Revised Attachment B Bid Sheet RFB 758 2600000672 6-30-2026.docx
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- Attached to
- Re-Bid Off-Site Data & Document Storage
- Solicitation number
- RFB 758 2600000672 2
- Issued by
- Kentucky
About this file
This is a bid sheet attachment for a re-bid off-site data and document storage service in Kentucky, specifically RFB 758 2600000672 with a contract term ending June 30, 2026. The solicitation seeks vendors to provide comprehensive storage and retrieval services for approximately 80 cases currently housed at an existing contracted facility. Services required include work week pickups and deliveries (Monday-Friday), weekend pickups and deliveries (Saturday-Sunday), and emergency rush delivery services (7x24) across three locations: Franklin County, Jefferson County, and Boone County, which serves as an alternate data center location. The scope of work encompasses standard box storage, large/oversize box storage, non-standard and bulk item storage, climate-controlled shelving for paper records, high-security environment-controlled vaults for backup media and tapes, initial inventory intake processing, and data entry and indexing labor services. Bidders must submit fully loaded, not-to-exceed costs for each service category and location without any modifications to the bid sheet format, or their proposals will be deemed non-responsive.
The pricing evaluation is structured with a maximum of 80 points based on cost submissions for storage and delivery services across the three county locations, with separate point allocations for work week delivery (10 points), weekend delivery (5 points), and emergency delivery (5 points). Additional 50 points are allocated for monthly storage costs across nine different service categories, including standard and large box storage, specialized item storage, climate-controlled shelving, high-security vaults, and labor services. Bidders must demonstrate a minimum of five years of experience providing the requested services to be considered responsive; those meeting this threshold receive no points, while vendors exceeding five years receive up to 20 maximum points based on years in service, not to exceed 20 years total. Archival storage services specifically do not require 24-hour 365-day access, vendor inventory management, or rush delivery capabilities.
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Text version
REVISED 6/30/2026
ATTACHMENT B
Bid Sheet
RFB 758 2600000672
Off-Site Data and Document Storage
Vendor shall complete this document, and shall not revise in any way, otherwise the bid shall be deemed non-responsive.
The vendor shall enter a fully loaded, not-to-exceed cost for the items listed below for each table.
Currently there are approximately 80 cases in storage at the current contracted facility.
Archival storage will not require the following:
1) Twenty-four (24) hour – 365 day access
2) Vendor inventory
3) Rush delivery
A. PRICE (Maximum Points: 80)
STORAGE SERVICES PER PICKUP AND/OR DELIVERY
[This is per exchange, per using agency and shall include all courier service rates, and round-trip transportation regardless of the delivery/pickup total volume] Cost (not-to-exceed)
Maximum Points Available
Work Week Pickup and/or Delivery (Monday – Friday)
| · Franklin County |
| $ |
10 points
| · Jefferson County |
| $ |
| · Boone County (Alternate Data Center Location) |
| $ |
Weekend Pickup and/or Delivery (Saturday & Sunday)
| · Franklin County |
| $ |
5 points
| · Jefferson County |
| $ |
| · Boone County (Alternate Data Center Location) |
| $ |
Emergency (Rush) Pickup and/or Delivery (Per Agency Specifications 7x24)
| · Franklin County |
| $ |
5 points
| · Jefferson County |
| $ |
| · Boone County (Alternate Data Center Location) |
| $ |
The average of the Total Cost for each section will be calculated for scoring purposes.
STORAGE SERVICE
PER STORED ITEM
UNIT OF MEASURE
COST (NOT-TO-EXCEED)
MAXIMUM POINTS AVAILABLE
| Standard Box Storage (Up to 1.2 cu. ft. / approx. 15"x12"x10") |
| Per Box/Month |
| $ |
10 points
| Large/Oversize Box Storage (1.3 to 2.4 cu. ft. / approx. 24"x15"x11") |
| Per Box/Month |
| $ |
| Non-Standard Items/Bulk Items (Odd shapes, unboxed ledgers, maps) |
| Per Cubic Foot / Month |
| $ |
5 points
| Standard Climate-Controlled Shelving (Paper records) |
| Per Cubic Foot / Month |
| $ |
| High-Security Environment-Controlled Vault (Backup media/tapes) |
| Per Slot/Month |
| $ |
| High-Security Environment-Controlled Vault (Bulk media bins) |
| Per Bin / Month |
| $ |
| Initial Intake of Current Inventory |
| Per Box (One-Time Fee) |
| $ |
| Data Entry / Indexing Labor: Hourly rate for vendor staff to open a box, identify its contents, and log the data |
| Per Hour |
| $ |
B. YEARS IN SERVICE (Maximum Points: 20)
| EXPERIENCE |
| # OF YEARS |
| MAXIMUM POINTS AVAILABLE |
Years in Service
_______Years
20 points
A minimum of five (5) years experience providing the services outlined in the RFB is required for this bid. Bids offering less than five (5) years shall be considered non-responsive and eliminated from the bid evaluation. Bidders who meet the five (5) year requirement shall not receive any points. Bidders who exceed the five (5) year requirement shall receive points. The bidder with the greatest number years (not to exceed twenty (20) years) receives the maximum points.
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