Att D - Cost Proposal - rtp.xlsm

This is a Cost Proposal template for a state and local contract opportunity involving Vocational Rehabilitation (VR) services across multiple counties. Respondents must complete cost proposals for each county they are bidding on, with the option to bid on up to three or more counties by adding additional tabs. The contract structure includes an initial two-year period with optional extensions for two additional one-year periods (Years 3 and 4). Cost proposals must cover four service components: Staffing (Program Managers, Case Managers, Support Staff), Career Pathway Tools (Licensing, Platform, Integration), Training and Technical Assistance (Staff and Partner Training), and Reporting and Evaluation (Data Tools, Reporting Staff, Evaluation). All costs must be submitted on an annual basis for each year and must be all-inclusive with no additional costs accepted by the state.

Evaluation of cost proposals will be based on the average cost per case calculated over the two-year initial contract period, which is automatically derived by dividing the total bid amount by the total active VR case count for each county. Active case counts must be obtained from Attachment L (County & VR Cases - November 2025). Respondents must populate all yellow-shaded cells in the template without altering formatting or adding caveats, as doing so may result in disqualification. Years 3 and 4 pricing will not be used for scoring purposes but will be used for budgeting and contracting purposes. The template includes an example using Marion County with 1,268 active cases and total proposed costs of $40,000 for Year 1 and $20,000 for Year 2, resulting in a two-year average cost per case of $47.32. For MBE/WBE subcontractor commitments, respondents should calculate commitment percentages based on the Total Bid Amount in the designated cell.