RFB 27-007 Metal Container Repair.pdf

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PURCHASING DEPARTMENT

City of Bryan

2611 N Earl Rudder Fwy Bryan, TX 77803

Phone: (979) 209-5500 ● Fax: (800) 296-4077

REQUEST FOR BID

No. 27-007

ANNUAL PRICE AGREEMENT FOR METAL

COMMERCIAL CONTAINER REPAIR

Date Issued: October 20, 2026

SEALED Bids Due: November 4, 2026

Bid Opening via Zoom:

Link: https://us02web.zoom.us/j/82036060958?pwd=lUgvJcrNHatM9ak6DfYbuQah1Mb7DL.1

Meeting ID: 820 3606 0958 Passcode: 215468 Dial In: 1-346-248-7799 (US)

Vendor Name: _________________________________ https://us02web.zoom.us/j/82036060958?pwd=lUgvJcrNHatM9ak6DfYbuQah1Mb7DL.1

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Disclosure Requirements

Chapter 176 of the Texas Local Government Code mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Bryan, including affiliations and business and financial relationships such persons may have with City of Bryan officers. An explanation of the requirements of Chapter 176, applicable forms and a complete text of the new law are available at:

http://www.bryantx.gov/purchasing-services/#vendorethics

If you are unable to obtain such information online, please contact the City of Bryan Purchasing Department, 2611 N Earl Rudder Fwy, Bryan, Texas 77803 or call (979)209- 5500.

BY DOING BUSINESS OR SEEKING TO DO BUSINESS WITH THE CITY OF BRYAN,

YOU ACKNOWLEDGE THAT YOU HAVE BEEN NOTIFIED OF THE REQUIREMENTS OF

CHAPTER 176 OF THE TEXAS LOCAL GOVERNMENT CODE AND THAT YOU ARE

SOLELY RESPONSIBLE FOR COMPLYING WITH THEM.

Disclosure of Interested Parties:

Section 2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016. The process as implemented by the Texas Ethics Commission is as follows:

1. A business entity must use the application to enter the required information on Form 1295 and print a copy of the form and a separate certification of filing that will contain a unique certification number.

2. An authorized agent of the business entity must sign the printed copy of the form and have the form notarized. The completed Form 1295 and certification of filing must be filed with the city “at the time the business entity submits the signed contract” to the city.

3. The city must notify the Commission, using the Commission’s filing application, of the receipt of the filed Form 1295 and certification of filing not later than the 30th day after the date the contract binds all parties to the contract.

For more information regarding how to file Form 1295, please click on the following link:

https://www.ethics.state.tx.us/filinginfo/1295/.

http://www.bryantx.gov/purchasing-services/#vendorethics https://www.ethics.state.tx.us/filinginfo/1295/

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TABLE OF CONTENTS

INTRODUCTION ……………………………………………………………………………………...4

SCHEDULE OF EVENTS

TERMS AND CONDITIONS

SPECIFICATIONS

BID SHEET

PAYMENT TERMS…………………………………………………………………………………..20

FELONY CONVICTION NOTIFICATION………………………………………………………….21

REFERENCES……………………………………………………………………………………….22

CERTIFICATION AND AUTHORIZATION OF BID………………………………………………23

NOTICE OF NON-PARTICIPATION……………………………………………………………….24

SAMPLE CONTRACT…………………………………………………………………………

EXHIBIT C -INSURANCE REQUIREMENTS……………………………………………………..31

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INTRODUCTION

The City of Bryan is soliciting bids for an Annual Price Agreement for Metal Commercial Container Repair.

In order to ensure a fair and objective RFB process and evaluation, all questions and inquiries related to this Request for Bid shall be addressed in writing via the Brazos Valley e- Marketplace Online Bidding System (https://brazosbid.ionwave.net) . The deadline for written questions and inquiries is October 30, 2026 @ 10:00 AM CST. Contact with any City of Bryan employee or official is prohibited without prior written consent from the Purchasing Department or designee. Offerors contacting any other employee(s) or official(s) without prior written consent risk elimination of their Bid from further consideration.

Sealed bids will be accepted until 3:00 PM CST, November 4, 2026 and publicly opened and read aloud via Zoom.

You may upload one (1) electronic bid response to the City’s procurement website at https://brazosbid.ionwave.net/. The electronic submission must include all required elements of the bid, such as pricing, required forms, and supporting documentation.

Please note: The City of Bryan is not responsible for high internet traffic or technical issues at or near the submission deadline. Bidders who submit during peak traffic times assume the risk that their response may not be received by the due date and/or time.

Alternatively, if you choose to submit a hard copy, one (1) original bid response must be returned in a sealed envelope clearly bearing the name and address of the respondent.

Sealed bid responses will be accepted until 3:00 p.m. CST on November 4, 2026, and shall be delivered to the location noted below:

RFB 27-007

Ashley Foley, Buyer

City of Bryan – Purchasing Department 2611 N Earl Rudder Fwy

Bryan TX 77803

Bidders are required to submit one (1) original bid, sealed. Bids must be completed and submitted on the forms found within the Specifications. Incomplete bid forms will invalidate the bid and the bid will be rejected and returned to the bidder. The right to accept any bid, or to reject any or all bids and to waive all formalities is hereby reserved by the City of Bryan, Texas.

Plans, Specifications and Information for Bidders are online at https://brazosbid.ionwave.net or may be examined at the Purchasing Department Office at 2611 N Earl Rudder Fwy, Bryan, Texas, (979) 209-5505.

The City believes that the data contained in these specifications is sufficient for the preparation of bids. Requests for additional information will be considered depending on the bid time frame and the availability of the requested information. Such information will be submitted to all known bidders simultaneously on the website mentioned above.

The City of Bryan reserves the right to accept or reject any or all bids, to waive any informalities and technicalities, to accept the offer considered most advantageous and to https://brazosbid.ionwave.net/ https://brazosbid.ionwave.net/?utm_source=chatgpt.com https://brazosbid.ionwave.net/

P a g e 5 | 32 award the bid to the vendor offering the best value to the City of Bryan. Additionally, all bidders are hereby notified that the City of Bryan shall consider all factors it believes to be relevant in the determination of the best value including, but not limited to, the proximity of the bidder as it relates to their ability to perform the contract for the City of Bryan.

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SCHEDULE OF EVENTS

• October 20 , 2026 – Issue Bid

• October 26, 2026, at 2:00 PM:

• NON-MANDATORY PRE-BID ZOOM MEETING

https://us02web.zoom.us/j/84572942647?pwd=4yLGDysT3pfGrHoqGFIkoEcL6opbQv.1

Meeting ID: 845 7294 2647 Passcode: 136362 Dial In: 1-346-248-7799 (US)

• October 30, 2026 @ 10:00 a.m. CST - Deadline for written requests for clarifications to the RFB.

• November 4 2026 @ 3:00 p.m. CST – Public bid opening. Any bid received on or after 2:00 PM CST will be considered late and returned unopened.

• November 2026: Anticipated date of award

• December 8, 2026 - Anticipated date of City Council award.

https://us02web.zoom.us/j/84572942647?pwd=4yLGDysT3pfGrHoqGFIkoEcL6opbQv.1

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TERMS AND CONDITIONS

Definitions In order to simplify the language throughout this request for Bids, the following definitions shall apply:

CITY - Same as City of Bryan.

CITY COUNCIL - The elected officials of the Cities of Bryan, Texas who have been given the authority to exercise such powers and jurisdiction of all City business as conferred by the State Constitution and laws.

CONTRACT - An agreement between the City and a Vendor to furnish products over a designated period of time during which repeated purchases are made of the commodities specified.

VENDOR - The successful Bidder(s) of this Bid request.

RFB - Request for Bids.

Instructions The following instructions apply to all Bids and become a part of terms and conditions of any Bid submitted to the City of Bryan Purchasing Department, unless otherwise specified elsewhere in this Bid request.

Notification The City of Bryan uses multiple channels for the notification and dissemination of all invitations to Bid. Approved methods of dissemination include: City of Bryan website or the City of Bryan Purchasing office. The receipt of solicitations through any other means may result in the receipt of incomplete specifications or addenda which could ultimately render your Bid non-compliant. The City of Bryan accepts no responsibility for the receipt or notifications of solicitations through any other source.

Form SEALED Bids must be submitted on this form only. Bidders are required to submit one (1) original Bid. All Bids submitted must be itemized with prices extended when practical. ONLY

SEALED BIDS ARE ACCEPTABLE.

Felony Conviction Notification All Bidders must submit with their Bid the Felony Conviction Notification form if contained within this Bid package. Failure to acknowledge and submit the completed Felony Conviction Notification form is sufficient cause for the Bid to be rejected.

Bid Return Bid must be sealed, and to ensure proper recognition upon its arrival, list your Company Name, Bid Name on the outside of your envelope. Bids must be completed and submitted on the forms found within the Specifications.

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Late Bids Bids must be received by the Purchasing Department prior to 3:00 PM CST on the date indicated on this form. Late Bids will not be opened and will be returned to the bidder unopened.

Acceptance The City of Bryan reserves the right to accept or reject any or all Bids, to waive any informalities and technicalities, to accept the offer considered most advantageous in order to obtain the best value for the City. Causes for rejection of a Bid may include, but shall not be limited to, the bidder’s current violation of any City ordinance, the bidder’s current inability to satisfactorily perform the work or service, or the bidder’s previous failure to properly and timely perform its obligations under a contract with the City. Bidders may be disqualified and rejection of Bids may be recommended for any (but not limited to) of the following causes: 1) Failure to use the Bid form furnished by the City; 2) Lack of signature by an authorized representative on the Bid form; 3) Failure to properly complete the Bid; 4) Evidence of collusion among bidders; 5) Omission of uncertified personal or company check as a Bid guarantee (if Bid Bond required); or 6) Unauthorized alteration of Bid form. City reserves the right to waive any minor informality or irregularity.

All Bidders are hereby notified that the City of Bryan shall consider all factors it believes to be relevant in selecting the offer that provides the best value for the City including, but not limited to the purchase price, the proximity of the bidder as it relates to his ability to perform the contract for the City of Bryan, the delivery date, the reputation of the bidder and the bidder’s goods or services, the quality of the bidder’s goods or services, the bidder’s past performance under contracts with the City of Bryan and the bidder’s compliance with City ordinances.

The City of Bryan, Texas is committed to obtaining its goods, products and services at the lowest price possible which benefits all the citizens of Bryan. Therefore, in order to accomplish this objective/goal, it is not the intention of the City neither to exclude particular Contractors or manufacturers. Names, trade names, brand names, catalog numbers, technical data, etc. used in the specifications are there for the sole purpose of establishing and describing general performance, quality levels, type and dimensions and such references are not intended to be restrictive. Alternate Bids on similar or comparable products and services of any manufacturer or Vendor equal to the products and services described in the specifications are invited and will be given careful consideration provided the alternate will accomplish the same task. The City of Bryan shall be the sole judge on whether the alternate product and service is similar to, equal to and in compliance with that specified. The decision of the City shall be final.

"In literal compliance" in reference to standards and specifications, shall mean the meeting or exceedance of all, or nearly all, of the said standards and specifications. If the City determines that standards and specifications are in literal compliance where not all standards and specifications have been met or exceeded, the City must base such a determination on its finding that any standards and specifications which have not been met or exceeded do not render the bidder’s product any less usable for the purpose for which it is intended.

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Collusion Advanced disclosures of any information to any particular bidder which gives that particular bidder any advantage over any other interested bidder in advance of the opening of Bids, whether in response to advertising or an informal request for Bids, made or permitted by a member of the governing body or an employee or representative thereof, will cause to void all Bids of that particular Bid solicitation or request.

Irregular Bid Submittals Bids will be considered irregular and may be rejected by the City of Bryan if they show any omissions, alterations of form, additions, or conditions not called for, unauthorized alternate Bids, or irregularities of any kind. However, the City reserves the right to waive any irregularities and to make the award providing the best value to the City.

Award of Contract The Bid award may be based on, but not necessarily limited to, the following factors:

a. Conformity to specifications:

b. the rate for services, including payment discount terms;

c. the reputation of the bidder and of the bidder’s goods or services;

d. the quality of the bidder’s goods or services;

e. the extent to which the goods or services meet the City’s needs;

f. the bidder’s past relationship with the City;

g. delivery terms;

h. payment terms;

i. availability of repair and maintenance parts;

j. financial condition;

k. the total long-term cost to the City to acquire the bidder’s goods or services; and

l. any relevant criteria specifically listed in this request for Bid.

The City prefers to award the entire contract to a single Contractor; although, the City reserves the right to award a primary contract and a secondary contract in an effort to secure a back-up Vendor to be used in emergency situations in the event the primary Vendor is unable to respond as needed.

Term of Contract This contract shall become effective from date of acceptance and approval by the City of Bryan and shall remain in effect through September 30, 2027. The City shall have the option to renew the Contract for up to four (4) additional twelve (12) month periods. Any renewal shall be subject to the availability of funding and approval by the City. Bid prices shall remain fixed during each contract term.

Assignment of Contract This contract cannot be transferred or assigned to another party without the written consent of the City's Purchasing Agent and may be subject to cancellation if such consent is requested.

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Contract Termination The City may terminate this Contract at any time upon thirty (30)-calendar days written notice. Upon the Contractor’s receipt of such notice, the Vendor shall cease work immediately. The Vendor shall be compensated for the services satisfactorily performed prior to the termination date.

If, through any cause, the Vendor fails to fulfill its obligations under this Contract, or if the Vendor violates any of the agreements of this Contract, the City has the right to terminate this Contract by giving the Vendor five (5) calendar days written notice. The Vendor will be compensated for the services satisfactorily performed before the termination date.

Termination of the contract for cause shall be deemed as sufficient evidence and cause to remove the Contractor’s name from the bidder’s list for receiving future Bids.

Reimbursements There is no expressed or implied obligation for The City of Bryan to reimburse responding Contractors for any expenses incurred in preparing Bids in response to this Request for Bids and City of Bryan will not reimburse responding Contractors for these expenses, nor will the City of Bryan pay any subsequent costs associated with the provision of any additional information or presentation, or to procure a contract for these services.

Certification RFBs must be completed and submitted as required in this document. Certification form must be fully completed. Failure to submit the certification form within the sealed RFB will result in the RFB being rejected as non-responsive.

Minority Owned Businesses Minority business enterprises will be afforded full opportunity to submit Bids in response to this invitation and will not be discriminated against on the grounds of race color, creed, sex, or national origin in consideration for an award.

City Ordinances The City of Bryan also reserves the right to reject the Bid of any bidder who is currently in violation of any City ordinance. The City may, at its option, choose to negotiate a settlement of the ordinance violation as a condition of the Bid award.

Error-Quantity Bids must be submitted on units of quantity specified. In the event of errors in extended prices, the unit price shall govern. Any suggested quantity to secure better prices is welcomed. When discrepancies occur between words and figures, the words shall govern.

Quantities Quantities indicated in the Bid are estimated based upon the best available information. The City reserves the right to increase or decrease the quantities by any amount deemed necessary to meet its needs without any adjustments in the unit Bid prices.

Variations Any variation from these specifications must be indicated on the Bid sheet(s).

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F.O.B.-Damage Bids will not be considered unless Bid F.O.B. delivered Bryan, Texas. If shipping costs are not included in the unit Bid price, bidder must give exact delivery cost, which is to be prepaid or added to the invoice. The City of Bryan assumes no liability of goods delivered in a damaged or unacceptable condition.

Firm Prices Bidders must hold Bid prices for 90 days after the Bid opening date to allow the City sufficient time to award a contract. Once a Contract is awarded, the successful bidder must hold Bid prices for the duration of the Contract.

Cooperative Agreements Successful bidder agrees to extend prices and terms to all governmental entities that has entered into, or will enter into, joint purchasing inter-local cooperation agreements with the City of Bryan.

Authorized Signature Bids must show Contractor’s full name and mailing address of bidder and be manually signed by an authorized sales or quotation representative of the bidder. Vendor name and authorized signature should appear on each page of Bid where spaces are provided.

Submission of a signed bid will be interpreted to mean that bidder has hereby agreed to all terms and conditions set forth in all of the sheets which make up this invitation.

Withdrawal-Alteration of Bids Bids cannot be altered after receiving time or opening time. No Bid may be withdrawn after opening time without acceptable reason in writing and with the approval of the purchasing agent.

Lump Sum Bids Lump sum Bids will be considered only if unit prices are quoted also. However, the totals of such quoted unit prices and the lump sum Bids will not be considered if the price quoted also involves prices of commodities requested on an entirely separate Bid request.

All-or-None Bids All-or-none Bids will be considered only if bidder quoted prices on all items requested. If a bidder desires the City to consider an all-or-none Bid, it must be stated on the Bid sheet(s).

All-or-none Bids will not be considered if prices quoted involved prices of items and services requested on an entirely separate Bid request.

Payment of Invoices Invoices must be submitted by the successful bidder in duplicate to the City of Bryan, Finance Department, P.O. Box 1000, Bryan, Texas 77805, (979) 209-5080. All invoices to be paid in full within thirty (30) days after satisfactory delivery and billing, whichever is the later. All invoices shall be submitted in accordance with the Bid unit prices. Invoices shall not contain work that was not satisfactorily completed. Repeated failure on the part of the Vendor to submit accurate invoices shall be sufficient cause to cancel the contract. The City will not be liable for payment of invoices received more than sixty (60) days after delivery of order, or completion of services.

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Cash Discounts Bidders may quote additional cash discount terms in the Cash Discount Column. If no discount is shown, prices are to be assumed net. Discount period to be started from the date of completion of entire order or date of receipt of invoice, whichever occurs last regardless of date of invoice.

Taxes The City of Bryan is exempt from Federal Excise, State Sales and Transportation Taxes. TAX MUST NOT BE INCLUDED IN BID. The City upon request will execute Tax Exemption Certificates. The City of Bryan is statutorily exempt from State and Local Sales tax and a permit number is not required.

Delivery Bids must show the number of consecutive calendar days required to deliver the materials, services or equipment under normal conditions. Failure to specify delivery time will be considered reason enough to cause the Bid to be disregarded. Delivery time quoted will be given consideration in awarding orders. If delivery is not made within ten (10) days after number of days specified on Bid, entire order may be canceled and bidder's name removed from mailing list.

Liability The successful bidder shall be liable for all damages incurred while in the performance of services pursuant to this request.

Safety Data Sheets SDS's must be provided prior to or with receipt of order, and when revised. Containers must be properly labeled and identified in accordance with the OSHA Hazard Communication Standard. Improperly labeled containers will result in refusal of the shipment and possible change in Contractors.

Patents, Franchises, etc.

The successful bidder agrees to protect the City from any claim involving patent right infringements, copyrights or sales franchises.

No Bids If bidder is unable to quote, the Bid form should be returned to the purchasing agent before opening time, and reason given for not proposing if bidder desires to propose on future purchases.

Addenda In the event of a needed change in the published Bid documents, it is understood that all the foregoing terms and conditions and all performance requirements will apply to any published addendum.

All published addenda shall be signed and included with your response package as acknowledgement of the addendum. Bidders are responsible for obtaining all published

P a g e 13 | 32 addenda from the City of Bryan Purchasing office or by downloading these documents from the City of Bryan website. The City assumes no responsibility for the Bidders failure to obtain or properly submit any addendum. Failure to acknowledge and submit any addendum may be cause for the Bid to be rejected. The City’s decision to accept or reject any particular Bid due to a failure to acknowledge and submit addenda shall be final.

Fiscal Funding All deliveries are to be made to the Purchasing Department located at 2611 N Earl Rudder Fwy, Bryan, Texas, unless otherwise specified in the Bid Request or Purchase Order.

Deliveries will be accepted only during normal working hours on normal working days.

Unless otherwise indicated, items received must be new and in first-class condition. Types of materials normally packaged for protection and convenience in storage shall be in the proper containers.

The City of Bryan, Texas operates and is funded on a fiscal year basis; accordingly, the City reserves the right to terminate, without liability, any contract for which funding is not available.

Renewal of contract will be in accordance with Local Government Code 271.903 concerning non-appropriation of funds for multi-year contracts. The City reserves the right to rescind the contract at the end of each fiscal year if is determined that there are insufficient funds to extend the contract.

Court Jurisdiction The City of Bryan and the successful Vendor will agree that the contract awarded from this Request for Bid shall be governed by the laws of the State of Texas. The parties agree that performance and all matters related thereto shall be in a state court of competent jurisdiction in Brazos County, Texas and further that neither party will seek to remove such litigation to the federal court system by application of conflict of laws or any other removal process to any Federal Court or court not in Texas.

Legislative Acts Pursuant to Texas Government Code 2252.152, contracts with companies engaged in business with Iran, Sudan, or foreign terrorist organizations are prohibited; a governmental entity may not enter into a governmental contract with a company that is identified on a list prepared and maintained under Government Code Sections 806.051, 807.051, or 2252.153.

Pursuant to Government Code 2270.002, a governmental entity may not enter into a contract with a company for goods or services unless the contract contains written verification the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract.

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Basic Safeguarding of Vendor Information Systems A. The Vendor shall apply basic safeguarding requirements and procedures to protect the Contractor’s information systems whenever the information systems store, process or transmit any information, not intended for public release, which is provided by or generated for the City. This requirement does not include information provided by the City to the public or simple transactional information, such as that necessary to process payments. These requirements and procedures shall include, at a minimum, the security control requirements “reflective of actions a prudent business person would employ” which are outlined in the Federal Acquisition Regulations FAR 52.204- 21(b) and codified in the Code of Federal Regulations at 48 C.F.R. § 52.204-21(b) (2016).

B. Vendor shall include the substance of this clause in subcontracts under this contract (including subcontracts for the acquisition of commercial items other than commercially available off-the-shelf items) in which the sub-provider may have City contract information residing in or transiting through its information system.

In the event a new contract cannot be executed at the anniversary date of the original term or any renewal term, the contract may be renewed month-to-month until a new contract is executed.

Bond Requirements When the contract amount is $50,000 or more, a payment bond in an amount of not less than one hundred percent (100%) of the contract price, conditioned upon payment to all persons supplying labor and materials, shall be executed by the successful Bidder and shall accompany the signed contract.

When the contract amount is $100,000 or more, a performance and a payment bond in an amount of not less than one hundred percent (100%) of the contract price, conditioned upon faithful performance of the contract in accordance with the plans, specifications and contract documents and payment to all persons supplying labor and materials, shall be executed by the successful Bidder and shall accompany the signed contract.

Insurance Requirements Vendor agrees to have and maintain the policies set forth in Exhibit C, Insurance Requirements, which is attached hereto and incorporated herein. All policies, endorsements, certificates, and/or binders shall be subject to approval by the City as to form and content. These requirements are subject to amendment or waiver only if so approved in writing by the City. A lapse in any required coverage shall be a breach of this Contract.

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SPECIFICATIONS

RFB 27-007

“Annual Price Agreement for Metal Commercial Container Repair”

SCOPE

It is the intent of this Request for Bid to establish an annual price agreement for repairs of side loading metal commercial containers varying in size from 2 cubic yard (cy), 3cy, and 4cy and metal front loading containers varying in size from 3cy, 4cy, 6cy, and 8cy. The containers are to be used for commercial collection of solid, non-hazardous, commercial waste, and will be serviced by City of Bryan vehicles utilizing side and front loader lifters.

QUANTITIES

The City’s annual quantities list on the bid sheets are estimates only. These figures are based on previous year's expenditures and our anticipated requirements for a one (1) year period. The City anticipates annual expenditures of approximately $75,000.00. The City does not guarantee nor imply that these estimates will be our actual requirements and does not guarantee any given quantity. Repairs will be required on an as-needed basis.

BID PRICING

Pricing to be firm fixed pricing for the entire contract period. Bid unit pricing must include all charges for pickup and delivery. No other cost will be allowed during the contract period or any extension period.

PICKUP/DELIVERY

Bid pricing shall include all picked up and delivered charges. City will hold cans until there is a sufficient amount to be picked up. Vendor must specify on the bid sheet the minimum and maximum number they will pick up in one visit. All pickups and deliveries shall be scheduled 72 hours in advance by calling (979) 209-5945.

QUALITY SERVICE

Quality of service is a major consideration in the award of this contract. City retains option to terminate the contract with written notice due to Contractor’s noncompliance with any term, condition or requirement of this contract.

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METAL CONTAINER SPECIFICATIONS

METAL SIDE LOAD CONTAINERS:

Capacity: 2 CY 3 CY 4CY

Body:

Front 14 gauge steel 14 gauge steel 12 gauge steel

Side 14 gauge steel 14 gauge steel 14 gauge steel

Rear 14 gauge steel 14 gauge steel 14 gauge steel

Bottom: 12 gauge steel welded to side panel

Lifting Mechanism: EMCO Style to be ½” steel plate

Bumper Plates:

2” x 2” x 3/16” steel angle bumpers minimum of 8” above and below arms

Support Channels:

Two 10-gauge steel channels with 3/16” steel plates caps on both ends to provide minimum 3” airspace underneath container. Channels should run the full length of container from front to back.

Lids:

Two single wall rubber plastic alloy lids with minimum 80% recycled content

OR

Two single wall rubber/plastic alloy lids with minimum 80% recycled content material; 14 gauge steel upper section with a minimum of three 1” pipe hinges and a ½” steel lid hinge rod.

Paint:

Prime inside, outside, and under bottom with red oxide primer. Finish coat on outside only with industrial enamel. Paint must be fade resistant. Color to be Sherwin Williams Tan 10266 or equivalent.

Drain Plug: 1 plug with removable end cap

Warranty: 1 year against defects in materials, workmanship and rust out.

Delivery:

Delivery shall be F.O.B. City of Bryan, MSC Warehouse, 1111 Waco Street, Bryan, TX 77803

Miscellaneous:

Container shall be free from sharp corners, edges, points, or other structures that could represent hazard or nuisance.

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METAL FRONT LOAD CONTAINERS-Top Loading:

Capacity: 3CY 4CY 6 CY 8CY

Body:

Front 14 gauge steel 12 gauge steel 12 gauge steel 12 gauge steel

Side 14 gauge steel 14 gauge steel

Plastic* (80% Recycled Content)

Plastic* (80% Recycled Content)

*Must have side panel access on both sides of container for both 6CY and 8CY

Rear 14 gauge steel 14 gauge steel 12 gauge steel 12 gauge steel

Bottom: 12 gauge steel welded to side panel

Lifting Sleeves:

Sleeves and gussets to be 10 gauge steel. Sleeve guides should have minimum 3/16” steel on all three exposed sides of sleeve.

Bumper Plates:

Minimum 3/16” steel plates on each front corner to protect sides and front of container.

Bumpers should keep the crossbar between the forks at minimum of ¾” away from container front.

Support Channels:

# Channels:

3CY 4CY 6 CY 8CY

2 2 3 3 10-gauge steel channels with 3/16” steel plate caps on both ends to provide minimum 3” airspace underneath container. Channels should run the full length of container from front to back.

Lids:

Two single wall rubber plastic alloy lids with minimum 80% recycled content

OR

Two single wall rubber/plastic alloy lids with minimum 80% recycled content material; 14 gauge steel upper section with a minimum of three 1” pipe hinges and a ½” steel lid hinge rod.

Paint:

Prime inside, outside, and under bottom with red oxide primer. Finish coat on outside only with industrial enamel. Paint must be fade resistant. Color to be Sherwin Williams Tan 10266 or equivalent.

Drain Plug: 1 plug with removable end cap

Warranty: 1 year against defects in materials and workmanship. 10 years against rust out.

Delivery:

Delivery shall be F.O.B. City of Bryan, MSC Warehouse, 1111 Waco Street, Bryan, TX 77803

Miscellaneous:

Container shall be free from sharp corners, edges, points, or other structures that could represent hazard or nuisance.

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BID SHEET

(Page 1 of 2)

RFB #27-007 - “Annual Price Agreement for Metal Commercial Container Repairs”

To be accepted, bidders must thoroughly complete all blanks in this section. (Please type or write legibly in ink.) Bidders must ensure that all calculations are correct. Calculation errors may be cause to reject a bid package. If there are discrepancies in unit price and total, unit price will prevail.

Quantities indicated in the Bid are estimated based upon the best available information. The City reserves the right to increase or decrease the quantities by any amount deemed necessary to meet its needs without any adjustments in the unit bid prices.

To be accepted, bidders must thoroughly complete all blanks in this section. (Please type or write legibly in ink.) Bidders must ensure that all calculations are correct. Calculation errors may be cause to reject a bid package. If there are discrepancies in unit price and total, unit price will prevail.

METAL SIDE LOAD CONTAINERS:

If an option is not available, please indicate as N/A

REQUESTED

REPAIR:

UNIT

PRICE Extended

Cost

UNIT

PRICE Extended

Cost

UNIT

PRICE Estimated

Cost EST.

QTY 2CY 3CY 4CY

10 Steel Bottom $ $ $ $ $ $

Remove old paint, prime, and apply non-fading paint

20 Lids $ $ $ $ $ $

10 Support Channels $ $ $ $ $ $

5 Bumper Plates $ $ $ $ $ $

10 Replace Lifting Mechanism $ $ $ $ $ $

Total $ $ $

SPECIFY: Minimum number to be picked up ______Maximum number to be picked up _________

P a g e 19 | 32

BID SHEET (CONTINUED)

(Page 2 of 2)

RFB #27-007

“Annual Price Agreement for Metal Commercial Container Repairs”

METAL FRONT LOAD CONTAINERS-Top Loading:

If an option is not available, please indicate as NA

REQUESTED

REPAIR:

UNIT

PRICE Estimated

Cost

UNIT

PRICE Estimated

Cost

UNIT

PRICE Estimated

Cost

UNIT

PRICE Estimated

Cost EST.

QTY 3CY 4CY 6CY 8CY

40 Steel Bottom $ $ $ $ $ $ $ $

Remove old paint, prime, and apply non-fading paint

20 Side Panel/Doors NA N/A $ $ $ $

80 Lids $ $ $ $ $ $ $ $

20 Support Channels $ $ $ $ $ $ $ $

5 Bumper Plates $ $ $ $ $ $ $ $

10 Repair Lifting Sleeve $ $ $ $ $ $ $ $

5 Replace Lifting Sleeve $ $ $ $ $ $ $ $

Total $ $ $ $

SPECIFY: Minimum number to be picked up ______Maximum number to be picked up _________

Specify: Repair will be made within _______ consecutive calendar days after receipt of order

P a g e 20 | 32

METHOD OF PAYMENT

1) PAYMENT TERMS: Net 30 (Contractor paid within 30 days of invoice or receipt of goods accepted in good order.)

2) PROMPT PAYMENT DISCOUNT: ________% within 10 days (e. g. 1%, 2%, 5%)

AND/OR (check one)

3) ELECTRONIC FUNDS TRANSFER DISCOUNT __________yes __________no

--If “yes” discount offered: _________% (e.g., 1%, 2%, 5%)

Company Name: _____________________________________

P a g e 21 | 32

FELONY CONVICTION NOTIFICATION

Any person and/or business entity that enters into a contract with the City of Bryan must give advance notice to the City if any employee or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony. The notice must also describe the role that the employee, owner, or operator will perform in executing the contract. The City may require substitution of employees in the performance of the contract.

The City may terminate a contract with a person or business entity if the City determines that the person or business entity failed to give notice as required by this clause, misrepresented the conduct resulting in the conviction, or failed to substitute personnel at City’s request.

I, the undersigned agent for the Vendor named below, certify that the information concerning notification of felony convictions has been reviewed by me and the following information furnished is true to the best of my knowledge.

Contractor’s Name:

Authorized Company Official’s Name (Printed) Date

A. My Vendor is not owned or operated by anyone who has been convicted of a felony nor does it have any employees who have been convicted of a felony:

Signature of Company Official:

B. My Vendor has employee(s) or is owned or operated by the following individual(s) who has/have been convicted of a felony:

C. Provide a general description of the conduct resulting in the conviction of a felony.

D. Describe the role that the person(s) convicted of a felony will play in the performance of the contract.

P a g e 22 | 32

REFERENCES

References: The City of Bryan will conduct reference checks as needed to evaluate bids. The City may contact those listed, and inclusion of this listing in your bid is agreement that the City may contact the named reference. The City reserves the right to contact other companies or individuals that can provide information to the City that will assist the City in fully evaluating the Contractor.

All reference checks must show that the successful bidder is in good standing with their current and previous customers. All bidders are required to provide a minimum of five (5) reference(s) from current and recent clients of similar size (and/or projects recently completed of similar size and scope.)

COMPANY NAME: _________________________________________________________________

CONTACT: ________________________________________________________________________

ADDRESS: ________________________________________________________________________

PHONE #: _________________________________________________________________________

COMPANY NAME: _________________________________________________________________

CONTACT: ________________________________________________________________________

P a g e 23 | 29

CERTIFICATION AND AUTHORIZATION OF BID

The undersigned certifies that he has fully read and understands this "Request for Bid" and has full knowledge of the scope, quantity, and quality of the services and materials to be furnished and intends to adhere to the provisions described herein. The undersigned also affirms that they are duly authorized to submit this Bid, that this Bid has not been prepared in collusion with any other Contractor, and that the contents of this Bid have not been communicated to any other Vendor prior to the official opening of this Bid. Additionally, the undersigned affirms that the Vendor is willing to sign the enclosed Exhibit A, Standard Form of Contract, if awarded the Bid.

By signing below, the VENDOR certifies that neither the signatory, nor any co-owner of the CONTRACTOR, is related to a member of the City Council of the City of Bryan within the third degree of consanguinity (blood) or within the second degree of affinity (marriage).

Signed By: _________________________________ Title:

Typed Name: _______________________ Company Name:

Phone No.: ______________________________ Fax No.:

Email:

Bid Address:

P.O. Box or Street City State Zip

Order Address:

Remit Address:

Federal Tax ID No.: _____________________________

Date:

Payment Notice: The City of Bryan has partnered with PaymentWorks to automate our Vendor management process for payments related to goods and services provided to the city. This protects the financial information of our payees, eliminates payment fraud, and ensures regulatory compliance.

All new Contractors and/or Vendor updates must be invited to register by the City of Bryan through the PaymentWorks secure site. Existing Contractors will be invited to register over the next several months but this will not preclude conducting business prior to registration through PaymentWorks. For more information, please contact us at ContractorInfo@bryantx.gov.

mailto:VendorInfo@bryantx.gov

P a g e 24 | 29

NOTICE OF NON-PARTICIPATION

The City of Bryan is soliciting bids for the Annual Contract for Demolition of Structures.

If, for some reason, you are not participating in the solicitation, PLEASE complete the following and return to:

City of Bryan Purchasing Department

2611 N Earl Rudder Fwy Bryan TX 77803

DO NOT return the solicitation packet. Failure to respond may result in removal of your organization from our current Vendor file.

Company Name: ______________________________

Address: ______________________________

Phone number: ______________________________

Fax number: ______________________________

Reason for no response to this RFB. Please check the item that applies:

_____ Suitable, but engaged in other work _____ Do not sell the item(s) required.

_____ Cannot be competitive.

_____ Cannot meet the specifications highlighted in the attached Bid.

_____ Cannot provide insurance required.

_____ Cannot provide bonding required.

_____ Cannot comply with indemnification requirements.

_____ Job too large.

_____ Job too small.

_____ Do not wish to do business with the City.

_____ Other reasons; please explain.

Other remarks:

Signature Title

P a g e 25 | 32

RFB 27-007

CONTRACT FOR ANNUAL PRICE AGREEMENT FOR METAL COMMERCIAL

CONTAINER REPAIR

This Contract, dated _____________, is between the City of Bryan, a Texas home-rule municipal corporation, (the City) and ________________________________(the Contractor), whereby the Vendor agrees to provide the City with certain services as described herein and the City agrees to pay the Vendor for those services.

1. Scope of Services

The Service Provider agrees to provide the City with the services as described in Exhibit A, RFB #27- 007, which is incorporated herein by reference for all purposes, and which services may be more generally described as follows:

ANNUAL PRICE AGREEMENT FOR METAL COMMERCIAL CONTAINER REPAIR

2. Payment

In consideration of the Contractor’s provision of the services in compliance with all terms and conditions of this Contract, the City shall pay the Vendor according to the terms set forth in Exhibit A, RFB 27-007. Except in the event of a duly authorized change order, approved by the City in writing, the total cost of all services provided under this Contract may not exceed $xxxxx.00.

3. Time of Performance

A. All work and services provided under this Contract must be completed according to the Scope of Services described in Exhibit A, RFB 27-007.

B. Time is of the essence of this Contract. The Vendor shall be prepared to provide the services in the most expedient and efficient manner possible in order to complete the work by the times specified and described in Exhibit A, RFB 27-007.

C. Extension of Contract. The City shall have the option of extending this contract, subject to approval of funding and review of the service provided by the Service Provider, for four (4) additional one (1) year terms to be extended on (1) year at a time. Contracts are extended upon mutual agreement of both Service Provider and the City. The City of Bryan will not consider Contract extension which include any increase in unit bid prices

4. Performance Standards, Indemnification, and Release

P a g e 26 | 32

A. As an experienced and qualified Contractor, the Contractor agrees that the services provided by the Contractor reflect the professional and industry standards, procedures, and performances. The Contractor agrees that the selection and supervision of personnel, and the performance of services under this Contract, will be pursuant to the standard of performance in the profession. The Contractor agrees that the Contractor will exercise diligence and due care and perform in a good and workmanlike manner all of the services pursuant to this Contract. Approval of the City shall not constitute, or be deemed, a release of the responsibility and liability of the Contractor, its employees, agents, or associates for the exercise of skill and diligence to promote the accuracy, competency and quality of the services provided, nor shall the City's approval be deemed to be the assumption of responsibility by the City for any defect or error in the aforesaid services provided by the Contractor, its employees, associates, agents, or subcontractors.

B. The Contractor shall promptly correct any defective work furnished by the

Contractor at no cost to the City. The City's approval, acceptance, use of, or payment for, all or any part of the Contractor’s services hereunder or of the scope of work itself shall in no way alter the Contractor’s obligations or the City's rights hereunder.

C. In all activities or services performed hereunder, the Contractor is an independent contractor and not an agent or employee of the City. The Contractor and its employees are not the agents, servants, or employees of the City. As an independent contractor, the Contractor shall be responsible for the services and the final work product contemplated under this Contract. Except for materials furnished by the City, the Contractor shall supply all materials, equipment, and labor required for the services to be provided under this Contract. The Contractor shall have ultimate control over the execution of the services. The Contractor shall have the sole obligation to employ, direct, control, supervise, manage, discharge, and compensate all of its employees or subcontractors, and the City shall have no control of or supervision over the employees of the Contractor or any of the Contractor’s subcontractors.

D. The Contractor must at all times exercise reasonable precautions on behalf of, and be solely responsible for, the safety of its officers, employees, agents, subcontractors, licensees, and other persons, as well as their personal property, while in the vicinity of the project or any of the work being done on or for the project. It is expressly understood and agreed that the City shall not be liable or responsible for the negligence of the Contractor, its officers, employees, agents, subcontractors, invitees, licensees, and other persons.

E. Responsibility for damage claims (indemnification): Contractor shall defend, indemnify and save harmless the City and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description brought for or on account of any injuries or damages received or sustained by any person or persons or property resulting from the Contractor’s negligent performance of the work, or by or on account of any claims or amounts recovered under the Workmen’s Compensation Law or any other law, ordinance, order or decree, and his sureties shall be held until such suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory

P a g e 27 | 32 evidence to the effect furnished the City. Contractor shall defend, indemnify and save harmless the City, its officers, agents and employees in accordance with this indemnification clause only for that portion of the damage caused by Contractor’s negligence.

F. Release. The Contractor releases, relinquishes, and discharges the City, its officers, agents, and employees from all claims, demands, and causes of action of every kind and character, including the cost of defense thereof, for any injury to, sickness or death of the Contractor or its employees and any loss of or damage to any property of the Contractor or its employees that is caused by or alleged to be caused by, arises out of, or is in connection with the Contractor negligent performance of the work. Both the City and the Contractor expressly intend that this release shall apply regardless of whether said claims, demands, and causes of action are covered, in whole or in part, by insurance.

5. Termination

A. The City may terminate this Contract at any time upon thirty (30) calendar days’ written notice. Upon the Contractor’s receipt of such notice, the Contractor shall cease work immediately. The Contractor shall be compensated for the services satisfactorily performed prior to the termination date.

B. If, through any cause, the Contractor fails to fulfill its obligations under this Contract, or if the Contractor violates any of the agreements of this Contract, the City has the right to terminate this Contract by giving the Contractor five (5) calendar days written notice. The Contractor will be compensated for the services satisfactorily performed before the termination date.

C. No term or provision of this Contract shall be construed to relieve the

Contractor of liability to the City for damages sustained by the City because of any breach of contract by the Contractor.