and conditions have terminology to the contrary.

Authorized Signor’s Signature Authorized Signor’s Title

NOTARY PUBLIC/JUSTICE OF THE PEACE

COUNTY: ___________________________ STATE: ______________ ZIP: _________________

On the _____ day of _______________, 2023, personally appeared before me, the above named ________________________, in his/her capacity as authorized representative of ________________, known to me or satisfactorily proven, and took oath that the foregoing is true and accurate to the best of his/her knowledge and belief.

In witness thereof, I hereunto set my hand and official seal.

_________________________________________________________ (Notary Public/Justice of the Peace)

My commission expires: _________________________________________________________ (Date)

Mt. Washington Summit Road Co