2026 Airshow Flight Line Services (Smoke Oil and Engine Oil) SOW_FINAL2.pdf
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- 2026 Airshow Flight Line Service (Smoke Oils)
- Solicitation number
- FA301626Q7061
About this file
This is a Statement of Work (SOW) for Flight Line Services (Smoke & Engine Oil) for the 2026 Great Texas Airshow at Joint Base San Antonio (JBSA) Randolph. The contractor shall provide all personnel, supervision, tools, equipment, and transportation necessary to deliver smoke and engine oil services. Specific deliverables include oils and additives, necessary equipment (compressor and air-driven smoke oil pump), personnel to deliver products into aircraft, and an A&P mechanic for minor repairs. The contractor must maintain a 25% overage on reserve for contingency requirements and shall be charged only for actual product consumption. Unused/unopened products must be removed by 4 May 2026. The contractor is responsible for cleanup and repair of any damage or spills in accordance with EPA regulations at no additional cost to the government.
Performance is required from 1 May 2026 through 3 May 2026, with smoke oil delivery no later than Thursday, 30 April 2026 at 12:00 PM. The contractor must be on-site and ready to provide services at 9:00 AM on Saturday, 2 May and Sunday, 3 May, and at a time to be determined on Friday, 1 May for a safety brief. The contractor must remain on-site until released by the Airshow Director. Invoicing via WAWF with detailed aircraft usage information is due by 1 June 2026. The contractor must maintain personal liability insurance and perform services as an independent contractor, not a government employee. The government will reimburse lodging at a not-to-exceed rate of $161.00 per night per room in accordance with GSA FY26 Per Diem Rates for San Antonio, Texas, and will reimburse fuel receipts for approved vehicle rentals. The Contracting Officer retains sole authority to terminate the contract under FAR Clause 52.212-4(l), with the contractor paid for costs incurred.
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| File | Type | Posted |
|---|---|---|
| Request for Quote - Smoke Oils.pdf | ||
| Request for Quote - Smoke Oils.pdf |
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Text version
STATEMENT OF WORK (SOW)
FLIGHT LINE SERVICES (SMOKE & ENGINE OIL) 2026 GREAT TEXAS AIRSHOW – JBSA RANDOLPH
1. The Contractor shall provide all personnel, supervision, tools, equipment, and transportation required to provide
Smoke & Engine Oil Services for the 2026 Great Texas Airshow hosted by Joint Base San Antonio (JBSA) Randolph.
2. SCOPE OF WORK: Contractor shall provide oils and additives as necessary, as well as the necessary equipment (to include, but not limited to, the compressor and air driven smoke oil pump), and personnel to deliver the product into the aircraft and an A&P mechanic for minor repairs. The contractor will coordinate with Airshow staff up to the show date to stay informed of any changes in quantities required but will not be less than the quantities listed below.
Contractor will also be prepared for contingency requirements by carrying a 25% overage on reserve. The Contractor agrees to charge the government only for actual product consumption. Contractor shall be responsible for removing any unused/unopened products by 4 May 2026. Randolph will only be responsible for the amount of products pumped and used for the air show. Any damage or spills on JBSA Randolph shall be repaired/cleaned by the contractor to IAW current EPA regulations at no additional cost to the Government.
3. The Contractor shall transport, with appropriate certifications, licenses and qualified personnel, the items and oil dispensing equipment (air driven smoke oil pump, etc.) listed within the contractor provided quote.
4. PERFORMANCE. Contractor shall provide Flight Line Services (Smoke & Engine Oil) for all aircraft operations on 1 May 2026 through 3 May 2026. Contractor shall be in place and ready to start providing product and service at designated times as listed below. Contractor shall stay in place to provide service each day until released by the Airshow Director.
Delivery of Smoke Oil NLT Thursday, 30 April 2026 at 12:00 PM.
Friday, 1 May 2026 at a time to be determined for a Safety Brief.
Saturday, 2 May 2026 at 9:00 AM.
Sunday, 3 May 2026 at 9:00 AM.
5. Contractor shall provide invoice in WAWF with detailed information delineating each aircraft’s usage and of what type of oil use by 1 June 2026.
6. Donations. In accordance with Air Force policy, the Contractor shall not solicit donations as additional compensation from the public on an Air Force installation, unless the Contractor is a legitimate “War Bird” 501c3 private organization. Air Force airshows are free to the public. The contractor may not display or present any signage or person charge or an admission fee in any way, shape, or form to tour an aircraft or display. However, unsolicited donations are permissible, as long as no signage or person block or interference with entry by the public.
7. Contractor’s Liability Insurance. The Contractor declares that he shall maintain personal liability insurance.
8. Government Contractor. The Contractor and his/her employees shall perform service in accordance with this SOW as a Contractor, not as a Government agent or employee. The Contractor and his/her employees shall render professional aviation services only, and any payment made by the Government is compensation solely for such services rendered.
9. Inclement Weather. If the performer is available on site and ready to perform, and the parties agree that weather prevents the performance, the performer will be paid in full.
10. Vehicle Rentals and Lodging.:
a. Contractor must provide vehicle requests to the Government prior to award and submit copy of receipts for fuel to be reimbursed after rental is returned. Contact information will be provided with award.
b. The Government shall reimburse the contractor for lodging at the Not to Exceed rate of $161.00 per night, per room, IAW GSA FY26 Per Diem Rates for San Antonio, TX. Contractor must provide copy of room receipts to be reimbursed. Room block/contact information will be provided with award.
11. CONTRACT CANCELLATION. The Contracting Officer (CO) is the sole authority to terminate the contract.
Termination of the contract by the CO due to weather, natural disaster, force protection issues, health protection issues, contingencies, or any other reason will be handled in accordance with FAR Clause 52.212-4(l), Termination for the Government's Convenience. The performer shall be paid for the costs incurred.
10. Vehicle Rentals and Lodging.:
File details come from the government source that posted it. Updated .