Request for Quote Punderson State Park Lodge Clay Tiles.pdfRequest for Quote Punderson State Park Lodge Clay Tiles.pdf

REQUEST FOR QUOTE

The Ohio Department of Natural Resources is requesting bids for: Division of Engineering – Clay roof tiles for the Punderson State Park Lodge

Background Information:

The Department of Natural Resources (DNR) is currently undergoing a design project for the replacement of the high slope clay tile roof at the Punderson State Park Lodge located at 11755 Kinsman Road in Newbury Township, Ohio. The steep-sloped roof of the original 1925 English Tudor mansion, as well as the mansard roof of the 1965 addition to the east, consists of clay tile shingles.

(The extent of the clay tile is highlighted in green in the key plan below.)

Construction for the roof replacement is scheduled to start in April 2027. ODNR is looking to purchase the material to allow for fabrication of the clay tile shingles due to its anticipated long lead time. Please note: this request is for the tile material only.

Specifications:

Fabrication and delivery of a 7” wide x 12” long x 5/8” thick shingle style clay tile in a standard color and texture to match the existing clay tile at the building and meeting the requirements for ASTM C1167 Grade 1 tile with a minimum 75-year material warranty. The following accessories are to be included in addition to the standard shingle style field tile: V-shaped ridge and hipped ridge tile, closure pieces at the top, eave, and rake of the roof, as well as graduated tile at the conical roof. An Eagleview report, providing take offs of the building is attached for reference.

The Supplier is to provide a total lump sum price for the purchase of the clay tile and all necessary accessories as outlined above.

Delivery: Punderson State Park Lodge, 11755 Kinsman Road in Newbury Township, Ohio

The roofing Contractor hired by ODNR will be responsible for coordinating the delivery of the tile with the winning Supplier, as well as storage and installation of the tile.

To set up a site visit please reach out to Sara Peters, PE – 216-212-2154 or speters@thpltd.com

Delivery must be completed by April 1, 2027.

F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation: The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. All Proposals must be submitted through Ohio Buys. Proposals received outside of Ohio Buys will not be considered.

Contract Award: The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive

Contract Award: The contract will be awarded to the lowest responsive and responsible bidder by line item.

Preferences:

The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

Site Visit & Point of Contact:

Prior to submitting a bid response, offerors are encouraged to visit the Punderson State Park Lodge.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information: (FSS invoicing requirement)Origin-DNR-XXX

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

• EMAIL the invoice to: invoices@ohio.gov

• MAIL the invoice to:

OBM Shared Services Attn: Accounts Payable PO Box 182880 Columbus, Ohio 43218-2880

To ensure the payment process is not delayed, invoices should be complete, accurate, and contain the following information:

• Invoice must include Origin-DNR-XXX

• Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

• Supplier full name as it appears on your PO.

• The Ship to and/or service facility name and full address

• Unique invoice number

• Date of service or date work was completed.

• Complete itemization of services performed, materials or goods supplied and/or labor furnished.

• Line charge(s). If parts are included, please break out the line charges with product and charges separately.

• No State of Ohio sales tax

• Remit to address must match our records for payment

• This PO is only valid for the goods and/or services received through June 30, 2027.

• Any goods/services received after June 30, 2027 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.