rfb-2027-dcyf-01-meald-qa.pdf

This is an Official Q&A document from the New Hampshire Department of Health and Human Services, Division for Children, Youth and Families, regarding Request for Bid RFB-2027-DCYF-01-MEALD for dietary services at the New Hampshire Youth Treatment Center in Hampstead. The Department is soliciting bids for the preparation and service of three meals per day, 365 days per year, including holiday and weekend meal service without interruption. The contract term is 18 months, running from January 2027 through June 2028. Bidders were required to submit questions by June 29, 2026 at 12:00 PM Eastern Time, with responses published by July 6, 2026. Bids were due July 15, 2026 at 12:00 PM Eastern Time, with a public bid opening scheduled for the same date. Bidders interested in attending the public bid opening were required to register with Alex Rainey by July 13, 2026 at 12:00 PM Noon. Notably, the Department received no vendor questions for this solicitation.

The bid structure includes five line items: preparatory and initial setup costs (one-time), monthly rates per meal per person for all prepared and delivered meals with daily retrieval and washing of dishware and equipment, monthly rates for washing and sterilizing warming pans and serving and eating utensils, monthly rates for floor stocks and nourishments, and monthly rates for dietician services. Bidders submitted monthly rates for each line item across the 18-month period, and the Department receives credits for any expenditures under annual allowance amounts for line items 2 through 4. Bidders must submit a transmittal letter, bidder information form, and at least two client references from the past five years for similar services. Insurance requirements include commercial general liability insurance of not less than $1 million per occurrence and $2 million aggregate, compliance with workers' compensation requirements, and execution of a Health Insurance Portability and Accountability Act Business Associate Agreement. All personnel must sign confidentiality agreements establishing HIPAA compliance and strict protocols for patient information security. Bids remain effective for 180 days from the July 15 deadline.