Revised Attachment D Price Proposal.xlsx

XLSX spreadsheet 26 KB Posted Oct 21, 2026

Attached to: URFP #27-03-CH Conference Facilities, Catering and Audio-Visual Services for Clean Water Finance-EPA All-States Meeting
Solicitation number: URFP-129509
Issued by: Virginia Beach City, Virginia

About this file

Written by GovTribe AI · Oct 22, 2026

This is a price proposal attachment for URFP #27-03-CH, a Virginia state contract opportunity for conference facilities, catering, and audio-visual services for the Clean Water Finance-EPA All-States Meeting. The proposal template outlines pricing for a two-day conference (Days 2 and 3) accommodating 60 attendees. Services requested include one meeting room configured in a U-shaped or crescent layout for group discussion on both days, general session room audio-visual equipment including wireless microphones, projectors, projection screens, and technical support on both days, and meal services consisting of breakfast and lunch on each day with options for boxed or buffet formats, as well as break snacks for both days. The pricing proposal is structured to capture room rental charges, applicable taxes, service charges or gratuity fees, audio-visual equipment rental with associated taxes and service charges, and catering costs for all meals and refreshments.

The proposal template contains blank fields for bidders to complete pricing information for each service category, with sections for per-unit pricing, extended totals, applicable tax rates, and service charges. The document indicates that all prices are currently shown as zero or placeholder values, requiring bidders to submit their actual pricing based on the specified quantities and service requirements. The grand total calculation for the entire conference package is designed to aggregate costs for the meeting room rental, audio-visual services, and all catering services for the 60-person attendance level across both conference days.

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Other files

File	Type	Posted
Attachment D Price Proposal.xlsx	XLSX spreadsheet	Oct 21, 2026
URFP # 27-03-CH Conference Facilities -10-14-2026.pdf	PDF	Oct 21, 2026
Addendum 1.pdf	PDF	Oct 21, 2026
Addendum 2.pdf	PDF	Oct 21, 2026

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Attachment D Price PropoaL

URFP #27-03-CH CWFAP-EPA All States Meeting

Attachment D- Price Proposal

A. Function Rooms (Day 2)

1. Meeting Room: 60 people U shaped or cresecent centered for group discussion

Room Name:
Square Footage:
Price Per Room Per Day:	$ - 0
Tax Rate %:	%
Service Charge/Gratuity:	$ - 0

Meeting Room Rental Grand Total Charge: ERROR:#VALUE!

B. Function Rooms (Day 3)

1. Meeting Room: 60 people U shaped or cresecent centered for group discussion

Room Name:
Square Footage:
Price Per Room Per Day:	$ - 0
Tax Rate %:	%
Service Charge/Gratuity:	$ - 0

Meeting Room Rental Grand Total Charge: ERROR:#VALUE!

Tax Rate Charged on Audio-Visual Equipment:		0.00%
Service Charge:		0.00%
C. General Session Room (Day 2)
Item No.	Description	Quantity	UOM	Price	Extended Total
1	Wireless Microphone	1	Each	$ - 0	$ - 0
2	Projector	1	Each	$ - 0	$ - 0
3	Projection Screen	1	Each	$ - 0	$ - 0
4	Tech Support	1	Each	$ - 0	$ - 0
AV Rental Charge Grand Total Per Day				$ - 0	$ - 0

Tax Rate Charged on Audio-Visual Equipment:		0.00%
Service Charge:		0.00%
D. General Session Room (Day 3)
Item No.	Description	Quantity	UOM	Price	Extended Total
1	Wireless Microphone	1	Each	$ - 0	$ - 0
2	Projector	1	Each	$ - 0	$ - 0
3	Projection Screen	1	Each	$ - 0	$ - 0
4	Tech Support	1	Each	$ - 0	$ - 0
AV Rental Charge Grand Total Per Day				$ - 0	$ - 0

E. Breakfast Service: (Day 2)
Item No.	Description	Quantity	UOM	Price	Extended Total
1	Boxed Breakfast Per Person	60	Each	$ - 0	$ - 0
2	Buffet Breakfast Per Person (preferred)	60	Each	$ - 0	$ - 0
3	Gratuity	1	Each	$ - 0	$ - 0
4	Service Charge/Additional Fee	1	Each	$ - 0	$ - 0

$ - 0 $ - 0

F. Lunch Service: (Day 2)
Item No.	Description	Quantity	UOM	Price	Extended Total
1	Boxed Lunch Per Person	60	Each	$ - 0	$ - 0
2	Buffet Lunch Per Person (preferred)	60	Each	$ - 0	$ - 0
3	Gratuity	1	Each	$ - 0	$ - 0
4	Service Charge/Additional Fee	1	Each	$ - 0	$ - 0
				$ - 0	$ - 0

G. Breakfast Service: (Day 3)
Item No.	Description	Quantity	UOM	Price	Extended Total
1	Boxed Breakfast Per Person	60	Each	$ - 0	$ - 0
2	Buffet Breakfast Per Person (preferred)	60	Each	$ - 0	$ - 0
3	Gratuity	1	Each	$ - 0	$ - 0
4	Service Charge/Additional Fee	1	Each	$ - 0	$ - 0
				$ - 0	$ - 0

H. Lunch Service: (Day 3)
Item No.	Description	Quantity	UOM	Price	Extended Total
1	Boxed Lunch Per Person (preferred)	60	Each	$ - 0	$ - 0
2	Buffet Lunch Per Person	60	Each	$ - 0	$ - 0
3	Gratuity	1	Each	$ - 0	$ - 0
4	Service Charge/Additional Fee	1	Each	$ - 0	$ - 0
				$ - 0	$ - 0

I. Snacks: (Day 2)
Item No.	Description	Quantity	UOM	Price	Extended Total
1	Variety of snacks	60	Each	$ - 0	$ - 0

I. Snacks: (Day3)
Item No.	Description	Quantity	UOM	Price	Extended Total
1	Variety of snacks	60	Each	$ - 0	$ - 0

Grand Total	ERROR:#VALUE!	$ - 0
The following criteria shall be used for the Grand Total Price:
60 attendees, Meeting Room; AV Rental; Lunch Service, Breakfast Service and Break Service.

File details come from the government source that posted it. Updated Oct 22, 2026.