RFB-7402 Addendum 2.pdf

RFB-7402 Addendum 2 Page 1 of 5

CITY OF YONKERS/YONKERS PUBLIC SCHOOLS Mike Spano, Mayor

Purchasing Victor Martinez, Director

TO: PROSPECTIVE BIDDERS MARCH 10, 2025

FROM: VANESSA BREMBS 5 PAGES

RE: RFB-7402: Twelve-month contract to purchase up to 20 AXIS V5925 2MP PTZ cameras w/CradlePoint modems, or Yonkers approved equals. The initial purchase will be for 8 units.

ADDENDUM NO. 2: CITY CLARIFICATIONS

The contents of this addendum alter and amend the original Bid requirements and take precedence over the related items therein. This addendum forms a part of the contract documents. Bidders must acknowledge receipt of all addenda when submitting their Bids. Failure to acknowledge receipt may render a Bid non-responsive and ineligible for award. Bidders are responsible for ensuring that they receive all addenda. All addenda will be posted on the Empire State Purchasing Group System

(http://www.empirestatebidsystem.com/).

Clarification to the Intent

The City has published a revised Schedule A and B as of 3/10/25. Please submit the revised Schedule

B as of 3/10/25 with your bid documents.

1)Question: Cradlepoint part number and watchdog capabilities 18" x 7” x 7” Black part number that you are looking for?

City Response: The Cradlepoint model is the S700. 14” x 7” x 7” refers to the dimensions of the outdoor enclosure. Black refers to the color of the enclosure.

2)Question: For CradlePoint, do you have a preference between 4G and 5G?

City Response: The Cradlepoint S700 is a 4G model.

3)Question: Where will the CradlePoint router be mounted?

City Response: The Cradlepoint is mounted inside the 14” x 7” x 7” enclosure.

4)Question: How will the router be powered?

City Response: The router is powered directly from a step-down with the Cradlepoint proprietary ac adapter end connected to the router. To power the box directly requires a 5-15 male power end exposed at the bottom of the enclosure, allowing for an *extension cord to be run to a cell tap* (*Already owned by

Yonkers. Only a description of the setup*)

City of Yonkers/Yonkers Public Schools One Larkin Center – 3rd Floor

Yonkers, New York 10701 Tel: (914) 377-6035

Email: vanessa.brembs@yonkersny.gov http://www.empirestatebidsystem.com/

RFB-7402 Addendum 2 Page 2 of 5

5)Question: How will the camera and any other devices connect to the router (e.g., Wi-Fi, physical ethernet port)?

City Response: The only device that connects to the router is the camera via the LAN port with a short

Ethernet jumper. The camera and modem are also powered via a step-down converter that receives power from a recessed male power plug end at the bottom of the enclosure.

6)Question: From the RFB-7402, Yonkers will provide an outdoor enclosure. Will this be an outdoor weatherproof enclosure? Also, what is the size of the enclosure and what will it be made of (e.g., metal or plastic)?

City Response: Yonkers is not providing the outdoor enclosure. The enclosure is specified within the revised Schedule A as an 14” x 7” x 7” enclosure, black in color.

7)Question: Can you provide a manufacturer's part number for the CradlePoint cellular modem?

City Response: Cradlepoint CDP-TAA-TB03-0700C4D-NN.

8)Question: Can you provide an illustration of the covert concealment enclosure?

City Response: No.

9)Question: Since we are only selling a product to you, and not installing the product, are we required to have insurance as mentioned in the document in SCHEDULE “C”

STANDARD INSURANCE PROVISIONS (Vendor / Contractor) on pages 29-30 of the RFB

City Response: Insurance not required to furnish the product.

10) Question: What material, if any, would you be looking for? Clear, tinted etc?

Do they need to open and close?

City Response: The main structure of the box should be opaque black plastic. There should be 3 windows

(one on each side) and the windows should be tinted. The enclosure needs to be able to be opened with a side latching system.

THE BID OPENING DATE REMAINS MARCH 21, 2025 AT 2:00 PM EST.

RFB-7402: ADDENDUM NO. 2 – ACKNOWLEDGEMENT

Legal Name of Bidder: ________________________________________________________________________________________

Address: ___________________________________________________________________________________________

Bidder’s Representative: ________________________________________Title:_______________________________

E-mail:__________________________________________________________________________________________

Telephone: ________________________________________________Cell:_________________________________

Signature: __________________________________________________Date: __________________________________

RFB-7402 Addendum 2 Page 3 of 5

SCHEDULE “A” – BID NO. RFB-7402- REVISED AS OF 3/10/25

SPECIFICATIONS / SCOPE OF SERVICES

TWELVE-MONTH CONTRACT TO PURCHASE UP TO 20 AXIS V5925 2MP PTZ CAMERAS

W/CRADLEPOINT MODEMS, OR YONKERS APPROVED EQUALS. THE INITIAL PURCHASE

WILL BE FOR 8 UNITS

INTENT

The City of Yonkers is seeking a Twelve-month contract to purchase up to 20 AXIS V5925 2MP PTZ cameras w/CradlePoint modems, or Yonkers approved equals. The initial purchase will be for 8 units.

Vendor Responsibility:

▪ Equipment must be furnished and delivered.

▪ Bidders who propose to furnish any “equal” products in response to RFB-7402 will include with their bid all pertinent technical information and technical specifications necessary for demonstrating the products’ ability to meet the same form and function as those specified. If bidding an “OR EQUAL”, detailed specification sheets must accompany each bid submission. Final approval of all “OR EQUAL” items will be determined by the City of Yonkers Police Department. Bidders proposing “OR EQUAL” shall state the manufacturer and model number they are offering on the BID SCHEDULE OF PRICES.

▪ If bidding an “or equal”, vendor may be required to provide a bid sample, at no cost to the City, to demonstrate the products meets the requirements specified.

▪ Do not alter the Bid Schedule of Prices.

▪ Vendor shall complete and return the BID SCHEDULE OF PRICES PG 27-28.

▪ Unit Bid Prices in dollars must also be written in words.

▪ Vendor shall mark unit price $0 if there is no cost to the item, vendor shall not leave unit price blank.

▪ All unit pricing must include shipping. Vendor shall not add a shipping line to the Schedule B.

▪ Or Equal must integrate with current Motorola Video Management System.

▪ The covert concealment enclosures are to be custom made to work with the Axis camera and

CradlePoint modems and contain three viewing windows in an 14" x 7" x 7" Black weather-proof exterior enclosure.

▪ Enclosures must be black to blend into the pole, and weather-proof for an outdoor environment.

Inside Delivery to Police Planning Division 104 South Broadway, 2ND floor, Yonkers NY 10701. DO NOT

DELIVER YOUR BID TO THIS LOCATION.

RFB-7402 Addendum 2 Page 4 of 5

SCHEDULE “B”

BID SCHEDULE OF PRICES ITEMIZED (“BSP”)

RETURN THIS BSP WITH YOUR BID. DO NOT ALTER THIS BSP –

ANY ALTERATIONS MADE WILL RENDER YOUR BID NON-RESPONSIVE

AND INELIGIBLE FOR AWARD.

BID NO. RFB-7402- REVISED AS OF 3/10/25

Twelve-month contract to purchase up to 20 AXIS V5925 2MP PTZ cameras w/CradlePoint modems, or

Yonkers approved equals. The initial purchase will be for 8 units

ITEM

ESTIMATED

QUANTITIES

DESCRIPTION - ITEMS WITH UNIT BID PRICES

WRITTEN IN WORDS

UNIT BID PRICES

DOLLARS CENTS

TOTAL AMT. BID

DOLLARS CENTS

AXIS V5925 2MP PTZ camera with 30x optical zoom and a CradlePoint cellular modern with remote access watchdog capabilities -14 " x 7" x 7" Black weather-proof exterior enclosure with three viewing windows-

Initial Purchase

As Specified: Yes______, No _____

OR EQUAL

MFR Name:_________________________

Model No.:__________________________

UNIT BID PRICE WRITTEN IN WORDS

AXIS V5925 2MP PTZ camera with 30x optical zoom and a CradlePoint cellular modern with remote access watchdog capabilities -14 " x 7" x 7" Black weather-proof exterior enclosure with three viewing windows-

ORDERED AS NEEDED OVER 12-MONTHS WITH A

MINIMUM ORDER OF ONE (1) EACH

As Specified: Yes______, No _____

OR EQUAL

MFR Name:_________________________

Model No.:__________________________

UNIT BID PRICE WRITTEN IN WORDS

RFB-7402 Addendum 2 Page 5 of 5

TOTAL BID - ITEMS 1 to 2, INCLUSIVE

PLEASE PRINT

WRITTEN IN WORDS: ___________________________ Dollars __________________________________ Cents

WRITTEN IN FIGURES: ________________________________________________________________________

LEGAL NAME OF

BIDDER: _____________________________________________________________________________________

ADDRESS: _______________________________________________________________________________

(PO BOXES

NOT ACCEPTABLE

PREPARED BY: ______________________________________________________________________________

TITLE: ______________________________________________________________________________________

SIGNATURE: _______________________________________________________________________________

TELEPHONE NO. : ___________________________________________________________________________

MOBILE NO: _____________________________________________________________________________

EMAIL: ____________________________________________________________________________________

DATE: ______________________________________________________________________________________