Attachment D Price Proposal.xlsx

XLSX spreadsheet 25 KB Posted

Attached to
URFP #27-03-CH Conference Facilities, Catering and Audio-Visual Services for Clean Water Finance-EPA All-States Meeting
Solicitation number
URFP-129509
Issued by
Virginia Beach City, Virginia

About this file

This is a Price Proposal attachment for URFP #27-03-CH, a Virginia state request for proposal seeking conference facilities, catering, and audio-visual services for a Clean Water Finance-EPA All-States Meeting. The proposal template outlines services required for a two-day conference (Day 2 and Day 3) accommodating 60 attendees. Services include a U-shaped or crescent-configured meeting room for group discussion, audio-visual equipment rental (wireless microphones, projectors, projection screens, and technical support), breakfast service (boxed or buffet options), and lunch service (boxed or buffet options) for both days. The pricing structure provides line items for each service category with designated fields for unit pricing, extended totals, applicable tax rates, and service charges or gratuity fees.

The price proposal template contains multiple sections (A through H) with all pricing fields currently populated with zero or error values, indicating this is a blank template awaiting vendor completion. Pricing calculations include tax rates on audio-visual equipment and service charges on all major service categories. The grand total calculation is set to incorporate costs for the meeting room, audio-visual rental, lunch service, breakfast service, and break service for the 60-person attendee count. The proposal requires vendors to provide complete pricing for all line items across the identified service categories to enable comparative evaluation of bids.

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Other files

File Type Posted
URFP # 27-03-CH Conference Facilities -10-14-2026.pdf PDF
Revised Attachment D Price Proposal.xlsx XLSX spreadsheet
Addendum 1.pdf PDF
Addendum 2.pdf PDF

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Text version

Attachment D Price PropoaL

URFP #27-03-CH CWFAP-EPA All States Meeting
Attachment D- Price Proposal
A. Function Rooms (Day 2)
1. Meeting Room: 60 people U shaped or cresecent centered for group discussion
Room Name:
Square Footage:
Price Per Room Per Day:$ - 0
Tax Rate %:%
Service Charge/Gratuity:$ - 0

Meeting Room Rental Grand Total Charge: ERROR:#VALUE!

B. Function Rooms (Day 3)
1. Meeting Room: 60 people U shaped or cresecent centered for group discussion
Room Name:
Square Footage:
Price Per Room Per Day:$ - 0
Tax Rate %:%
Service Charge/Gratuity:$ - 0

Meeting Room Rental Grand Total Charge: ERROR:#VALUE!

Tax Rate Charged on Audio-Visual Equipment:0.00%
Service Charge:0.00%
C. General Session Room (Day 2)
Item No.DescriptionQuantityUOMPriceExtended Total
1Wireless Microphone1Each$ - 0$ - 0
2Projector1Each$ - 0$ - 0
3Projection Screen1Each$ - 0$ - 0
4Tech Support1Each$ - 0$ - 0
AV Rental Charge Grand Total Per Day$ - 0$ - 0
Tax Rate Charged on Audio-Visual Equipment:0.00%
Service Charge:0.00%
D. General Session Room (Day 3)
Item No.DescriptionQuantityUOMPriceExtended Total
1Wireless Microphone1Each$ - 0$ - 0
2Projector1Each$ - 0$ - 0
3Projection Screen1Each$ - 0$ - 0
4Tech Support1Each$ - 0$ - 0
AV Rental Charge Grand Total Per Day$ - 0$ - 0
E. Breakfast Service: (Day 2)
Item No.DescriptionQuantityUOMPriceExtended Total
1Boxed Breakfast Per Person60Each$ - 0$ - 0
2Buffet Breakfast Per Person (preferred)60Each$ - 0$ - 0
3Gratuity1Each$ - 0$ - 0
4Service Charge/Additional Fee1Each$ - 0$ - 0

$ - 0 $ - 0

F. Lunch Service: (Day 2)
Item No.DescriptionQuantityUOMPriceExtended Total
1Boxed Lunch Per Person60Each0$ - 0
2Buffet Lunch Per Person (preferred)60Each$-$-
3Gratuity1Each$-$-
4Service Charge/Additional Fee1Each$-$-
$ - 0$ - 0
G. Breakfast Service: (Day 3)
Item No.DescriptionQuantityUOMPriceExtended Total
1Boxed Breakfast Per Person60Each$ - 0$ - 0
2Buffet Breakfast Per Person (preferred)60Each$ - 0$ - 0
3Gratuity1Each$ - 0$ - 0
4Service Charge/Additional Fee1Each$ - 0$ - 0
$ - 0$ - 0
H. Lunch Service: (Day 3)
Item No.DescriptionQuantityUOMPriceExtended Total
1Boxed Lunch Per Person (preferred)60Each$ - 0$ - 0
2Buffet Lunch Per Person60Each$ - 0$ - 0
3Gratuity1Each$ - 0$ - 0
4Service Charge/Additional Fee1Each$ - 0$ - 0
$ - 0$ - 0
Grand TotalERROR:#VALUE!$ - 0
The following criteria shall be used for the Grand Total Price:
60 attendees, Meeting Room; AV Rental; Lunch Service, Breakfast Service and Break Service.

File details come from the government source that posted it. Updated .