Request for Quote - Smoke Oils.pdf
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- Attached to
- 2026 Airshow Flight Line Service (Smoke Oils)
- Solicitation number
- FA301626Q7061
About this file
This is a Request for Quote (RFQ) issued by the 502d Contracting Squadron at Joint Base San Antonio Lackland, Texas, for smoke oils and related services to support the Great Texas Airshow 2026 (JBSA-Randolph).
The RFQ solicits a firm-fixed-price purchase order for multiple types of aviation oils and related services for aerobatic displays scheduled for April 29 – May 4, 2026. Required items include 72.60 gallons of W-120 Aeroshell (55 containers total with 25% contingency overage), 12 quarts of W-100 Plus Aeroshell (2 cases with 25% contingency overage), 220 gallons of W-120 Aeroshell pumped (four 55-gallon drums with 25% contingency overage), 30 gallons of XC 25W-60 Phillips (12 containers with 25% contingency overage), specialty turbine oils including 1 quart of Radcolube 6081, 4 quarts of Royco 808, and 2 quarts of Mobil Jet II, 1 gallon of MIL-H-5606 hydraulic fluid, 1,320 gallons of Aeroshell Smoke Oil 5W416 for USAF Thunderbirds (24 drums with 25% contingency overage), and 275 gallons of Aeroshell Smoke Oil 5W416 for civilian performers (5 drums with 25% contingency overage). Additional requirements include transportation and fuel costs for round-trip service from Harlingen, Texas to Randolph AFB, rental car reimbursement if needed, optional lodging, and freight/shipping costs with 25% contingency overage. Quotations must be submitted electronically no later than 12:00 PM CST on April 13, 2026, with questions due by 10:00 AM CST the same day. The NAICS code is 324199 (All Other Petroleum and Coal Products Manufacturing) with a small business size standard of 950 employees, and vendors must be registered in SAM under this classification to be considered for award. The contracting officer notes the government is seeking additional price reductions as there may not be another bidding opportunity.
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Request for Quote (RFQ) Smoke Oils
FA301626Q7061
The Great Texas Airshow 2026
1. The 502d Contracting Squadron, 1655 Selfridge Avenue, Joint Base San Antonio (JBSA) Lackland, TX, is issuing a solicitation for commercial services prepared in accordance with (IAW) Revolutionary FAR Overhaul (RFO) 12, as supplemented with additional information included in this notice. This solicitation is issued as a Request for Quote (RFQ) No. FA301626Q7061 IAW the Revolutionary Federal Acquisition Regulation Overhaul
(RFO).
2. Notice to Supplier(s): No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.
3. The North American Industry Classification System (NAICS) for this requirement is 324199 – – All Other Petroleum and Coal Products Manufacturing, which has a small business size standard of 950 employees. Vendor must be registered within SAM under the 324199 NAICS to be considered for award.
4. Schedule. The Government intends to award a Firm-Fixed Price purchase order FOR smoke and engine oils in support of Joint Base San Antonio (JBSA)-Randolph 2026 Air Show. Additionally, these services are essential for aerobatic displays, enhancing the spectator experience and the visibility of the aircraft for safety purposes.
Note: The Government is seeking additional price reductions as there may not be another opportunity to quote further discounts.
CLIN Description Qty Unit of
Issue Unit Price
Extended Price
0001 Smoke Oils
Period of Performance: 29 April – 04 May 2026
1 Each
0002 Rental Cars
Period of Performance: 29 April – 04 May 2026
1 Each
Required Items:
540 miles + fuel for compressor
Transportation & Fuel Fee round trip from Harlingen Texas to Randolph AFB for Tow Vehicle & Compressor use on Oil Trailer
72.60 gallons
W-120 Aeroshell (1.32 gallons each) = total 18 cases with three containers to a case+1 container= 55 containers total (Tora, P-51 Heritage, P-40, P-39 “Big D”, P-51 CAF- RED
Tail, CJ-6 Yak, SNJ-6 Old Yeller, P-51 Glamorous Glenn, T-6, TBM Avenger, F4F Wildcat, & F4U Corsair Bohannon) Includes contingency requirements by carrying a 25% overage on reserve
12 quarts
W-100 Plus Aeroshell (1 quart each) = total 2 cases (6 quarts to a case) – (T-34 Mentor & Blue Canoe Cen-Tex- Static,)
220 gallons
W-120 Aeroshell (1 gallon each pumped) = four 55-gallon drum’s ( B-29 “Doc”, C- 47 “That’s All Brother”, B-25 “Yellow Rose”, P-51 Mustang “Red Tail”, Beech
18-GCW, T-6/SNJ
-GCW, Lewis Air Legends A-20 Havoc, TF-51 Mustang, Spitfire, B-25 “Russian to Get Ya”) Includes contingency requirements by carrying a 25% overage on reserve
30 gallons
XC 25W-60 Phillips (2.5 gallon) = 12 containers (B-25/PBJ “Devil Dog” & A- 26 “Night Mission” ) Includes contingency requirements by carrying a 25% overage on reserve
1 quart Radcolube 6081 mil spec 1010 Turbine Oil (1 quart) Acemaker T-33 Shooting Star)
4 quarts
Royco 808 Turbine Oil= 4 quarts (T-37 Tweet & CF-5D Canadair) Includes contingency requirements by carrying a 25% overage on reserve
2 quarts Mobil Jet II Turbine Oil (2 quarts) Jerry Connelly Vampire
1 gallon
Hydraulic Fluid (MIL-H-5606) = 1 gallon (Acemaker T-33 Shooting Star)
1320 gallons
Aeroshell Smoke Oil 5W416 (1 gallon each) = 24 total- 55-gallon drum’s for (USAF Thunderbirds)
275 gallons
Aeroshell Smoke Oil 5W416 (1 gallon each) = 5 total- 55-gallon drum’s for (Civilian Performer’s)
1 rental car Rent Car Usage – If required, Vendor will pay for rental car via Credit Card on site and Govt will reimburse expense after the Air Show. Contractor is solely responsible for their own vehicle insurance, or damages to the vehicle(s).
The Government will not be held responsible or liable for any damage to the vehicle.
Lodging If required, please state how many rooms are needed.
Freight/Shipping Cost (Oil Products)
6. Instructions, Conditions, and Notices to Offerors
Quotation Preparation Instructions. The vendor shall provide a quote indicating the unit price for each item under the “required items” section, and the total extended price. In addition, please fill out the above schedule in section 4.
Questions Concerning RFQ. Questions shall be due by 10:00 AM (CST) 13 April 2026.
Points of contacts for quote submission listed below:
• Contract Specialist: davion.blanks@us.af.mil
• Contracting Officer: jermayne.gordon.@us.af.mil
Quote Submission. Quote(s) shall be submitted electronically to SrA Davion Blanks and TSgt Jermayne Gordon (see contact information above) no later than (NLT) 12:00 PM (CST) 13 April 2026.
7. Provisions And Clauses Incorporated by Reference.
Provisions.
o FAR 52.204-7 System for Award Management.
o FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services.
o FAR 52.204-90 Security Prohibitions and Exclusions Representations and Certifications o DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials.
o DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls.
o DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense
Telecommunications Equipment or Services-Representation.
o DFARS 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements.
o DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System.
o DFARS 252.225-7055 Representation Regarding Business Operations with the Maduro Regime o DFARS 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur
Autonomous Region - Representation
Clauses.
o FAR 52.204-13 System for Award Management Maintenance.
o FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations o FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial
Services.
o 52.212-4(l), Termination for the Government's Convenience.
o FAR 52.222-3 Convict Labor o FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies o FAR 52.222-50 Combating Trafficking in Persons o FAR 52.223-5 Pollution Prevention and Right-to-Know Information.
o FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving o FAR 52.232-18 Availability of Funds o FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management o FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors o FAR 52.233-3 Protest after Award o FAR 52.233-4 Applicable Law for Breach of Contract Claim o FAR 52.233-1 Disputes.
o FAR 52.240-90 Security Prohibitions and Exclusions o DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials.
o DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights.
o DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident
Reporting.
o DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support.
o DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense
Telecommunications Equipment or Services.
o DFARS 252.204-7020 NIST SP 800-171 DoD Assessment Requirements.
o DFARS 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime o DFARS 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur
Autonomous Region o DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.
o DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions o DFARS 252.232-7010 Levies on Contract Payments.
o DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel.
o DFARS 252.244-7000 Subcontracts for Commercial Products or Commercial Services.
o DAFFARS 5352.201-9101 AETC Ombudsman
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