REVISED_Notice_of_Intent_to_Award.pdf
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- Solicitation number
- 25406-ITB-DST
- Issued by
- Florida
About this file
This is a Notice of Intent to Award from Hillsborough County Public Schools (HCPS) Procurement Services Department for Invitation to Bid #25406-ITB-DST for Hood Cleaning Services provided to Student Nutrition Services. The procurement solicitation sought qualified vendors to establish firm flat rate pricing for semi-annual kitchen hood cleaning services across approximately 218 school sites in the Tampa Bay area. The bid was issued with an estimated annual requirement of 366 single hoods, 66 double hoods, and 4 triple hoods. The invitation to bid was released to 1,974 vendors through HCPS' Vendorlink and Euna Open Bids systems, with bid responses received from only four vendors. The public bid opening occurred on August 27, 2025, at 3:30 PM, with an estimated award date of October 14, 2025. The initial contract term begins upon school board approval and includes automatic renewal options for up to four additional one-year periods, contingent on budget appropriations, contractor performance, and mutual agreement. Vendors were required to comply with National Fire Protection Association (NFPA) 96 standards and demonstrate a minimum of three years' experience in similar hood cleaning services.
Sherman Mechanical Contractors, LLC was recommended for award as the primary vendor, while Hood Repair 365, LLC was deemed non-responsive for failure to meet the minimum three-year experience requirement. The bid tabulation shows pricing per unit of measure, with D&V Pro Cleaning Services offering $294.12 for single hoods, $588.22 for double hoods, and $882.39 for triple hoods; National Interior Solutions, LLC pricing at $293.50, $384.25, and $470.00 respectively; and Kept Companies, Inc. bidding $249.00, $325.00, and $395.00 for each hood type. The procurement is supported by United States Department of Agriculture (USDA) financial assistance of $150,000 annually. Vendors were required to submit mandatory affidavits including Non-Collusion, Foreign Country Contracting Prohibitions, Drug-Free Workplace Certification, and Human Trafficking Prevention certifications. The solicitation encouraged participation from small businesses, minority-owned enterprises, and diverse vendors. Protests of the award decision must be filed with the General Manager of Procurement Services at 901 East Kennedy Boulevard, Tampa, Florida 33602, or via email to corey.murphy@hcps.net within the timeframe prescribed by Florida Statutes 120.57(3).
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Text version
Superintendent of Schools Van Ayres
PROCUREMENT SERVICES DEPARTMENT
NOTICE OF INTENT TO AWARD
Invitation to Bid: 25406-ITB-DST Hood Cleaning Services – Student Nutrition Services
Date: September 10, 2025
As to the above-mentioned Invitation to Bid, pursuant to §§ 287.057(1)(a) and 120.57(3), Florida Statutes, Hillsborough County Public Schools (“HCPS”) posts its Notice of Intent to Award to the vendors identified in Attachment A. The awarded vendor(s) must meet all mutually agreed qualification requirements prior to the provision of the goods and services.
Failure to file a protest within the time prescribed in § 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Any protest concerning HCPS’ decision must be timely received via courier, the General Manager of Procurement Services.
Protests may be filed by courier, hand delivery, or regular mail at: Hillsborough County Public Schools, Procurement Services Department, Office of the General Manager, 901 East Kennedy Boulevard, Tampa, Florida 33602. Protests may also be filed by email at corey.murphy@hcps.net. It is the filing party’s responsibility to meet all filing deadlines.
The Cone of Silence, HCPS policy 6320 – Procurement, prohibits any communication regarding an active competitive solicitation between any HCPS employee or School Board member and any third party, representative, or lobbyist of that party, in effect from the time of release of the competitive solicitation until awarded by The School Board of Hillsborough County, Florida.
Procurement Services appreciates all vendors’ interest in doing business with HCPS and encourage participation in future bidding opportunities. Any questions regarding the competitive solicitation process may be forwarded to the Procurement Services Department representative below.
Sincerely, Christy Perales christy.perales@hcps.net Phone: (813) 272-4683
HILLSBOROUGH COUNTY PUBLIC SCHOOLS - PROCUREMENT DEPARTMENT
901 EAST KENNEDY BOULEVARD, TAMPA, FLORIDA 33602
OSD AWARDED CONTACT TELEPHONE EMAIL
REGISTERED VENDOR PERSON NUMBER ADDRESS
D&V Pro Cleaning Services 11468 Marketplace Drive North, Champlin, MN 55316 National Interior Solutions, LLC 1900 North Bayshore Drive 1A #331, Miami, FL 33132 *Hood Repair 365, LLC 22287 Morris Avenue, Port Charlotte, FL 33952 Kept Companies, Inc.
26 Law Drive, Section E, 2nd Floor, Fairfield, NJ 07004 **Sherman Mechanical Contractors, LLC 525 Southwest 16 Street, Ocala, FL 34471
Bid notifications were sent to 1456 vendors via Vendorlink and 518 via Euna Opend Bids (DemandStar), HCPS bid solicitation systems.
Responses were received from 4 vendors. Their bids are tabulated and the recommended award is shaded.
*Non-responsive *Hood Repair 365, LLC - The bidder did not meet the minimum required experience of three years.
** Draft Status
No
No
Yes - Alternate
No
No
Yes - Primary
No
No
No
ITB # 25406-ITB-DST Hood Cleaning Services - Student Nutrition Services
DATE OPENED:08/27/2025
DEPARTMENT: Student Nutrition Services
RESPONDING VENDOR(S)
Kevin Diaz (612) 258-0588 kevin@dvclean.comNo
**Sherman Mechanical Contractors, LLC - No bid submission from the vendor.
DESCRIPTION OF ITB: HCPS is seeking proposals from qualified firms to establish a firm flat rate price per hood for kitchen hood cleaning services for Student Nutrition Services (SNS) and its school sites.
Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.
Naz Senaldi (800) 331-1308 info@natinteriors.com
Steven Sabrowske (800) 830-6329
Eric Schatteman (813) 918-9149 erics@keptcompanies.com
Jesse Jenkins (888) 895-8007 jesse.jenkins@shermanmc.com info@hoodrepair365.com
HILLSBOROUGH COUNTY PUBLIC SCHOOLS- PROCUREMENT DEPARTMENT
901 EAST KENNEDY BOULEVARD, TAMPA, FLORIDA 33602
D&V Pro Cleaning Services
National Interior Solutions, LLC
*Hood Repair 365, LLC Kept Companies, Inc.
ITEM # DESCRIPTION
Estimated Annual Usage
Unit of Measure
Cost Per Unit of Measure
Cost Per Unit of Measure
Cost Per Unit of Measure
Cost Per Unit of Measure
1 Single Hood 366 each $294.12 $293.50 * $249.00 2 Double Hood 66 each $588.22 $384.25 * $325.00 3 Triple Hood 4 each $882.39 $470.00 * $395.00
ITB # 25406-ITB-DST Hood Cleaning Services - Student Nutrition Services
NOTE: A blank space represents a "no bid" by the vendor for a given item.
* Items that do not meet specifications shall not be considered valid and shall not be tabulated, per bid document.
| Tabulation-Final.pdf |
| Vendor Sheet |
| Tab Sheet |
| UPDATED Tabulation - Final.pdf |
| Vendor Sheet |
| Tab Sheet |
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