REQUEST FOR QUOTE-Issued.pdf

DEPARTMENT OF THE ARMY

409th CONTRACTING SUPPORT BRIGADE

REGIONAL CONTRACTING OFFICE - STUTTGART

UNIT 30401

APO AE 09107-0401

REQUEST FOR QUOTE: W91WFU-26-Q-A007

SOLICITATION TITLE: United States Army Garrison - Stuttgart (USAG-S) Compliance-Lab Support Services (IDIQ), DPW Environmental Division

ISSUING OFFICE: Department of the Army, 409th Contracting Support Brigade (CSB), Regional Contracting Office Stuttgart (RCO-S)

AGENCY CONTACT: Mr. Umar Mansaray, Contracting Officer, umar.mansaray.civ@army.mil, (+49) 9641-70592-2455

ALTERNATE CONTACT:

Mr. Alex Cerchez, Contract Specialist, alexandr.cerchez.ln@army.mil, +49 (0)9641-70-592-2939 Mr. Luis Uribe, Contract Specialist, jose.l.uribebrambila.ln@army.mil +49 9641-70-592-2199

RFQ ISSUE DATE: 17th Aug 2026, 1200, Central European Time

QUOTE DUE DATE: 31st August 2026, 1200, Central European Time

GENERAL INFORMATION

This is a Request for Quotation (RFQ) using RFO PART 12. Any offerors submitting a quote agree to and are bound by all instructions, procedures, and rules of this RFQ.

Since offeror submissions are quotations under RFO FAR 12, the Government is not required to determine a competitive range, conduct discussions with any offerors, solicit final revised quotation(s), and/or use other techniques associated with RFO FAR Part 15.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, DFARS Publication Notice 20260507. Only emailed requests received directly from the offerors are acceptable. NAICS code is 541620- Environmental Consulting Services with a small business size standard of $19.0 Million.

REQUIREMENT IDENTIFICATION – USAG-Stuttgart Environmental Compliance and Lab Support Services

This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. All performance requirements are defined in the attached Performance Work Statement (PWS).

The objective of this project includes, but are not limited to:

mailto:umar.mansaray.civ@army.mil mailto:alexandr.cerchez.ln@army.mil mailto:jose.l.uribebrambila.ln@army.mil

• Provide management plan update e.g. Hazardous Waste Management Plan, Asbestos Management Plan, Spill Prevention Control and Reporting Management Plan, Cultural Resources Management Plan, Lead Based Paint

• Management Plan, Potable Water Plan, Storm Water Pollution Prevention Plan

• Develop, update and provide trainings in-person/virtual/field exercises e.g. Building Contaminants Training, Hazardous Waste Training, Environmental Officer Basic Training, Environmental Officer Refresher Training, Spill Response Training & Field Exercise

• Provide documentations e.g. facility documentations according to AwSV § 43, Operational Manuals, Operating Instructions e.g. according to AwSV § 44, HWSA etc., Booklets i.e. Recycling Booklets, Water Conservation Booklets etc., Flyers/Trifolds, Explosion Protection Documents

Services will be required on an Order basis with Periods of Performance dictated at the Task Order level. This IDIQ will be established to support service needs of USAG-S and orders will only be issued by 409th CSB warranted Contracting Officers. If services are not detailed enough under the PWS, the Government will provide an abbreviated PWS and other documents as needed. A Contracting Officer’s Representatives (CORs) will be appointed at the Task Order level.

CONTRACT MINIMUM AND MAXIMUM

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM QUANTITY

N/A

MINIMUM AMOUNT

$150,000.00

MAXIMUM QUANTITY

N/A

MAXIMUM AMOUNT

$999,999.99

ORDERING PERIOD INFORMATION

PERIOD FOR PLACING ORDERS AND ORDER PERFORMANCE PERIOD.

a. The ordering period for this contract is a total of 36 months (3 Years)

b. Each order shall delineate the specific period of performance and/ or delivery schedule(s).

Orders may be modified by the Government to increase or decrease the quantity of services or supplies to be furnished. Orders issued during the contract's ordering period may provide for performance or delivery after the contract's ordering period has expired. However, the term of any order including all options or modifications may not exceed 12 months after expiration of the contract's ordering period.

IDIO General Overview indefinite Delivery/Indefinite Quantity Contracts

a. Initial Single Award IDIQ Contract: This single solicitation will permit award to the qualifying offeror.

b. Only One contractor will be awarded the base contract.

c. Task Orders: Work Is assigned through individual task orders. All task orders must fall within the scope of the base contract. Orders will be hybrid (FFP, FFUP w/T&M).

DESCRIPTION OF SERVICES/SCOPE OF WORK

Attachment 1-Performance Work Statement.

DELIVERY AND PERFORMANCE INFORMATION

Deliverables are contained in Attachment 1-Performance Work Statement and Attachment 2- Price Lists. Further deliverables will be provided with each new Task Order PWS as required.

Estimated IDIQ award date is September 2026.

LABOR CATEGORIES AND DESCRIPTIONS

The Government estimates that a mix of labor categories will be required to complete the work required in the IDIQ PWS and all Task Orders. Reference RFQ Attachment 1 for the IDIQ PWS and Attachment 2 for the IDIQ Price List spreadsheet. Additionally, reference the Evaluation and Basis for Award sections below.

RFQ PROVISIONS AND CLAUSES

The Offeror shall include a statement in their quote’s technical volume agreeing to all the provisions and clauses contained in this RFQ. All solicitation provisions and clauses applicable for the IDIQ award and all subsequent Task Orders are listed below SF-1449.

QUOTATION SUBMITTAL REQUIREMENTS AND INFORMATION

To support the above-mentioned requirements the Government anticipates establishing a IDIQ using the procedures under RFO FAR 12 to contractually satisfy these needs. The intent is to establish a Single-Award IDIQ, which individual Task Orders will be placed under RFO FAR

16.505 based upon future work requirements as they are identified. Task Order type (Hybrid, FFP, FFUP and T&M) will be determined at the order level as requirements are identified.

Please carefully review all attachments to this RFQ and the instruction included herein and respond with a written quotation IAW the submission requirements. The Offeror shall submit their quotation on or before the due date and time listed above. All questions are requested to be submitted at 1:00 p.m. Central European Time on 24 August 2026. Any questions received after the date and time listed above may not be answered prior to the RFQ submission date and time.

PAGE LIMITATION AND SUBMISSION INSTRUCTIONS

The quote must be comprised of three (3) volumes:

Volume Title Maximum Pages I Qualifications 50 II Experience 30 III Cost/Price Use Template

The following pages do not count against the page limit: cover page, table of contents, acronym lists, and compliance matrices. Each page must be numbered, using the format “page # of #,” in the bottom center of the page.

The government will only read/evaluate the maximum number of pages allowed.

Only electronic submissions via email will be accepted. The electronic copies of the quote must be submitted in Microsoft Office 2007 or newer (.docx/.xlsx) format or PDF format. Do not submit any PDF documents that are copied as “images.” Always create PDF documents to enable textual search and copy functions. Hidden fields, comments, macros, etc., must be omitted and not considered for evaluation.

Quotes must explicitly state that they are valid until 30 September 2026.

QUOTE VOLUMES, EVALUATION FACTORS, AND BASIS FOR AWARD

To ensure timely and equitable evaluation of quotes, Offerors must follow the instructions contained herein. Offerors are required to meet all RFQ requirements, including terms and conditions, and technical requirements; in addition to those identified as evaluation factors.

Offerors must clearly identify any exception to the RFQ terms and conditions and provide complete accompanying rationale. Non-conformance with the instructions may result in an unfavorable quote evaluation.

It is the Government’s intent to award without further engagement of Offerors. Offerors are cautioned to examine the RFQ in its entirety and to ensure that their quote contains all necessary information, provides all required documentation, and is complete in all respects.

However, in the event that there are no offers eligible for award, at the Government’s sole discretion, reserves the right to speak with Offerors to further understand their quotes, and provide Offeror’s the opportunity to update their quotes, or cancel the solicitation.

The Government will determine best value based on evaluation of two (2) evaluation factors, listed in order of importance:

• Technical Approach (Volume I: Qualifications; Volume II: Experience; SPRS)

• Price

Supplier Performance Risk System (SPRS):

• The vendor must submit their Unique Entity Identifier (UEI) on their cover page of the technical volume. This UEI will be used by the Government to access Supplier Performance Risk information.

INSTRUCTIONS TO OFFERORS

Technical Approach

Volume I-Qualifications This volume must have no reference to the vendor’s name, trademark, logo, or reference that would identify the Vendor except the cover page of the Volume.

The following must be submitted for the Qualifications Volume:

These documents will demonstrate an understanding of the Government's requirements and illustrate that the Vendor has the skills and resources to accomplish the work identified in the solicitation.

Qualification of the key personnel, contractor and subcontractor personnel (all listed under

PWS 1.10)

The education level must be documented for each personnel mentioned under PWS 1.10 by providing:

• A copy of current vocational training certificates

• a current cv/narrative which shows the respective demanded years of experience with the required scope as documented in PWS 1.10

• a copy of all under PWS 1.10 required current certificates for special qualifications and any other additional qualifications they have obtained

• a copy of the current certificate for the certified company (Fachfirma) according to the Ordinance ‘Verordnung über Anlagen zum Umgang mit wassergefährdenden Stoffen (AwSV)’ § 45 + 62)

• a copy of the latest accreditation certificate of the selected laboratory (PWS 1.10, 9.

Sampling and Lab Service)

Rating of Volume I: Offerors will be rated using the Combined Technical/Risk Ratings located in Table 2 below.

Table 2 – Combined Technical/Risk Rating Method

Experience Volume II Vendors must provide a specific narrative explanation of up to (3) contracts describing the objectives achieved and detailing how the effort is relevant to the requirement of this RFQ. A limit of 4 pages per contract is accepted.

The experience narratives must demonstrate/provide the following:

The company shall provide at least 5 examples of projects conducted over the past 10 years in the compliance and lab service work field with experience within military installations in Europe/Germany. Please provide a description of the project (as detailed as necessary) that describes exactly what was done in the project referring to the PWS.

At least one of the examples must have addressed respectively

• EPAS assessment

• Hazardous Material/Hazardous Waste training or consultation

• Building Contaminants training or consultation

• Petroleum Oil and Lubricants (POL) consultation

• Spill Prevention/Response training

• AwSV certification according to AwSV § 47

• Service of equipment cleaners’ machines and proper disposal of used liquids

• Conduction of water, soil or gas sampling and

• Conduction of building contaminants sampling

Subcontractors: Experience information pertaining to a subcontractor is not allowed. Vendors must provide experience as a prime contractor.

Color Rating

Adjectival Rating

Description

Green Acceptable Quote meets requirements and indicates an adequate approach and understanding of the requirements.

Red Unacceptable Quote does not meet requirements of the solicitation.

Table 3 - Performance Confidence Assessments Rating Method

Adjectival Rating Description

Substantial Confidence

Based on the Offeror’s recent/relevant experience, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the Offeror’s recent/relevant experience, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant experience record is available or the Offeror’s experience record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The Offeror may not be evaluated favorably or unfavorably on the factor of experience.

Limited Confidence

Based on the Offeror’s recent/relevant experience, the Government has low expectation that the Offeror will successfully perform the required effort.

No Confidence

Based on the Offeror’s recent/relevant experience, the Government has no expectation that the Offeror will be able to successfully perform the required effort.

Price Volume

Vendors are strongly encouraged to offer their most competitive pricing in the submission of their offer for this potential contract. There may be no additional opportunities for vendors to revise contract pricing submissions or offer further discounts prior to the award.

Vendors must provide a unit price and extended price for all items using Attachment 2 - Pricing List, and Attachment 3- Order 1. Offers received without rates and each items' unit price and extended price will be considered non-conforming and may not be considered for award. Offers submitted in response to this solicitation must be in US Dollar or EURO. Offers submitted in any other currency besides the US Dollar or EURO will NOT be eligible for award.

Basis for Contract Award The Government will evaluate quotes based on price and non-price factors (Technical and Experience). By submission of its Quote, the Offeror complies with all RFQ requirements, including terms and conditions and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being determined unfit for award. Failure of an Offeror to submit its quote in accordance with the date and time deadlines or in the manner specified in the RFQ may result in an unfavorable evaluation and elimination from award consideration. All clauses and provisions included in this RFQ are applicable and must be considered in the quote submission.

Quotes must demonstrate a clear understanding of the nature and scope of the work required.

Failure to provide a realistic, reasonable, and complete quote may reflect a lack of understanding of the requirements and may result in a determination that the vendor is technically unacceptable.

Generally speaking, generic information may receive a lower rating than information well-tailored to the selection factors.

In order to be considered for award, an Offeror shall receive:

• A rating of “Acceptable” for the Technical Approach, Volume I.

• A rating of “Satisfactory” or higher for the Technical Approach, Volume II.

Additionally, the Government will consider Risk in accordance with the provision at 252.204- 7024, Notice on the Use of the Supplier Performance Risk System. The Government will consider Supplier Risk as described in the provision. For purposes of this Risk assessment, the Government will only consider information contained in the Supplier Performance Risk System (SPRS). Any questions or concerns the vendor has concerning its SPRS risk assessments should be addressed as described in paragraph (d) of the provision.

The rating will be based on an “Acceptable” / “Unacceptable” basis. The following definitions will be used to assign the rating:

Acceptable: Offeror has a Supplier Risk Score of Green, Purple, Blue, or Black.

Unacceptable: Offeror has a Supplier Risk Score of Yellow, Red, or Grey.

Evaluations will be conducted IAW RFO FAR Part 12. A single contract award will be established with the offeror whose quote represents the Best Value to the Government.

All quotes shall be subject to evaluation by a team of Government evaluators. Award will be made to the quote determined to represent the Best Value to the Government. Best Value means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement. Subjective judgment against objective criteria is implicit in the evaluation process.

The Government reserves the right to award no contract at all, depending on the quality of the quote(s) submitted.

Offerors are cautioned that award may be made to other than the lowest-priced quote if the Government determines that paying a price premium is warranted based on its evaluation. When non-price factors provide comparable technical merit, the Government will place greater emphasis on price to achieve the best value.

LIST OF RFQ Attachments:

Attachment 1- PWS Compliance IDIQ

Attachment 2- Price List

Attachment 3- Order #1

Attachment 4- SF-1449