RFB 14082 Award Recommendation and Summary.pdf

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

City of Madison Quote/Bid Award Recommendation

Bid award recommended by:

Department name: Metro Transit

Bid number: 14082-0-2025-TJ

Bid Description: Metro Transit Fuel - 2026 Diesel

Project description:

The City of Madison Metro Transit solicited bids for the 2026 Diesel Transit Fuel.

Contract term:

Initial term: The time it takes to exhaust 756,000 gallons, which should be approximately one year.

Number of potential renewals: N/A

Award amount:

Initial term award amount: $1,741,597.20

Total potential award amount, including all future renewals*: N/A

The award amount is: X Actual contract amount ☐ Estimated contract amount (if yes, explain below)

The Contract Award includes price adjustment terms: X No ☐ Yes (if yes, explain below)

Additional amount information: If estimated contract amount is chosen, you must provide information related to estimate calculation, indefinite quantity, etc. If there is a price adjustment or escalation clause in the contract terms, explain that here. Enter N/A if neither are applicable.

Budget information:

Enter current and/or next year information if applicable. Enter N/A if not applicable.

Is there grant funding associated with this project: ☐ Yes ☒ No

Project Number (if yes above): Enter account number.

☐ Award is contingent on additional budget approval: Committee or authority name. Date: __________________

Budget Comment: Enter details regarding budget, contingency information, or enter NA.

Current year commitment $ 2,538,233 Next year commitment* 2,500,000

Current budget available $844,593.21 Next year budget available* 2,500,000

*The City may terminate any contract with no penalty if the Common Council fails to appropriate funds for the continuation of the contract for any ensuing fiscal year.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing

Number of bids received: 4

Were there local vendors proposed? ☐ Yes ☒ No

Did local preference policy change the outcome of the process? ☐ Yes ☒ No

Bidder recommended for award: Energy Solution Partners LLC

Purchasing reviewer: Reviewer name. Initials: TJ Date: 11/12/2025

City of Madison

RFB 14082-0-2025-TJ

Metro Fuel 2026 Diesel

Awarded to: Energy Solutions Partners LLC

Edward H. Wolf & Sons Inc. Energy Solutions Partners LLC

Line Description Amount Line Description Amount A Base Bid, #2 Premium Ultra Low Sulfur Diesel, 756,000 gallons

(18 futures) 2.3402$ Gallon A Base Bid, #2 Premium Ultra Low Sulfur Diesel, 756,000 gallons (18 futures) 2.2930$ Gallon

B State of Wisconsin Excise Tax ($0.309/Gal.) Exempt Gallon B

State of Wisconsin Excise Tax ($0.309/Gal.) Exempt Gallon

C State of Wisconsin Petroleum Inspection Fee ($0.02/Gal.)

0.0200$ Gallon C State of Wisconsin Petroleum Inspection Fee ($0.02/Gal.) 0.0200$ Gallon

D Oil Spill Tax ($0.002143/Gal.) 0.002143$ Gallon D Oil Spill Tax ($0.002143/Gal.) 0.002143$ Gallon E LUST Tax ($0.001/Gal.) 0.0010$ Gallon E LUST Tax ($0.001/Gal.) 0.0010$ Gallon F Federal Excise Tax ($0.244/Gal.) Exempt Gallon F Federal Excise Tax ($0.244/Gal.) Exempt Gallon G Sales Tax = 5.5% Exempt Gallon G Sales Tax = 5.5% Exempt Gallon H Total Invoice Amount (=A+C+D+E) 2.363343$ Gallon H Total Invoice Amount (=A+C+D+E) 2.3161$ Gallon

Local Vendor N/A Local Vendor N/A Local Vendor Total N/A Local Vendor Total N/A

I Winter Additive $0.03 Gallon I Winter Additive $0.02 Gallon J Split Delivery $80.00 Per split load J Split Delivery $25.00 Per split load K Multiple Drop $80.00 Per additional drop K Multiple Drop $25.00 Per additional drop

L Demurrage $125.00 per hour after 1 hour of waiting time L Demurrage $50.00 per hour after 1 hour of waiting time

M Ultra Low Sulfur No. 2 Diesel (January 2026 contract - NEW YORK HARBOR ULSD (NYMEX:HO) at settlement 11/10/2025) $2.4599 Gallon M

Ultra Low Sulfur No. 2 Diesel (January 2026 contract - NEW YORK HARBOR ULSD (NYMEX:HO) at settlement 11/10/2025) $2.4599 Gallon

N Performance Bond to cover 25% of the fixed amount(invoice amount per gal. x number of gallons, for diesel) TBD N

Performance Bond to cover 25% of the fixed amount(invoice amount per gal. x number of gallons, for diesel) TBD

Sunoco LLC HTP Energy

Line Description Amount Line Description Amount

A Base Bid, #2 Premium Ultra Low Sulfur Diesel, 756,000 gallons (18 futures) 2.4324$ Gallon A

Base Bid, #2 Premium Ultra Low Sulfur Diesel, 756,000 gallons (18 futures) 2.3404$ Gallon

B State of Wisconsin Excise Tax ($0.309/Gal.) Exempt Gallon B

State of Wisconsin Excise Tax ($0.309/Gal.) Exempt Gallon

C State of Wisconsin Petroleum Inspection Fee ($0.02/Gal.) 0.02 Gallon C State of Wisconsin Petroleum Inspection Fee ($0.02/Gal.) 0.0200$ Gallon D Oil Spill Tax ($0.002143/Gal.) 0.002143 Gallon D Oil Spill Tax ($0.002143/Gal.) 0.002143$ Gallon E LUST Tax ($0.001/Gal.) 0.001 Gallon E LUST Tax ($0.001/Gal.) 0.0010$ Gallon F Federal Excise Tax ($0.244/Gal.) Exempt Gallon F Federal Excise Tax ($0.244/Gal.) Exempt Gallon G Sales Tax = 5.5% Exempt Gallon G Sales Tax = 5.5% Exempt Gallon H Total Invoice Amount (=A+C+D+E) 2.455543$ Gallon H Total Invoice Amount (=A+C+D+E) 2.3635$ Gallon

Local Vendor N/A Local Vendor N/A Local Vendor Total N/A Local Vendor Total N/A

I Winter Additive $0.025 Gallon I Winter Additive $0.02 Gallon J Split Delivery $0.00 Per split load J Split Delivery $75.00 Per split load K Multiple Drop $50.00 Per additional drop K Multiple Drop $75.00 Per additional drop

L Demurrage $50.00 per hour after 1 hour of waiting time L Demurrage $100.00 per hour after 1 hour of waiting time

M Ultra Low Sulfur No. 2 Diesel (January 2026 contract - NEW YORK HARBOR ULSD (NYMEX:HO) at settlement 11/10/2025) $2.4599 Gallon M

Ultra Low Sulfur No. 2 Diesel (January 2026 contract - NEW YORK HARBOR ULSD (NYMEX:HO) at settlement 11/10/2025) $2.5104 Gallon

N Performance Bond to cover 25% of the fixed amount(invoice amount per gal. x number of gallons, for diesel) $464,098.00 N

Performance Bond to cover 25% of the fixed amount(invoice amount per gal. x number of gallons, for diesel) $450,354.87