Resource Usage Template.xlsx
XLSX spreadsheet 53 KB Posted
- Solicitation number
- 26-85961
- Issued by
- Hamilton County, Indiana
About this file
This is a Resource Usage Template for the State of Indiana RFP process, designed to standardize how respondents document project staffing and resource allocation across supplier/subcontractor and State of Indiana teams. The template requires respondents to complete a Team Resourcing Worksheet that identifies all project roles, specifies years of relevant experience required for each position, and estimates the number of resources needed per role. Respondents must then allocate estimated hours for each role across defined project stages including Requirements & Process Mapping, Design, Application Configuration, Application Development, Testing, Training, Data Conversion, Interfaces, Organizational Change Management & Communications, Go-Live Preparation & Execution, and Production Stabilization, with provisions for additional project services as needed.
The template automatically calculates total hours by role and stage, percentage of total project hours, total resource count, and aggregated hours for both supplier/subcontractor and State of Indiana resources to establish overall project hour totals. Respondents must also complete a Role Description Worksheet that consolidates all proposed roles and provides detailed descriptions of responsibilities and specific training or knowledge requirements for each position. Additionally, respondents are required to submit a Resource Management Plan narrative that explains how supplier/subcontractor and State of Indiana resources will be coordinated and managed throughout the project lifecycle, with context provided based on the hour allocations reflected in the resourcing table. The template explicitly excludes maintenance and operational hours from scope.
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Instructions
| RFP ##-####: [RFP NAME] |
| Attachment [X]: Resource Usage |
| Team Resourcing Worksheet |
| I. Complete only the yellow shaded cells for the following categories for both "Supplier / Subcontractor" & "State of Indiana" sections within the table. |
NOTE: Maintenance and Operational hours are NOT in scope of this request.
• "Project Resourcing" Category:
o List each role expected for project related activities and stabilization support under the “Role” column o List the number of years of relevant expeience required for each role under the “Years of Relevant Experience” column
- NOTE: For the "State of Indiana" section, enter the number of years of relevant experience that you recommend for each State of Indiana role identified. The years of relevant experience entered will not be considered a requirement for the State of Indiana, but will provide a level of guidance to set expectations for the experience and expertise needed to successfully deliver the solution.
o List the estimated number of individuals required for each role under the “# of Resources” column
• "Project Hours" Category:
o List the estimated number of hours required by role for each stage of project work (columns D-P) o If there are other stages of project work not listed within the table:
- List the number of estimated hours required by role under the “Other Project Services” (Column Q)
- BRIEFLY describe the other project work under the “Comments” column to the right of the table
II. Based upon the entries described above, the following fields will AUTOMATICALLY CALCULATE within the table:
• “Total Hours” (for both "Supplier / Subcontractor" & "State of Indiana" sections)
• “% of Total Project Hours” (for both "Supplier / Subcontractor" & "State of Indiana" sections)
• “Total # of Resources” (for both "Supplier / Subcontractor" & "State of Indiana" sections)
• "TOTAL Supplier / Subcontractor Hours"
• "TOTAL State of Indiana Hours"
• "TOTAL PROJECT HOURS"
III. Complete only the yellow shaded cells for the Resource Management Plan comments section:
• Resource Management Plan:
o Describe the Resource Management Plan and how Supplier / Subcontractor and State of Indiana resources will be managed throughout the project o Provide context based on the estimated number of hours indicated in the table
| Role Description Worksheet |
| I. Complete only the yellow shaded cells for the following columns: |
• "Role" Column:
o Provide a consolidated list of each role type under the “Role” column, proposed in the "Team Resourcing" worksheet
• "Role Description" Column:
o Provide a description of the responsibilities for each proposed "Role"
Team Resourcing
Team Resourcing RESPONDENT: [ENTER RESPONDENT NAME HERE]
| Supplier / Subcontractor | |||||||||||
| PROJECT RESOURCING | PROJECT HOURS | ||||||||||
| Role | Years of Relevant Experience | # of Resources | Project Management | Requirements | |||||||
| & Process Mapping | Design | Application Configuration | Application Development | Testing | Training | Data Conversion | Interfaces | OCM & Comms | Go-Live Preparation & Execution | Production Stabilization | Other Project Services |
| (use "Comments") | Total Hours | % of Total Project Hours | Total # of Resources | Comments |
(Describe "Other Project Services" if applicable)
| 0.00 | 0.00 | 0.00% | 0.00 | [Comments for other work.] | ||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| TOTAL Supplier / Subcontractor Hours | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| State of Indiana | |||||||||||
| PROJECT RESOURCING | PROJECT HOURS | ||||||||||
| Role | Years of Relevant Experience | # of Resources | Project Management | Requirements | |||||||
| & Process Mapping | Design | Application Configuration | Application Development | Testing | Training | Data Conversion | Interfaces | OCM & Comms | Go-Live Preparation & Execution | Production Stabilization | Other Project Services |
| (use "Comments") | Total Hours | % of Total Project Hours | Total # of Resources | Comments |
(Describe "Other Project Services" if applicable)
| 0.00 | 0.00 | 0.00% | 0.00 | [Comments for other work.] | ||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| TOTAL State of Indiana | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| TOTAL PROJECT HOURS | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Below, please describe the Resource Management Plan and how Supplier / Subcontractor and State of Indiana resources will be managed throughout the project. Provide context based on the estimated number of hours indicated in the table above. | ||||||||||||||
| [Comments for Resource Management Plan.] |
Role Description
| Role Description | ||
| Role | Role Description | Specific Training and Knowledge for Role |
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