Rev. 07/28/2016-Addendum 2.doc

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

DATE: November 06, 2025

RE: ADDENDUM 2

14082-0-2025-TJ

Metro Transit Fuel - 2026 Diesel

Notice to All Bidders:

Please note the following responses to the questions received:

Question 1:

Is the additive provided by the vendor at the rack or provided by the vendor manually with a splash blend?

Answer 1:

Either is acceptable

Question 2:

What is the designated winter month period?

Answer 2:

October 1 – April 1

Question 3:

Since there are no net terms and all invoices are accurate, could you please clarify when payment is typically issued?

Answer 3:

Appendix A, Item 17 addresses payment terms

Question 4:

Does my business qualify for the City of Madison’s local vendor preference policy? If so, what documentation is required to ensure my business receives the appropriate scoring preference?

Answer 4:

Section 1.14 of the RFB lists information on registering your business as a City of Madison local business. If you have additional questions about this process, please email them to purchasing@cityofmadison.com.

Question 5:

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:purchasing@cityofmadison.com

November 6, 2025

11/6/2025-Addendum 2.doc

Are there any additional resources or programs offered by the City of Madison to support SDVOSBs during the bidding process?

Answer 5:

No, just the local vendor preference.

Question 6:

Is there an exception for 3rd party vendors?

Answer 6:

3RD party vendors can submit a bid.

Question 7:

What is the earliest time these sites can accept deliveries, given the 3 PM cutoff on weekdays and holidays?

Answer 7:

Deliveries are accepted from 3:00am – 3:00pm

Question 8:

Can City of Madison accept deliveries on the weekend?

Answer 8:

Yes, deliveries can be accepted on the weekend with prior confirmation from Metro staff.

Question 9:

There is a portion of the bid stating Vendor should refrain from background checks and questioning a driver’s criminal history. Will City accept an exception? All of Bidder’s drivers are subject to a background check upon hiring. Bidder does not ask criminal history on the application, though if there is an offer for that information, Bidder will follow up.

Answer 9:

Background checks are allowed. Ban the box just prohibits asking about criminal history on the application.

Question 10:

Would an electronic invoice be acceptable instead of a mailed invoice?

Answer 10:

Yes, emailed invoices are preferred.

Question 11:

Please confirm if the "Contract release number" means the same thing as PO number or if the phrase defines something different.

Answer 11:

Yes, the contract release number is the same as the PO number.

Question 12:

Are pumps needed for the AST tank at 3901 Hanson Rd. Madison WI 53704.

Answer 12:

Yes, a pump is needed to deliver to the above ground tank at Hanson Rd.

Question 13:

What is the annual volume at each site?

Answer 13:

Hanson Rd – Appx 25,000 – 30,000 Gal Ingersoll – Appx 730,000 Gal

Question 14:

Can you release example BOLs?

Answer 14:

Yes, they can be provided upon request, one has been attached.

Question 15:

Can you please provide the previous winners spec sheets?

Answer 15:

Yes, please see below attached to this addendum.

Question 16:

Can you please provide invoices?

Answer 16:

Yes, they can be provided upon request, one has been attached.

Question 17:

Can you please provide the previous winners confirmation of purchase for NYMEX contracts?

Answer 17:

We can confirm that they purchased based on the NYMEX information.

Question 18:

Can you provide previous bid tabs?

Answer 18:

Please see previous bid summary attached to this addendum.

Question 19:

Who was the previous vender?

Answer 19:

The previously awarded vendor was Energy Solutions Partners LLC.

Question 20:

Within the RFP, I see “option 1” for pricing. I wanted to confirm that there is only 1 option for pricing?

Answer 20:

Yes, there is only 1 option for pricing.

Question 21:

Can you confirm how the performance bond is calculated in the pricing sheet? Is it simply the Total Invoice Amount multiplied by the number of gallons, or are additional fees (lines I, J, K, L) also included in the calculation?

Answer 21:

Invoice amount per gallon by number of gallons, lines I, J, K, L are not included.

Question 22:

We understand that there is a split product load fee that can be included. However, the bid currently only specifies diesel. Are there any other products expected to be delivered, or is diesel the sole product?

Answer 22:

Diesel is the only product to be delivered

Question 23:

How will the bid be evaluated? Will it be based solely on the total invoice amount, or will the additional fees be factored into each bidder’s pricing proposal?

Answer 23:

Total invoice amount.

Question 24:

If two bidders submit identical fixed pricing proposals, how will the selection process differentiate between them to identify a sole vendor? Are there specific tie-breaker criteria, a rebid, or other factors that will be considered in such cases?

Answer 24:

If there is a tie for the lowest bid, then each bidder would have the opportunity to provide a best and final offer.

Question 25:

If there is a retain and the fuel requested cannot fit in the tanks, can the demurrage charge be used in that instance?

Answer 25:

Yes

Question 26:

Could you please confirm whether Professional Liability Insurance is required for Musket Corporation to bid?

Answer 26:

Yes

Question 27:

Will the City accept another additive with similar, same or improved specifications?

Answer 27:

Yes

Question 28:

Dates are incorrect on Option 1. Is that meant to say 2025?

Answer 28:

No, 2026 is correct

Question 29:

Is 1092000 the maximum gallons? Does the City have historical volumes for the past year by month?

Answer 29:

The City of Madison Metro used 1,092,569 gallons in 2024. Jan-98314, Feb-98159, Mar-99458, Apr-102228, May-100968, Jun-91788, Jul-98898, Aug-99771, Sep-86424, Oct-76671, Nov-68596, Dec-71335

The RFB is for a reduced amount as compared to previous years to right-size the contract. This was caused by the introduction of a large electric bus fleet.

Question 30:

Will the City expect fixed prices for gallons that exceed the hedged amount each month?

Answer 30:

Yes, but we only plan to use the total allotted for the year.

Question 31:

For a delayed start date due to the exhaustion of existing contract, what is the contractor required to hedge for the first month? What is the usage status of the existing contract? Are those gallons expected to be completed by Dec 31st?

Answer 31:

This City of Madison Metro anticipates approximately 95,000 gallons remaining on the 2025 contract into 2026. Metro anticipates switching over to the new contract in early February.

Question 32:

Please provide the exact pay terms as it is noted that there are no Net Day terms.

Answer 32:

Appendix A, Item 17 addresses payment terms

Question 33:

What is the standard length of time between receipt of invoice and payment?

Answer 33:

Appendix A, Item 17 addresses payment terms

Question 34:

Is the City requiring Performance Gold specs during the summer months as well as the winter months?

Answer 34:

Yes

Question 35:

I would like to confirm the correct submission time. The cover page of the bid lists November 11th at 10:00 AM Central, the bid packet states 2:00 PM CST, and Bidnet shows 3:00 PM CST. Could you please clarify which is accurate?

Answer 35:

The correct submission time is November 11th at 10:00AM CST. We only post on VendorNet and DemandStar, we do not post on Bidnet. Addendum 1 has been posted to correct this information.

Bidders must acknowledge receipt of this addendum accordingly on RFB Form B, Receipt Forms and Submittal Checklist.

Please direct any other questions to the Purchasing contact person below.

Tammy Jones City of Madison Purchasing Services tjones@cityofmadison.com

City of Madison

RFB 13083-0-2024-TJ

Metro Fuel 2025 Diesel Awarded to: Energy Solutions Partners LLC

Notes: After all bids were reviewed, the lowest priced vendors were asked for updated pricing based on market fluctuations.

Energy Solution Partners had the lowest price, and were awarded the bid.

Atlantic Petroleum Edward H Wolf and Sons Energy Solutions Partners LLC Line Description Line Description Description

A Base Bid, #2 Premium Ultra Low Sulfur Diesel, 882,000 gallons (21 futures) 2.2656$ Gallon A

Base Bid, #2 Premium Ultra Low Sulfur Diesel, 882,000 gallons (21 futures) 2.4500$ Gallon

Base Bid, #2 Premium Ultra Low Sulfur Diesel, 882,000 gallons (21 futures) 2.2665$ Gallon

B State of Wisconsin Excise Tax ($0.309/Gal.) Gallon B State of Wisconsin Excise Tax ($0.309/Gal.) Gallon State of Wisconsin Excise Tax ($0.309/Gal.) Gallon C State of Wisconsin Petroleum Inspection Fee ($0.02/Gal.) 0.02$ Gallon C State of Wisconsin Petroleum Inspection Fee ($0.02/Gal.) 0.02$ Gallon State of Wisconsin Petroleum Inspection Fee ($0.02/Gal.) 0.02$ Gallon D Oil Spill Tax ($0.002143/Gal.) 0.002143$ Gallon D Oil Spill Tax ($0.002143/Gal.) 0.002143$ Gallon Oil Spill Tax ($0.002143/Gal.) 0.002143$ Gallon E LUST Tax ($0.001/Gal.) 0.001$ Gallon E LUST Tax ($0.001/Gal.) 0.001$ Gallon LUST Tax ($0.001/Gal.) 0.001$ Gallon F Federal Excise Tax ($0.244/Gal.) Gallon F Federal Excise Tax ($0.244/Gal.) Gallon Federal Excise Tax ($0.244/Gal.) Gallon G Sales Tax = 5.5% Gallon G Sales Tax = 5.5% Gallon Sales Tax = 5.5% Gallon H Total Invoice Amount (=A+C+D+E) 2.288743$ Gallon H Total Invoice Amount (=A+C+D+E) 2.473143$ Gallon Total Invoice Amount (=A+C+D+E) 2.289643$ Gallon

Local Vendor No Local Vendor No Local Vendor No Local Vendor Total Local Vendor Total Local Vendor Total

I Winter Additive -$ Gallon I Winter Additive 0.0300$ Gallon Winter Additive 2.2896$ Gallon J Split Delivery 50.00$ Per split load J Split Delivery 80.00$ Per split load Split Delivery 25.00$ Per split load

K Multiple Drop 65.00$ Per additional drop K Multiple Drop 80.00$

Per additional drop Multiple Drop 25.00$

Per additional drop

L Demurrage 55.00$ per hour after 1 hour of waiting time L Demurrage 125.00$ per hour after 1 hour of waiting time Demurrage 50.00$ per hour after 1 hour of waiting time

M Ultra Low Sulfur No. 2 Diesel (January 2025 contract - NEW YORK HARBOR ULSD (NYMEX:HO) at settlement 9/17/2024) 2.1730$ Gallon M

Ultra Low Sulfur No. 2 Diesel (January 2025 contract - NEW YORK HARBOR ULSD (NYMEX:HO) at settlement 9/17/2024) 2.1730$ Gallon

Ultra Low Sulfur No. 2 Diesel (January 2025 contract - NEW YORK HARBOR ULSD (NYMEX:HO) at settlement 9/17/2024) 2.1730$ Gallon

N Performance Bond to cover 25% of the fixed amount(invoice amount per gal. x number of gallons, for diesel) 490,788.90$ N

Performance Bond to cover 25% of the fixed amount(invoice amount per gal. x number of gallons, for diesel) TBD

Performance Bond to cover 25% of the fixed amount(invoice amount per gal. x number of gallons, for diesel) TBD

HTP Energy Ritchie Lakeland Oil Co Inc Sunoco, LLC Line Description Line Description Description

A Base Bid, #2 Premium Ultra Low Sulfur Diesel, 882,000 gallons (21 futures) 2.2885$ Gallon A

Base Bid, #2 Premium Ultra Low Sulfur Diesel, 882,000 gallons (21 futures) 3.2500$ Gallon

Base Bid, #2 Premium Ultra Low Sulfur Diesel, 882,000 gallons (21 futures) 2.2666$ Gallon

B State of Wisconsin Excise Tax ($0.309/Gal.) Gallon B State of Wisconsin Excise Tax ($0.309/Gal.) Gallon State of Wisconsin Excise Tax ($0.309/Gal.) Gallon C State of Wisconsin Petroleum Inspection Fee ($0.02/Gal.) 0.02$ Gallon C State of Wisconsin Petroleum Inspection Fee ($0.02/Gal.) 0.02$ Gallon State of Wisconsin Petroleum Inspection Fee ($0.02/Gal.) 0.02$ Gallon D Oil Spill Tax ($0.002143/Gal.) 0.002143$ Gallon D Oil Spill Tax ($0.002143/Gal.) 0.002143$ Gallon Oil Spill Tax ($0.002143/Gal.) 0.002143$ Gallon E LUST Tax ($0.001/Gal.) 0.001$ Gallon E LUST Tax ($0.001/Gal.) 0.001$ Gallon LUST Tax ($0.001/Gal.) 0.001$ Gallon F Federal Excise Tax ($0.244/Gal.) Gallon F Federal Excise Tax ($0.244/Gal.) Gallon Federal Excise Tax ($0.244/Gal.) Gallon G Sales Tax = 5.5% Gallon G Sales Tax = 5.5% Gallon Sales Tax = 5.5% Gallon H Total Invoice Amount (=A+C+D+E) 2.311643$ Gallon H Total Invoice Amount (=A+C+D+E) 3.273143$ Gallon Total Invoice Amount (=A+C+D+E) 2.289743$ Gallon

Local Vendor No Local Vendor No Local Vendor No Local Vendor Total Local Vendor Total Local Vendor Total

I Winter Additive #1 ULSD Market Price Gallon I Winter Additive 0.0100$ Gallon Winter Additive 0.0200$ Gallon

J Split Delivery 60.00$ Per split load J Split Delivery 65.00$ Per split load Split Delivery 50.00$ Per split load

K Multiple Drop 60.00$ Per additional drop K Multiple Drop 65.00$

Per additional drop Multiple Drop 50.00$

Per additional drop

L Demurrage 90.00$ per hour after 1 hour of waiting time L Demurrage 70.00$ per hour after 1 hour of waiting time Demurrage 75.00$ per hour after 1 hour of waiting time

M Ultra Low Sulfur No. 2 Diesel (January 2025 contract - NEW YORK HARBOR ULSD (NYMEX:HO) at settlement 9/17/2024) 2.1730$ Gallon M

Ultra Low Sulfur No. 2 Diesel (January 2025 contract - NEW YORK HARBOR ULSD (NYMEX:HO) at settlement 9/17/2024) 2.1730$ Gallon

Ultra Low Sulfur No. 2 Diesel (January 2025 contract - NEW YORK HARBOR ULSD (NYMEX:HO) at settlement 9/17/2024) 2.1730$ Gallon

N Performance Bond to cover 25% of the fixed amount(invoice amount per gal. x number of gallons, for diesel) 509,717.28$ N

Performance Bond to cover 25% of the fixed amount(invoice amount per gal. x number of gallons, for diesel) 0.33$

Performance Bond to cover 25% of the fixed amount(invoice amount per gal. x number of gallons, for diesel) 504,856.80$

Allied Cooperative Line Description

A Base Bid, #2 Premium Ultra Low Sulfur Diesel, 882,000 gallons (21 futures) 2.2854$ Gallon

B State of Wisconsin Excise Tax ($0.309/Gal.) Gallon C State of Wisconsin Petroleum Inspection Fee ($0.02/Gal.) 0.02$ Gallon D Oil Spill Tax ($0.002143/Gal.) 0.002143$ Gallon E LUST Tax ($0.001/Gal.) 0.001$ Gallon F Federal Excise Tax ($0.244/Gal.) Gallon G Sales Tax = 5.5% Gallon H Total Invoice Amount (=A+C+D+E) 2.308500$ Gallon

Local Vendor No Local Vendor Total

I Winter Additive #1 ULSD Market Price Gallon

J Split Delivery 25.00$ Per split load

K Multiple Drop 25.00$ Per additional drop

L Demurrage 50.00$ per hour after 1 hour of waiting time

M Ultra Low Sulfur No. 2 Diesel (January 2025 contract - NEW YORK HARBOR ULSD (NYMEX:HO) at settlement 9/17/2024) 2.1730$ Gallon

N Performance Bond to cover 25% of the fixed amount(invoice amount per gal. x number of gallons, for diesel) 509,024.25$