Bid Summary.xlsx

This is a Bid Summary document from the City of Madison Engineering Department for Request for Bids (RFB #14081-0-2025-BG) regarding a Streets East Facility Boiler Replacement project located at 4602 Sycamore Avenue, Madison, Wisconsin. The procurement seeks qualified vendors to complete a fixed-price contract for comprehensive boiler replacement services at the Streets East Facility. Two mandatory site visits were scheduled for October 14th at 11:00 AM CST and October 22nd at 1:00 PM CST to allow potential bidders to fully understand project requirements. Bid responses were due on October 27th, 2025 at 2:00 PM CST, with vendor questions required to be submitted by October 22nd, 2025. The contract was awarded to Southport Engineered Systems, LLC.

Five vendors submitted bids for the boiler replacement work, with total costs ranging from $98,700.00 to $155,000.00. The winning bidder, Southport Engineered Systems, LLC, submitted a total cost of $105,790.00. Three of the five bidders qualified as local vendors under the City of Madison's local vendor preference purchasing policies. Local vendor totals were calculated for qualifying bidders, with amounts ranging from $104,732.10 to $153,450.00. The procurement included provisions for small business enterprises, required compliance with affirmative action requirements for vendors employing 15 or more employees with annual City business exceeding $50,000, and incorporated cooperative purchasing options available for other municipalities. The City of Madison's tax-exempt registration number is 008-1020421147-08 with federal tax ID #39-6005507.