RFB 14081.pdf.crdownload

This is a Request for Bids (RFB #14081-0-2025-BG) issued by the City of Madison Engineering Department for a boiler replacement project at the Streets East Facility located at 4602 Sycamore Avenue, Madison, Wisconsin. The procurement seeks qualified vendors to complete a fixed-price contract for comprehensive boiler replacement services. Two mandatory site visits are required for all potential bidders: Tuesday, October 14th at 11:00 AM CST and Wednesday, October 22nd at 1:00 PM CST. Vendor questions must be submitted by Wednesday, October 22nd, 2025, and bid responses are due electronically on Monday, October 27th, 2025 at 2:00 PM CST. Bidders must submit multiple required documents including a signature affidavit, vendor profile, cost proposal, and references with strict adherence to specific labeling and delivery instructions.

The City of Madison has established local vendor preference purchasing policies and cooperative purchasing options available for other municipalities. Vendors must comply with affirmative action requirements, including filing an Affirmative Action Plan if they employ 15 or more employees and have annual business with the City exceeding $50,000. The procurement also includes provisions supporting small business enterprises and specific job posting requirements. The contract is tax-exempt, with the City of Madison holding registration number 008-1020421147-08 and federal tax ID #39-6005507. While specific budget ranges were not explicitly detailed, the procurement is structured as a fixed-price contract for comprehensive boiler replacement services with a defined scope of work.