Response to Offeror Questions document.pdf

This is a Response to Offeror Questions document issued by the South Dakota Department of Transportation (SDDOT) for RFP 26RFP19813 regarding the Intelligent Transportation System (ITS) Program. The document addresses inquiries submitted by prospective vendors regarding the Active Traffic Management System (ATMS) procurement. Key responses clarify requirements for system deployment, proposal structure, and integration with existing SDDOT infrastructure including 190 CCTV cameras, 133 environmental sensor stations, 93 dynamic message signs, variable speed limit systems, traffic detectors, and automatic vehicle location systems on 321 snowplows. The ATMS must be delivered as a contractor-hosted, cloud-based service with 99.9% minimum availability and 24/7 support, with operational deployment required by January 31, 2027. The proposal deadline is June 5, 2026, at 3:00 PM CDT, and the inquiry period closed on May 22, 2026. All questions and responses were distributed to interested parties by May 26, 2026. The contract term extends through January 31, 2028, with optional extension through January 31, 2031.

The document provides clarifications on technical and administrative requirements for proposal submission, including guidance on proposal structure, table formats, proprietary information protection, page limits, and system features. The responses address vendor questions regarding whether SDDOT expects specific proposal formatting conventions, how to handle new feature proposals, and requirements for separate proposals for distinct system items. No specific pricing information, set-aside designations, incumbent vendor identification, or contract award values are disclosed in this questions and answers document. The RFP is open to all qualified vendors meeting SDDOT's experience and capability requirements.