Addendum 1.doc

This is Addendum 1 to an RFP issued by the City of Madison Purchasing Services for Metro Transit Fuel - 2026 Diesel. The addendum clarifies the correct submission deadline for sections 1.2, 1.3, and 1.4 of RFP 14082, establishing November 11, 2025, at 10:00 AM CST as the required submission time. Additional questions regarding the bid will be answered in a subsequent addendum posted on November 6, 2025. Bidders are required to acknowledge receipt of this addendum on RFB Form B, Receipt Forms, and the Submittal Checklist. The City of Madison is procuring approximately 756,000 gallons of #2 Premium Ultra Low Sulfur Diesel Fuel for 2026 through 18 futures deliveries to two Metro Transit facilities, with deliveries scheduled three times per week in loads of 5,000-7,500 gallons under strict constraints prohibiting deliveries after 3:00 PM or on weekends and holidays.

Pricing must be submitted as fixed-price, all-inclusive proposals per gallon on Form D, with separate line items for winter additive, split delivery charges, multiple drop charges, and demurrage charges. Diesel prices will escalate and de-escalate with the New York Mercantile Exchange (NYMEX:HO) until award notification, at which point pricing locks for the entire contract quantity. Bidders must demonstrate supply capability by submitting a list of suppliers, maintaining a 30-day fuel inventory, providing emergency delivery within 8 hours of notice, and submitting three references from non-City entities. The City is exempt from federal excise tax and Wisconsin state sales tax and will pay within 30 days of invoice receipt. A performance bond option covering 25 percent of the fixed contract amount may be required within 30 days of award. Contract award is expected within 72 hours of the November 11, 2025, bid due date, with the successful contractor required to submit quarterly delivery reports documenting dates, fuel type, gallons delivered, and pricing information.