Requirements - C4IAS MFD - H9240421R0005.xlsx

Reqmts Summary

Annual LCR is for MFDs that are least 5 years old (~20% of the fleet), although C4IAS is historically not funded to cover the full requirement each year. The Subordinate Commands and their Units also receive funds which they may spend as they see fit without oversight from the C4IAS Program. They may chose to purchase assets to supplement the C4IAS LCR effort, expand their fleet, outfit a new facility, implement a new software solution, pay for services, or any number of other things. Because of the decentralized nature of the Enterprise, the C4IAS Program does not know the actual total of MFDs deployed (estimate is around 4000), the locations of MFDs deployed (estimated at over 50), the quantities of MFDs at each location, the configuration of MFDs at each location, or the configuration of the print server solution or solutions at each location. Additionally, it is important to note that C4IAS receives requirements from the Subordinate Command's Headquarters on behalf of their Units and does not typically know the final destination for the assets at the time of purchase; this is important because warranty coverage is worldwide, not to the place of initial delivery, which will primarily be to the C4IAS warehouse in Lexington, Kentucky.

For this RFQ USSOCOM will only consider offers for hardware that has been approved by the United States National Information Assurance Partnership (NIAP) and listed on the NIAP Product Compliance List (PCL) or the Products in Evaluation List, is compliant with the Trade Agreements Act (TAA) in 110v and 220v configurations in all 4 categories, and meets all policy, security, sustainment, and technical requirements as defined in the tab called "MFD Reqmts". Note, USSOCOM will release a seperate RFQ to identify a Pull Print Solution for the USSOCOM Enterprise after this contract is awarded for hardware.

CLIN 1 for the small workgroup MFD is designed to cover workgroups of up to 10 personnel, mostly in private offices or small spaces with a door; the device must be quoted as desktop as these spaces do not generally have space for a floor standing model. The height should not exceed 24" to ensure fit under overhead bins.

CLIN 2 for the small-medium workgroup MFD might be used to replace an existing small work group MFD for a user base who wants a longer lasting toner cartridge or a little more horsepower to cover a slightly larger user base of maybe up to 15 people, or it might be used to replace a medium workgroup MFD where floor space is not available any longer. This category must be quoted as a desktop model. If a stand is required the user will be responsible for that cost and purchase outside of this contract.

CLIN 3 for the medium workgroup MFD covers a larger office environment with maybe up to 25 users where there is plenty of floor space available.

CLIN 4 for the large workgroup MFD with Tabloid printing capability is mostly designed for users who require tabloid printing, but also to cover an office environment with more than 25 users or heavy print requirements.

The offeror will provide a quarterly report that identifies all items purchased with each purchase order exectued to date. The purpose of the report is to keep track of the total amount executed vs the ceiling identifed in the approved brand name justification, track the total quantities purchased per CLIN/Item against the maximum quantity identified, and also to track timelines and estimated costs for warranty and license extensions required throughout the life of this contract. The "CDRL - Tracker" tab defines all of the data points required in the quarterly report although the style provided is just an example.

The offeror will provide a report at least 48 hours prior to each hardware delivery that provides detailed information for hardware included in the shipment. Required data points are provided in the "CDRL - APSR" tab. This data is required in order for USSOCOM to accept equipment and receive it into the Accountable Property System of Record (APSR); receipt into the APSR is required prior to payment of invoices.

MFD Reqmts

(Standby: Watts) (Power Save: Watts) Not Specified (Operating: Watts) (Standby: Watts) (Power Save: Watts) (TEC: KW hrs/week) Not Specified (Operating: Watts) (Standby: Watts) (Power Save: Watts) (TEC: KW hrs/week) Not Specified (Operating: Watts) (Standby: Watts) (Power Save: Watts) (TEC: KW hrs/week) (List the names of files attached to the quote and any appropriate links for reference) (add notes as needed)

Locations Matrix

CDRL - Tracker

CDRL - APSR

INSTRUCTIONS

PMOs must provide the below information to the SOFATL-J4-ICP@SOCOM.MIL (and AIOINVMGT.ctr@sofsa.mil if shipping to SOFSA) at least 48 hours prior to materiel shipment's arrival to a USSOCOM inventory facility. This information, along with a copy of the materiel delivery order will be used by the USSOCOM Inventory Control Point (ICP) Item Manager to document inbound shipments and create the necessary “due in” requirements for the receiving inventory warehouse within DPAS.

Contract Number/ P.O. Number Delivery Order # or Call Number (when specified)

This must be the actual manufacturer cage code For Serialized items ONLY - vendor may provide information in a separate correspondence associated with the contract and task order number to email distribution list in Instructions block. Must provided within 48 hours of shipment.