Bid Invitation (28).pdf

27-007

General Contractor

Issue Date: 8/4/2026

Questions Deadline: 8/14/2026 02:00 PM (MT)

Response Deadline: 8/26/2026 02:00 PM (MT)

Contact Information Contact: Gabriel Fuentes Buyer Address: 4900 Woodrow Bean Dr.

El Paso, TX 79924 Phone: 1 (915) 230-3118 Email: gbfuente@episd.org

Deadline: 8/26/2026 02:00 PM (MT) 27-007Page 1 of 33 pages

Event Information Number: 27-007 Title: General Contractor Type: Competitive Sealed Proposal Issue Date: 8/4/2026 Question Deadline: 8/14/2026 02:00 PM (MT) Response Deadline: 8/26/2026 02:00 PM (MT) Notes:

El Paso ISD is seeking proposals from qualified general contractors to provide construction, renovation, repair, maintenance, and related services at various district facilities. Work may include coordination and management of multiple construction trades and disciplines for building renovations, site improvements, infrastructure repairs, interior and exterior upgrades, and associated construction activities necessary to maintain safe, functional, and code-compliant facilities.

Ship To Information Contact: EPISD Procurement & School

Resources Address: 4900 Woodrow Bean Dr.

El Paso, TX 79924 Phone: (915) 230-3100 Email: bids@episd.org

Billing Information Contact: Accounts Payable Address: PO Box 20100

El Paso, TX 79998 Phone: (915) 230-2136 Email: accountspayable@episd.org

Bid Activities

Non Mandatory Pre-Proposal Informational Conference 8/7/2026 10:30:00 AM (MT) A non-mandatory Pre-Proposal Informational Conference will be held at 10:30 AM (MT) on Friday, August 07, 2026, at the following location:

El Paso Independent School District Procurement & School Resources 4900 Woodrow Bean Dr.

El Paso, TX 79924

Bid Attachments

Required_Forms (1).pdf View Online

(REQUIRED FORMS) Complete and submit all included forms in the corresponding Response Attachments area.

EDGAR_FORM_1-5-2022.pdf View Online

EDGAR Certification Form, Contractor Certification (please fill out and return the applicable form for Service Contractor, Service Subcontractor, and/or Independent Contractor, and Form 1295

CIP_Form_1295.pdf View Online

(CIP FORM 1295) Complete and submit this form in the corresponding Response Attachments area.

Deadline: 8/26/2026 02:00 PM (MT) 27-007Page 2 of 33 pages https://episd.ionwave.net//VendorLanding.aspx?e=8OrFlanUH-1UYqd13HdmR5ycuOs8UrN6R1Z5R8-r5EUjSm~KzlD2XuclC7GpB2xiVOi~j6rVde5NqYgzOI9qhg https://episd.ionwave.net//VendorLanding.aspx?e=oTBQsCCLqmbn3RO-uQtvHOgG-vUDl6mGJ7POPYuAJiPr~-~HaxBxDX5SRwWRZm5fXJn3emGEFsG1dm1owM7zVQ https://episd.ionwave.net//VendorLanding.aspx?e=OZR5knLOrBS2x4wr08vDQcfDm3~IvRa-7R43O2NlHjsOuidQU7D45Fb47Wfft5c61QjWQQ4YHDwvDQ4qNa8ZtA https://episd.ionwave.net//VendorLanding.aspx?e=zk7lOY6xp~7N5H8BRDXruu3VCu50gip0iFqIA2mP4NNPW96d26LGegqY4OguZD34XqSO~ZsTNWb0xOEHtcoJFQ

Deviations_Form.pdf View Online

(DEVIATIONS) Complete and submit this form in the corresponding Response Attachments area only if you are identifying deviations to the sample vendor agreement or any of the general terms and conditions. (See Bid Attributes)

Vendor_Information.pdf View Online

(VENDOR INFORMATION) Complete and submit this form in the corresponding Response Attachments area.

2024_W9_Form.pdf View Online

Please complete W9

Pre-Service Affidavit.pdf View Online

Required by any person who will act as a service provider for an educational entity - EPISD.

National Fingerprint Background Review_DNHR.xlsx View Online

FOR REFERENCE ONLY

Vendor Agreement_Service Only 1-5-26.docx View Online

FOR REFERENCE ONLY

Requested Attachments

Required Forms (Attachment required)

Upload only the completed "Required Forms" documents here. Notarize forms where applicable.

EDGAR Certification (Attachment required)

Upload only the completed "EDGAR Certification" documents here.

CIP Form 1295 (Attachment required)

Upload only the completed "CIP Form 1295" documents here. All sections of the form must be completed and signed.

Deviations (If Applicable) Upload only the completed "Deviations Form" document here.

Vendor Information (Attachment required)

Upload only the completed "Vendor Information" documents here.

IRS W-9 Form (Attachment required)

Upload the completed IRS W-9 form here.

Certificate of Insurance (Attachment required)

Please attach a copy of your certificate of insurance with the limits identified within the bid documentation.

Price List (Attachment required)

Price list to reflect the scope of work.

Pre-Service Affidavit (Attachment required)

Required by any person who will act as a service provider for an educational entity - EPISD.

Deadline: 8/26/2026 02:00 PM (MT) 27-007Page 3 of 33 pages https://episd.ionwave.net//VendorLanding.aspx?e=zk7lOY6xp~7N5H8BRDXruu3VCu50gip0iFqIA2mP4NNPW96d26LGegqY4OguZD34XqSO~ZsTNWb0xOEHtcoJFQ https://episd.ionwave.net//VendorLanding.aspx?e=udf4OfmBPsKBM3ArJVORKUob9BlguaQA8b~ySgr3x9oNkopr0TyipiQJazI5cJ4rN0ypOvbc8ofTYt7nvSwUsQ https://episd.ionwave.net//VendorLanding.aspx?e=pAHSoswVIai1QKOm2eulgpFFnYrwlQeqc184O8nkdu4I2U3Uu6sPsT0yWNKoUii2kxCTxBDZmi8uD3l~NThUBg https://episd.ionwave.net//VendorLanding.aspx?e=Je7efAgm6Hl3zGU9N1FlmGIU0ZcYE50td8~~k07h-uNPCPJWxkdd798zsxo6iK6ahLrxVY1lNgHbZs1hEWQvKw https://episd.ionwave.net//VendorLanding.aspx?e=TqCBYV~1MCxCfd4yebyGorgNU0tYGxAu8zVtKbcXSGjg6SRwrjwJ9UayiHzQzqn-qbI4wChXJeCLugF2Re4m2Q https://episd.ionwave.net//VendorLanding.aspx?e=-2ya0DETNQna2RZTNs~D3jXJdcKK5itCo5AGvCW4dGW92IkmVI~PnAek3XPj9hs0aC3iOCq~NaIhyf~YwnaPWg

Bid Attributes

1 INTRODUCTION

The El Paso Independent School District is the pioneer of public education in the Paso del Norte region. With a history that spans more than 140 years, El Paso ISD is proud of our position as the springboard for generations of students to realize their dreams. We are committed to continuing to invest in innovation and to empowering and inspiring our students so they can thrive socially, emotionally, and academically. We are El Paso’s district!

Our organization’s theory of action is anchored on our core values, mission, and vision. In partnership with our families and community, we seek to uphold the highest standards to provide inclusive and fair learning experiences that support the whole child. We accomplish this theory of action through whole child development, delivery of instructional excellence, fostering a transparent culture of excellence, and intentional equity designed to make EPISD a destination district.

The El Paso Independent School District has approximately 48,000 students, 71 schools, and 8,000 employees.

2 GENERAL INFORMATION - Background Information

This solicitation is being issued in accordance with the following procurement-related guidelines and regulations as required:

Texas Education Code, Section 44.031, Purchasing Contracts

3 GENERAL INFORMATION - Solicitation Purpose

The El Paso Independent School District is seeking proposals from qualified general contractors to provide construction, renovation, repair, maintenance, and related services at various district facilities. Work may include coordination and management of multiple construction trades and disciplines for building renovations, site improvements, infrastructure repairs, interior and exterior upgrades, and associated construction activities necessary to maintain safe, functional, and code-compliant facilities.

4 NOTICES - Public Disclosure Proposal Information

Potential offerors should be aware that once a proposal is opened, all information contained therein will be available to the public unless the information is excepted from disclosure under the Texas Government Code pertaining to Public Information.

The exception that allows the District to protect that information, if released, would give an advantage to a competitor or bidder. However, the exception does not apply after the bidding is complete and the contract has been awarded. Trade Secrets, commercial or financial background data, and privileged or confidential information may be excepted from public inspection. If any information in your offer qualifies for an exception because it falls into one of the categories, it should bemarked "CONFIDENTIAL," and the basis of your claim of confidentiality should be stated.

Data so identified will be maintained as a protected record. Offerors who claim that information in a proposal should be protected from public disclosure after the contract award may be asked to support such a claim if the District receives a Public Information Act Request for the information and requests a determination by the Attorney General.

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5 NOTICES - Cone of Silence / Anti-Lobbying Policy

The District’s Cone of Silence/Anti-Lobbying Policy was adopted to ensure a fair and competitive proposing environment by preventing communication between District officials, employees, or representatives and parties involved in the proposing process that could create an unfair advantage to any party concerning the award of a District contract. This restriction extends to “thank you” letters, phone calls, emails, and any contact that results in the direct or indirect discussion of the solicitation and/or proposal submitted by the Vendor. This policy is intended to create a level playing field for all Vendors and ensure the integrity of the solicitation process. Any violation of this provision may disqualify the Vendor’s response from consideration.

The Cone of Silence shall begin upon the development of the scope of work through the issuance of a request for information (RFI), request for qualification (RFQ), request for proposal (RFP), bid, or other competitive solicitation as defined in state law and shall officially end upon execution of an award by the Board and/or the execution of a negotiated contract, whichever represents the final act in the procurement process.

Regardless of the above time period, it shall not be acceptable for potential vendors to participate in discussions that determine the scope of work, strategic direction, technical specifications, or evaluation criteria of such projects.

The Cone of Silence shall apply to acquiring goods or services using the procurement methods identified in state law and renewal periods for contracts previously awarded by the Board of Trustees with renewal options.

Campaign contributions, gifts, donations, and any other items of value shall be prohibited between the parties defined above for any known contract under consideration during the cone of silence period.

The Cone of Silence/Anti-Lobbying Policy prohibits any communication or lobbying activities during the Cone of Silence period by any person, including but not limited to proposers, lobbyists or consultants of proposers, service providers, or potential vendors, and any of the following:

1. Any Board member, Superintendent, senior staff member, principal, department head, director, manager, or other District employee who influences the evaluation or selection process.

2. District Staff and Consultants, including any employee of the District, any person retained by the District as a Consultant on the project, or any person having participated in the development, design, or review of documents related to the project.

3. Members of the District’s Evaluation Committee, whether District employees or outside experts appointed or selected by the District.

The Cone of Silence/Anti-Lobbying Policy does not apply to:

1. Communication with the District’s Legal Services and Procurement Services staff. Such communications shall be limited to the purpose of obtaining clarification or information concerning the subject of solicitation or engaging in contract negotiations during any scheduled meeting.

2. Questions of process and procedure, including oral communications with the Executive Director of Procurement & School Resources or procurement staff assigned as the point of contact for the solicitation, provided the communications are strictly limited to matters of process or procedure already contained in the solicitation document. A minimum of ten days will be provided for questions during solicitation unless otherwise stated in the Solicitation Schedule of Events.

3. Pre-Proposal/Pre-Proposal Conferences, including oral communications at pre-proposal or pre-proposal conferences, oral presentations before selection committees, contract negotiations, and public presentations made to the District’s Board of Trustees during a duly noticed public meeting.

4. Written communications to the Procurement staff member identified in the solicitation.

5. Conducting business on contracts previously executed and currently in force.

Vendor will comply with the Cone of Silence Policy (Required: Check if applicable)

Deadline: 8/26/2026 02:00 PM (MT) 27-007Page 5 of 33 pages

6 NOTICES - Questions and Request for Clarification

If a Vendor doubts the meaning of any part of this solicitation, questions or requests for clarification may be submitted electronically via the District's E-Bid system. Verbal questions and explanations are not permitted.

Interpretations, clarifications, and answers to questions shall be made only by written response to all Vendors via E- Bid message or other delivery form if prior arrangements are made. To meet the District’s schedule, it is extremely important that requests for clarification or additional information be submitted in writing no later than the date identified within this solicitation. Questions submitted after this date may not elicit a response.

7 NOTICES - Schedule of Events

The following Schedule of Events represents the District's estimated timetable that will followed in connection with this solicitation:

EVENTS DATE AND/OR TIME

Issuance of Solicitation August 4, 2026 Site Visits (If Applicable) N/A

Non Mandatory Pre-Proposal Informational Conference (Attendance Highly Recommended) August 7, 2026

Last Day for Proposers to Submit Written Questions (Must submit through Ionwave) August 14, 2026

Answers to Questions Provided (Posted through Ionwave) August 18, 2026

Deadline for Submission of Proposals August 26, 2026 Evaluation of Proposals (Approximate) August

Interviews / Presentations (If Applicable) TBD

Negotiations (If Applicable) TBD

Contract Award Date (Approximate) September / October

NOTE - The District reserves the right, at its sole discretion, to adjust this Schedule of Events as it deems necessary. If changes are necessary, the District will communicate any adjustments in the form of an addendum or other communication issued through the Ionwave platform.

8 NOTICES - Solicitation Term (Initial and Optional Terms)

The term of this solicitation will be for one (1) year (“initial term”) that will take effect upon the completion of the award process as determined by the District. The District shall have the option to extend the term of the solicitation for up to four (4) additional years ("optional terms") at its discretion. Renewal terms will be contingent upon satisfactory delivery of goods and/or services. Each renewal term shall be at the same contract price/discount established for the initial term unless otherwise approved by District.

All intent to terminate notifications for this agreement must be delivered via certified mail to the following:

El Paso Independent School District Procurement & School Resources Attn: Executive Director 27-007 General Contractor 4900 Woodrow Bean Dr.

El Paso, TX 79924

Deadline: 8/26/2026 02:00 PM (MT) 27-007Page 6 of 33 pages

9 NOTICES - Electronic Submittal

As permitted by law, Section 44.0313 of the Education Code, the District conducts non-construction solicitation transactions by electronic means (E-Bid System) to the extent possible. The E-Bid System is web-based, and the process requires vendor registration in order to use the system and provide an electronic response to this solicitation. The instructions for electronic filing can be accessed at:

https://www.episd.org/o/episd/page/new-e-bid-system-and-vendor-registration

If you need assistance with registering or accessing the information, you may contact the Procurement & School Resources Department at (915) 230-3100 for assistance.

Vendors are responsible for ensuring that their proposal has been properly submitted. Failure to comply with the requirements of this solicitation, including the specific form of the submission required, may be grounds for disqualification of the proposal as “non-responsive.” All proposals shall be submitted through the Ionwave platform or, in hard copy, by hand delivery, mail, or overnight carrier. The District will not accept proposals via facsimile or email.

NOTICES - Hard Copy Pickup and Submission

If the Vendor does not have the means to submit a response electronically, the District will accept hard copy responses; however, the Vendor must register on the Ionwave platform in order to receive communications during the process. If the Vendor has no access to a computer system, the Vendor may contact the Procurement & School Resources Department at (915) 230-3100 for assistance in registering or obtaining responses from the system.

Prospective Vendors may obtain a hard copy of this solicitation from the District’s Procurement & School Resources Department, located at 4900 Woodrow Bean Dr., El Paso, Texas 79924, between the hours of 9:00 a.m. and 4:00 p.m. Please contact the Procurement & School Resources Department at (915) 230-3100 in advance of your visit to ensure that the hours have not changed and someone will be available to assist you.

Hard copy responses must be submitted prior to the stated submission deadline. Responses shall be mailed or hand delivered to the following address in a sealed envelope or package:

El Paso Independent School District Procurement & School Resources Department 4900 Woodrow Bean Dr.

El Paso, TX 79924

The Vendor’s name, return address, the solicitation name and number, and the opening date and time must be clearly marked on the submitted package. The Procurement & School Resources Department may open any unlabeled submittal to identify it properly. Vendors are required to identify their packages to protect the integrity of their proposals and to fully avail themselves of the evaluation and selection process. Hard copy responses may be modified, provided such modifications are sealed and received at the District’s Procurement & School Resources Department prior to the stated solicitation submission deadline. Any proposal or modification received after the solicitation submission deadline shall not be accepted or considered.

NOTICES - Proposal Delivery Responsibility

Proposals received at the Procurement & School Resources Department after the specified date and time will not be accepted. Package delivery services such as FedEx, UPS, etc., deliver packages addressed to the Procurement & School Resources Department directly to the department. U.S. Postal Service deliveries, including Express Mail, are delivered directly to the department. The offeror accepts all responsibility for providing its proposal to the address stated in this solicitation within the specified time, or the proposal will be considered non-responsive and mailed back unopened. If the envelopes do not reflect a return address, they will be opened for the sole purpose of obtaining the return address.

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NOTICES - Descriptive Literature

Descriptive literature, where applicable, containing the complete scope of services or other information sufficient for the District to determine compliance with the specifications must accompany each proposal. If a Vendor wishes to furnish additional information, more sheets may be added.

The District is not responsible for locating or securing any information not identified in the offer and is reasonably available. The District will not be responsible for locating or securing information not included in the offer. In conducting its assessment, the District may use data provided by the Vendor and data obtained from other sources.

Still, while the District may elect to consider data obtained from other sources, the burden of providing thorough and complete information rests with the Vendor.

NOTICES - Proposal Documents, Supporting Literatature, and Related Data

Related data, where applicable, will be made part of the proposal. All proposal documents, literature, and related data submitted as an offer become the property of the El Paso Independent School District.

NOTICES - Proposal Preparation Cost

This solicitation does not commit the El Paso Independent School District to pay any costs incurred in preparing and submitting the proposal or to contract for the services specified. This solicitation is not to be construed as a contract or a commitment of any kind, nor does it commit the District to pay for any costs incurred in the preparation of a formal presentation, or for any costs incurred prior to the execution of a formal contract.

NOTICES - Contract Performance

The Vendor shall be responsible for the completion of all work set out in any potential contract and task orders. All work is subject to inspection, evaluation, and acceptance by the District. The El Paso Independent School District may employ all reasonable means to ensure that the work is progressing and being performed in compliance with the contract terms and conditions.

NOTICES - Notification of Proposal Award

All awards are made by the Board of Trustees or the Administration of the El Paso Independent School District in accordance with District policy. All agendas for meetings of the District’s Board of Trustees are posted on the District’s website and available to the public. Information may be accessed at:

https://www.episd.org/page/board-meeting-agendasmaterials-new

Additionally, notifications of awards are sent to both awarded and non-awarded respondents via the District’s Ionwave platform.

NOTICES - Acceptance or Rejection of Proposals

The District reserves the right to accept or reject any or all proposals, to waive all minor technicalities and formalities, and to accept the proposal determined to be the most advantageous to the District. Additionally, the District may accept a proposal subject to an exception if, in its sole judgment, the proposal meets or exceeds the District’s specifications. In evaluating responses, the District is not required to select the response based solely on the lowest pricing and will consider the criteria set out in the Texas Education Code, Section 44.031(b), and any other factors specifically set out in this solicitation.

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NOTICES - Solicitation Protest Procedures

A protest may be submitted in writing during the solicitation process when the aggrieved vendor knows or should have known the factors giving rise to a protest or within five (5) business days after the bid due date.

A written formal protest must contain a minimum of the following:

The solicitation number and title of the solicitation.

Specific identification of the statutory or regulatory provision(s) that the procurement staff member or department allegedly violated.

A specific description of each act alleged to have violated the statutory or regulatory provision(s) identified above.

A statement of the relevant facts that includes timelines and involved parties.

Identify the issues that need to be resolved to support the protest.

Protest should be emailed to the procurement staff member responsible for the bid, with the subject line stating “Dispute/Protest and Bid/CSP/RFP name and number.”

The Executive Director of the Procurement & School Resources Department shall:

Contact the involved department and inform them of the vendor protest.

Gather information and prepare documentation for the Chief Financial Officer, outlining the solicitation, evaluation, and award of the solicitation.

Inform the involved department on the vendor protest's progress and/or outcome.

The Procurement & School Resources Department shall promptly issue a written decision if the protest is not resolved by mutual agreement. The decision shall consist of the following:

The reasons for the action taken will be determined and sent to the aggrieved vendor.

A copy of the decision shall be immediately forwarded to the vendor and any other party intervening.

All decisions will be based on “best value” for the District.

A decision shall be final and conclusive.

All vendor protest documentation shall be filed with Procurement & School Resources in the respective bid file.

NOTICES - Price Adjustments

Adjustments may not exceed 25% of the total price awarded throughout the duration of the contract. Requests from vendor for Economic Adjustments must be submitted on company letterhead no less than 60 (sixty) days prior to request for adjustment to take effect, original signature in blue ink, reason for request and include letter from manufacturer indicating the adjustment. Adjustments will be verified by an appropriate Producer Price Index (PPI) and/or Consumer Price Index (CPI) published by the U.S. Department of Labor, Bureau of Labor Statistics, and adjustments will be calculated based on the latest six (6) months of data available in the month preceding the effective date of the price adjustments. Adjustments are subject to District approval.

All requests for price adjustments must be sent to:

El Paso Independent School District Procurement and School Resources Attn: Executive Director 27-007 General Contractor 4900 Woodrow Bean Dr.

El Paso, TX 79924

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NOTICES - Additional Goods and/or Services

During the Term of a Contract awarded under this solicitation, additional goods/services not included in the original solicitation list and resulting awarded contract may become necessary and benefit El Paso ISD. Vendor and El Paso ISD agree that the aggregate value of added purchases during each year of the Contract (if renewed) shall not exceed 25% (10% for federally funded purchases) of the estimated total value of the Contract. The total value of the Contract must be agreed upon, and the dollar value listed inthe Contract and each renewal term of the Contract (if any). For purposes of this section, the total value of the Contract includes all contracts awarded because of the procurement solicitation to all vendors. For the initial Term of a Contract awarded under this solicitation, Vendor and El Paso ISD agree that the total value of the Contract shall be as stated on the award. Additions of new products may be included in the awarded Contract list during the renewal of the Contract through an amendment to the Contract, and the total Contract value adjusted accordingly. For each renewal term of the Contract, the total actual value of the Contract in the preceding year and the additional new product(s) made during that Term will be the basis for determining the maximum dollar amount (not to exceed 25%) of the additional new product(s) that will be allowed during the next Contract renewal term. Material change means a modification that exceeds and/or alters the terms of the original contract between EPISD and the Vendor, exceeding 25% of the contract value.

SCOPE OF WORK - Background Information

The El Paso Independent School District (El Paso ISD) is seeking to engage qualified general contractors to support its ongoing efforts to maintain and enhance its facilities. The District oversees a wide array of buildings and sites that require regular maintenance, repairs, renovations, and upgrades to ensure a safe, functional, and code-compliant environment for students, staff, and the community. Contractors may be called upon to provide construction services, building renovations, site and infrastructure improvements, and the repair and maintenance of both interior and exterior spaces. This work will often involve the coordination and management of multiple construction trades and disciplines, as well as related activities necessary to maintain District facilities in optimal condition.

Contractors will be responsible for supplying all labor, materials, tools, equipment, supervision, transportation, permits, testing, inspections, project management, and any incidentals required to complete assigned projects. All work must comply with project specifications, applicable codes, industry standards, and the specific requirements of El Paso ISD. Additionally, contractors are expected to fully adhere to the District's safety, security, scheduling, and reporting procedures throughout the course of their

Read and Understood

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SCOPE OF WORK - Objectives

The Contractor shall provide all labor, materials, tools, equipment, supervision, transportation, permits, testing, inspections, project management, and incidentals necessary to complete the work in accordance with project specifications, applicable codes, industry standards, and District requirements. The Contractor shall also comply with all District safety, security, scheduling, and reporting procedures.

SCOPE SUMMARY

The Contractor shall perform work, including, but not limited to:

Coordinate and manage construction activities involving multiple trades and subcontractors.

Perform building renovations, repairs, additions, demolition, and site improvements.

Install, repair, or replace architectural, structural, civil, mechanical, electrical, plumbing, and related building systems.

Perform excavation, grading, concrete work, framing, roofing, painting, flooring, ceiling, and finish work as required.

Coordinate inspections, testing, permitting, utility shutdowns, and project scheduling activities.

Maintain safe and secure work areas throughout all phases of construction.

Remove construction debris and restore work areas upon completion.

Provide testing reports, warranties, certifications, and closeout documentation to the District representative.

Read and Understood (Required: Check if applicable)

SCOPE OF WORK - General Requirements

Group I - General Contractor Services

1. Conduct site inspections and evaluate existing conditions at designated facilities prior to beginning work.

2. Review project drawings, specifications, schedules, and site conditions to coordinate construction activities and sequencing.

3. Provide project management, supervision, scheduling, and coordination of all subcontractors, suppliers, and construction activities.

4. Obtain required permits, inspections, approvals, and utility coordination necessary for project completion.

5. Perform demolition and removal of existing materials, equipment, systems, and structures as required.

6. Protect existing buildings, utilities, landscaping, furnishings, and adjacent areas from damage during construction activities.

7. Perform excavation, grading, concrete work, framing, carpentry, drywall, ceilings, flooring, roofing, painting, and finish work as required by project scope.

8. Coordinate installation, repair, or replacement of mechanical, electrical, plumbing, fire protection, communications, and specialty systems as required.

9. Coordinate temporary utilities, temporary barriers, weather protection, and site access throughout construction activities.

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10. Maintain compliance with applicable building codes, ADA requirements, OSHA regulations, and District standards throughout all phases of construction.

11. Coordinate all inspections, testing, commissioning, and utility shutdowns with the District representative and applicable authorities.

12. Maintain project schedules and provide sufficient staffing, supervision, materials, and equipment to ensure timely completion of work.

13. Perform quality control inspections and verify workmanship and material compliance throughout the project.

14. Correct deficiencies, damaged materials, or non-compliant work identified during inspections at no additional cost to the District.

15. Maintain clean and organized work areas and remove debris, unused materials, and equipment daily and upon completion of work.

16. Coordinate project phasing and work schedules to minimize disruption to school operations and campus activities.

17. Submit progress reports, schedules, inspection reports, testing documentation, and project updates to the District representative.

18. Prepare punch list items and complete corrective work prior to final project closeout.

19. Submit warranties, operation manuals, maintenance recommendations, as-built documentation, and closeout materials to the District representative.

20. Provide owner training and system orientation for installed building systems and equipment, where applicable.

Project Schedule Requirements

The Contractor shall provide a detailed project schedule within ten (10) calendar days of the Notice to Proceed, identifying major phases of work, procurement activities, construction sequencing, inspections, testing, and project completion.

All work shall be coordinated with the District to minimize disruption to school operations. Work may be required during evenings, weekends, holidays, or school breaks as directed by the District.

The Contractor shall provide sufficient staffing, supervision, materials, and equipment to maintain the approved schedule and shall promptly notify the District of any delays or schedule changes.

The Contractor shall coordinate all inspections, utility shutdowns, testing, commissioning, and access restrictions with the District representative and applicable authorities.

Final completion shall include punch list items, cleanup, closeout documentation, warranties, and final District approval.

Deliverables

The Contractor shall provide the following deliverables:

Project schedule and work plan.

Product data sheets and manufacturer specifications for installed materials and systems.

Required permits, inspection approvals, and testing reports.

Progress updates and inspection documentation.

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Warranty documentation and maintenance recommendations.

As-built documentation, if applicable.

Owner training, if required by the District.

Final closeout documentation, including punch list completion and cleanup verification.

Technical Requirements

All materials, equipment, systems, and construction work shall be new and installed in accordance with manufacturer specifications and applicable standards.

All work shall comply with applicable building codes, ADA requirements, OSHA regulations, and District standards.

The Contractor shall coordinate all trades and construction activities to ensure proper integration of building systems and project components.

All systems and installations shall be tested and inspected to verify proper operation, performance, and code compliance prior to final acceptance

The Contractor shall verify compatibility of new materials and systems with existing building conditions prior to installation.

All work shall be performed by qualified personnel properly licensed and certified for their respective trades.

Quality Control

Contractor shall perform all work in accordance with approved specifications, manufacturer requirements, and applicable codes and standards.

District representatives reserve the right to inspect work at any stage of the project.

Deficiencies, damaged materials, or non-compliant work shall be corrected promptly at no additional cost to the District.

Closeout Requirements

Contractor shall complete all punch list items and obtain final District approval prior to project closeout.

Closeout documents shall include warranties, maintenance recommendations, inspection and testing reports, and as-built documentation, if applicable.

Contractor shall remove all debris, unused materials, and equipment and restore affected areas upon completion of work.

Warranty Requirements

The Contractor shall provide warranties for all materials, systems, equipment, and workmanship in accordance with contract requirements.

Installed systems and materials shall carry manufacturer warranties as specified in the contract documents.

All labor and workmanship associated with the project shall be warranted for a minimum of one (1) year from the date of Substantial Completion.

Warranty coverage shall include all work performed under the contract, including subcontractor work and installed systems.

Complete warranty documentation shall be provided as part of the project closeout package.

Deadline: 8/26/2026 02:00 PM (MT) 27-007Page 13 of 33 pages

Any proposed alternate materials or systems shall require prior written approval from the District and shall not reduce the required warranty terms.

Safety Requirements

Contractor shall comply with OSHA regulations and all applicable local safety regulations.

Personal protective equipment (PPE) shall be worn at all times while on-site.

Contractor shall be responsible for site safety, barricades, signage, temporary protections, and controlling access to work areas.

Contractor shall maintain safe and secure work conditions throughout all phases of construction.

Environmental / Site Requirements

Proper disposal of construction debris, demolition materials, hazardous materials, and waste shall be performed in accordance with applicable regulations.

Contractor shall implement dust control, noise reduction, erosion control, and site protection measures throughout construction activities.

Contractor shall protect surrounding buildings, landscaping, utilities, sidewalks, and adjacent areas from construction impacts and damage.

Read and Understood (Required: Check if applicable)

PROPOSAL INFORMATION - Name of Company Contact

Please list the name of the contact person that the District may call regarding this bid. The contact person will be the liaison between the District and your organization. This should be the person who will answer questions regarding the bid submittal and questions about purchases and purchase orders.

(Required: Maximum 1000 characters allowed)

PROPOSAL INFORMATION - Company Contact Email

Please list the email address of the company contact person that the District would be emailing regarding this bid and to whom questions about purchases and purchase orders should be addressed.

(Required: Email address)

Deadline: 8/26/2026 02:00 PM (MT) 27-007Page 14 of 33 pages

PROPOSAL INFORMATION - Principal Place of Business

Pursuant to the Texas Government Code, Chapter 2252, Subchapter A, it is necessary for the District to determine the residency of its vendors. In part, this law reads as follows:

Section 2252.001: 'Nonresident bidder' refers to a person who is not a resident. 'Resident bidder' refers to a person whose principla place of business is in this state, including a vendor whose ultimate parent company or marjority owner has their principal place of business in this state.

Section 2252.002: A governmental entity may not award a governmental contract to a 'nonresident bidder' unless the nonresident underbids the lowest bid submitted by a responsible ' resident bidder' by an amount that is not less than the amount by which a 'resident bidder' would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident's principal place of business is located.

Please indicate your principal place of business (State).

Alabama Alaska Arizona Arkansas California Colorado Connecticut

Delaware Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas

Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota

Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey

New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon

Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas

Utah Vermont Virginia Washington Washington, D.C. West Virginia Wisconsin

Wyoming Other (Required: Check only one)

PROPOSAL INFORMATION - Authorized Signatory

Please provide the NAME and TITLE of the company representative identified as an authorized signatory for any potential contract documents associated with this solicitation.

(Required: Maximum 1000 characters allowed)

Deadline: 8/26/2026 02:00 PM (MT) 27-007Page 15 of 33 pages

PROPOSAL INFORMATION - References

Provide information regarding three (3) school district clients, other than the El Paso ISD, to whom you have provided similar goods or services to the ones requested in this solicitation or with whom you have worked on projects of similar size and scope to the one for which services are requested in this solicitation. It is preferred that the references are from school districts similar in size to the El Paso ISD. El Paso ISD has an approximate student enrollment of 48,000 students.

For each reference, provide the following information:

1. Reference Name

2. Entity Name and Address

3. Telephone Number

4. Email Address

References may be contacted regarding the quality of your service and your qualifications. Please ensure that the reference point of contact is responsive. Points will be deducted for non-responsive references.

(Required: Maximum 4000 characters allowed)

Deadline: 8/26/2026 02:00 PM (MT) 27-007Page 16 of 33 pages

EVALUATION - Criteria and Factors

The District reserves the right to award the Vendor offering the best value, and not necessarily to the Vendor proposing the lowest price, and reserves the right to accept or reject any or all Proposals and waive any formalities.

It is not the policy of the District to purchase on the basis of lowest price proposals alone. In evaluating proposals submitted, the District will consider the criteria set out in the Texas Education Code, Section 44.031(b), including the following:

EVALUATION CRITERION MAXIMUM POINTS

1. Purchase Price 30

2. Reputation 10

3. Quality 20

4. Meeting the District's Needs 20

5. Past District Relationship 5

6. Long-Term Costs 15

Total Points Available 100

CRITERION DESCRIPTION

1. PURCHASE PRICE (30 POINTS)

Includes all costs associated with obtaining the goods and/or services associated with this solicitation. Proposals will be evaluated, and points will be distributed accordingly.

2. REPUTATION (10 POINTS)

Includes the reputation of the Vendor and the goods and/or services included in their proposal. For the scope of work included within this solicitation, the following will be evaluated, and points will be distributed accordingly.

3. QUALITY (20 POINTS)

Includes an evaluation of the quality of the goods and/or services proposed by the vendor related to the scope of work of the solicitation. The following will be evaluated, and points will be distributed accordingly.

4. MEETING THE DISTRICT'S NEEDS (20 POINTS)

Includes an evaluation of the extent to which the goods and/or services being proposed by the vendor related to the scope of work of the solicitation meet the District's needs. The following will be evaluated, and points will be distributed accordingly.

5. PAST DISTRICT RELATIONSHIP (5 POINTS)

Includes a review of any past activity between the Vendor and the District. Full points will be given unless there is documented evidence of poor performance in past transactions with the District. The lack of previous transactions will provide full points as well.

6. LONG TERM COSTS (15 POINTS)

Includes a review of the long-term costs incurred by the District when acquiring the goods and/or services included in the Vendor's proposal. For the scope of work included in this solicitation, the District will evaluate the costs associated with years two through five of the Vendor's proposal.

Read and Understood

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EVALUATION - Minimum Point for Multi-Award Consideration

It is the District's intent to award contracts to multiple vendors to ensure the District's demands are met at all times and that those vendors offer the best value to the District. The District reserves the right to issue multiple vendor awards per category, in its best interest, in order to ensure supply availability as required. The District, at its discretion, may select among qualified vendors who have been selected through the solicitation process. The quote process will consider not only price, but also the availability of goods and the delivery timeline. This process will ensure that the District obtains the best value in all purchases.

For this solicitation, the District reserves the right to award to multiple vendors, based on the evaluation criteria outlined. Please note that only those proposals receiving an evaluation score of seventy (70) points or higher of the total maximum possible score, as identified in the Evaluation Criteria, will be considered for award. Consideration of the award, however, does not guarantee the award.

Read and Understood (Required: Check if applicable)

EVALUATION - Process and Award Determination

All proposals are subject to the terms and conditions of this solicitation. Material exceprtions to the terms and conditions, or failure to meet the District's minimum specifications, shall render the proposal non-responsive to the solicitation.

Any award made under this solicitation shall be made to the Vendor who provides goods or services, other than profesional services as defined by Section 2254.002 of the Texas Government Code, that are determined to be the most advantageous to the District. Factors to be considered in determining the proposal most advantageous to the District are included below, and are described within the evaluation criteria described on this solicitation.

As part of the requirement to establish the responsibility of the Vendor, the District may perform a price analysis to determine the reasonableness of the price(s) at which the goods and/or services are offered. Prices that are significantly lower than the mean of all offers and that appear to be unreasonably low may be determined to be evidence of non-responsibility and cause the proposal to be rejected.

An Evaluation Committee shall be established to evaluate proposals based solely on the Evaluation Criteria set forth within this solicitation. Factors not specified in the solicitation will not be considered. The District reserves the right to waive any minor irregularities or technicalities in the proposals received. Proposals will be evaluated individually against the requirements stated in the solicitation.

Minor problems of completeness or compliance may be brought to the attention of the Vendor for clarification.

Substantial deviations from specifications or other requirements of this solicitation will disqualify the proposal.

Cost will not be the only consideration in the selection of short-listed proposals. A detailed evaluation of proposals will determine the most favorable combination of various elements for this solicitation. The selection of the awarded proposal will be based on what the evaluators believe to be most advantageous to the District.

During the evaluation process, the District reserves the right, where it may serve in the District's best interest, to request additional information or clarifications from the Vendor or to allow corrections of errors or omissions.

The Procurement & School Resources Department will arrange the presentation/interview process, if deemed necessary, for discussion and/or clarification. Points may be deducted or added to the Vendor’s preliminary score as necessary by the Evaluation Committee.

The District may request the Vendors in the competitive range ("short list" finalists) to provide an onsite demonstration of their solution at a location that resembles the scope and size of the requirements laid out within this solicitation. Vendors wil l be asked to provide possible site locations for these onsite demonstrations. All planning associated with the logistics of these onsite demonstrations and any costs incurred will be borne entirely by the vendor. The District will be responsible only for travel-related costs for their staff attending the agreed-upon sites.

The District reserves the right to negotiate the final scope of services, price, schedule, and any and all aspects of this solicitation with all Vendors in the competitive range ("short list" finalists). Once negotiations are complete, the District shall establish a common date and time for submitting the Best and Final Offers. If a Vendor does not submit a notice of withdrawal of its offer or a Best and Final Offer, the Vendor’s immediate previous offer shall be construed as its best and final offer.

The best and final offers shall be evaluated in essentially the same manner as the initial offers. The contract shall be awarded to the responsible Vendor whose qualifications, price, and other factors are the most

Deadline: 8/26/2026 02:00 PM (MT) 27-007Page 18 of 33 pages advantageous to the District.

The District reserves the right to award this contract to one Vendor, to make multiple awards, and to award without discussions. The District may reject any or all offers if such action is in the District’s interest, award a contract other than to the lowest respondent, waive informalities and minor irregularities in offers received, and award all or part of the requirements stated.

Proposals that are considered non-responsive will not receive consideration. The District reserves the right to reconsider any proposal submitted during the evaluation process. It also reserves the right to meet with any Vendor at any time to gather additional information. Furthermore, the District reserves the right to delete, add, or modify any aspect of this procurement through competitive negotiations until the final contract signing.

The awarded Vendor's proposal will be incorporated into the final contract. Any false or misleading statements in the proposal will be grounds for disqualification or contract termination. Submission of a proposal indicates acceptance by the Vendor of the conditions in this solicitation unless clearly and specifically noted in the proposal and confirmed in the contract between the District and the awarded Vendor.

Read and Understood

Deadline: 8/26/2026 02:00 PM (MT) 27-007Page 19 of 33 pages

FINANCIALS - Responsibility Determination

The responsibility determination…