RFB 14081 Award Recommendation.pdf
PDF 257 KB Posted
- Attached to
- Streets East Facility Boiler Replacement
- Solicitation number
- 14081-0-2025-BG
- Issued by
- Dane County, Mattoon Village, Wisconsin
About this file
This is a City of Madison Finance Department Quote/Bid Award Recommendation for the Streets East Facility Boiler Replacement project issued by the Engineering Department. The project involves replacement of the boiler at the Streets Division facility located at 4602 Sycamore Avenue in Madison, Wisconsin. Two mandatory site visits were conducted on October 14th and October 22nd, 2025, to familiarize potential bidders with project requirements. Bid responses were due on October 27th, 2025 at 2:00 PM CST, with the City receiving six total bids. The contract award has been recommended to Southport Engineered Systems, LLC, with an initial contract term extending from execution until September 30th, 2026, with no renewal options. The project does not include price adjustment terms.
The award recommendation specifies an initial term award amount of $98,700, representing the total potential award amount as no renewals are available. The City has current year budget availability of $214,000 with funding allocated to GL Account 140070-54210 and Project Account 15882-401-140. No grant funding is associated with this project. Local vendor preference policies were considered during the evaluation process but did not change the outcome. The City's local vendor purchasing policies and affirmative action requirements were applicable to this procurement. The purchasing reviewer Randy Whitehead prepared this award recommendation dated November 18th, 2025.
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Other files
| File | Type | Posted |
|---|---|---|
| RFB 14081.pdf | ||
| Addendum 1.pdf | ||
| Bid Summary.xlsx | XLSX spreadsheet | |
| RFB 14081.pdf.crdownload | CRDOWNLOAD file |
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Text version
Finance Department David P. Schmiedicke, Finance Director
City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
City of Madison Quote/Bid Award Recommendation
Bid award recommended by:
Department name: Engineering
Bid number: 14081-0-2025-BG
Bid Description: Streets East Facility Boiler Replacement
Project description:
Streets Division boiler replacement.
Contract term:
Initial term: from execution of contract until September 30th 2026
Number of potential renewals: None
Award amount:
Initial term award amount: $98,700
Total potential award amount, including all future renewals*: $98,700
The award amount is: ☒ Actual contract amount ☐ Estimated contract amount (if yes, explain below)
The Contract Award includes price adjustment terms: ☒ No ☐ Yes (if yes, explain below)
Additional amount information: N/A
Budget information:
Enter current and/or next year information if applicable. Enter N/A if not applicable.
Is there grant funding associated with this project: ☐ Yes ☒ No
GL Account: 140070-54210
Project Account: 15882-401-140
☐ Award is contingent on additional budget approval: N/A Date: __________________
Budget Comment: Enter details regarding budget, contingency information, or enter NA.
Current year commitment $ Next year commitment* $
Current budget available $214,000 Next year budget available*
*The City may terminate any contract with no penalty if the Common Council fails to appropriate funds for the continuation of the contract for any ensuing fiscal year.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing
Number of bids received: 6
Were there local vendors proposed? ☒ Yes ☐ No
Did local preference policy change the outcome of the process? ☐ Yes ☒ No
Additional information (optional):
Bidder recommended for award: Southport Engineered Systems, LLC.
Purchasing reviewer: Randy Whitehead Initials: RW Date: 11-18-2025
File details come from the government source that posted it. Updated .