Request for Quotations.pdf

CUI

Request for Quote Breezeway Wall Shield

Scott AFB, IL 18 June 2026

The 375th Contracting Squadron (PKB1) at Scott AFB, IL is contemplating an award for the procurement, delivery, and installation of a Custom Multi-Dimensional Command Shield for the U.S. Transportation Command (USTRANSCOM) located at Scott AFB, IL. Requested completion of all work is no later than (NLT) 30 September 2026. The government intends to issue a firm-fixed-price purchase order to the responsible vendor whose quote represents the best value based on technical acceptability and lowest price.

This is a commercial purchase using FAR Overhaul (RFO) Part 12 procedures. The following information, as required per FAR 12.201-1(a) applies:

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

(ii) Solicitation number FA440726Q0005 is issued as a Request for Quotation (RFQ).

(iii) This acquisition is 100% set-aside via SAM.gov under North American Industry Classification System (NAICS) code 339999 – All other Miscellaneous Manufacturing. The small business size standard for NAICS 339999 is 500 employees. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(iv) Contract Line Item Number(s) CLINS:

Item # Description Quantity Unit Unit Price Total Price

0001 Custom Multi-Dimensional Illuminated Sign System, Delivery, and Installation as specified in the attached Statement of Work (SOW)

1 Lot

GRAND TOTAL:

http://www.acquisition.gov/

(v) Description of requirements:

The contractor shall design, fabricate, deliver, and install a Custom Multi-Dimensional Illuminated Sign System to enhance the branding, professional aesthetic, and visual communications of the designated Department of War (DoW) facility, transforming a static transitional space into an immersive, branded environment. The contractor shall provide all labor, materials, equipment, transportation, and supervision required to execute the following phases:

• Phase I Site Survey & Design Consultation – Conduct physical site measurements, assess existing 110V electrical source and produce 3D conceptual renderings for approval.

• Phase II Fabrication – Manufacture the 3D illuminated dimensional sign system in accordance with the detailed technical specifications.

• Phase III Delivery & On-Site Installation – Securely transport all components to the installation site, perform necessary wall preparation and mount and wire the illuminated signage system, including final testing of all illuminated components.

Please see Attachment 1 - Statement of Work, Attachment 2 – Breezeway Layered, Attachment 3 – Breezeway Emblem, Attachment 4 – Breezeway Color Pallet, and Attachment 5 - Clauses.

(vi) Delivery and Acceptance:

Delivery and installation of the Multi-Dimensional Illuminated Sign System is requested NLT 90 ARO at Scott AFB, IL with FOB Destination. Inspection and acceptance will be completed by the Government representative at the location.

(i) Solicitation Provisions

52.212-2 Evaluation-Commercial Products and Commercial Services

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

The Government will organize the quotes based on the price from lowest to highest and will evaluate the technical approach of the two lowest priced offerors first. If the two lowest priced offerors are technically acceptable, then the lowest offer represents the best value for the Government, and the evaluation process ceases at this point. If one of the offerors is technically inacceptable, then the next lowest offeror will have their technical approach evaluated, and this will continue until the government has two technically acceptable offerors or runs out of offers to evaluate. At that point, award shall be made to the lowest priced technically acceptable offeror without further consideration to any other offers.

The Government intends to make award based on the initial quote submissions without conducting interchanges. Therefore, each offer should contain the Offeror’s best terms from a price and technical standpoint.

However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government. Interchanges are fluid interaction(s) between the CO and the contractors that may address any aspect of the quote and may or may not be documented in real time. However, the Government reserves the right to conduct interchanges using Interchange Notices (IN). Offeror responses to INs will be considered in making the award selection decision. Interchanges may be conducted with one, some or all offerors as the Government is not required to conduct interchanges with any or all contractors responding to this

RFQ.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDENDA TO 52.212-1:

PROVIDE THE FOLLOWING CONTRACTOR INFORMATION WITH YOUR QUOTE:

1. Contractor Name:

2. Contractor Address:

3. Point of Contact:

4. Phone Number:

5. Email Address:

6. DUNS Number:

7. UEI Number:

8. CAGE Code:

9. Business Type (i.e. Small, Women-Owned, SDVOSB, etc.):

10. Quote Number:

11. Quote Date and Expiration Date of Quote:

12. Proposed Payment Terms or Discount (i.e, Net 30):

13. Delivery Date:

14. FOB: Destination

15. Technical Plan: The contractor shall provide a comprehensive plan detailing the methodology and timeline for executing all required tasks. This plan must be limited to a maximum of one page.

(vii) Contract Clauses

The following DAFFARS Clause is incorporated by full text:

DAFFARS 5352.201-9101 Ombudsman (July 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. Robert Surrey, 510 POW/MIA Drive, Scott AFB IL 62225-5022, 618-229-0182, robert.surrey.1@us.af.mil of AFICC/KM. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

AFFARS 5352.242-9000 Contractor Access to Air Force Installations (June 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures ] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required mailto:robert.surrey.1@us.af.mil identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101 , Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program ] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self- Service” option.

(g) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

(viii) Date and Time for Receipt of Quote and Point of Contact

Offers must be submitted via email to the POCs listed below no later than 11:59 p.m. Central Standard Time (CST) on 12 July 2026. Via email to: Lorri Brown at lorri.brown@us.af.mil

Question should be submitted NLT Monday, 8 July 2026 via email to the follow:

Jin Chung at jin.chung.2@us.af.mil Lorri Brown at lorri.brown@usa.af.mil Brandon Katka at brandon.katka@us.af.mil

Interested parties with questions by phone will be directed to ask questions in writing to the email address listed above.

ADDENDA TO (CONTINUED):

1. REAL ID ACT Version 41

Passed by Congress in 2005, the REAL ID Act enacted the 9/11 Commission's recommendation that the Federal Government "set standards for the issuance of sources of identification, such as driver's licenses."

The following states/territories are under review, allowing Federal agencies to accept driver's licenses and identification cards from at Federal facilities and nuclear power plants until further notice:

Under Review A. Samoa

REAL ID COMPLIANT

All 50 states are compliant with the REAL ID Act.

mailto:lorri.brown@us.af.mil mailto:jin.chung.2@us.af.mil mailto:lorri.brown@usa.af.mil mailto:brandon.katka@us.af.mil

Below are acceptable forms of identification for identity proofing for access to Scott AFB if you do not have an Enhanced Driver’s License:

- Non-Real ID Driver's licenses or other state photo identity cards issued by DMV (or equivalent) with a certified Social Security Card or Birth Certificate. Social security card or birth certificate will need to be certified. Meaning SS card is not a copy, but from the SS office. The birth certificate is not a copy, but a certified version with notarized emblem.

- U.S. passport

- U.S. passport card

- DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST)

- U.S. DoD ID, including IDs issued to dependents

- Permanent resident card

- Border crossing card

- State-issued Enhanced Driver’s License

- Federally recognized, tribal-issued photo ID

- HSPD-12 PIV card

- Foreign government-issued passport

- Canadian provincial driver's license or Indian and - Northern Affairs Canada card

- Transportation worker identification credential

- U.S. Citizenship and Immigration Services

- Employment Authorization Card (I-766)

- U.S. Merchant Mariner Credential

- Veterans Health Administration (VA) ID

Please contact Pass and Registration at 256-2008 if you have any questions or need additional information.

(End of Provision)

Attachment List:

Attachment 1 - Statement of Work, Attachment 2 – Breezeway Layered Attachment 3 – Breezeway Emblem Attachment 4 – Breezeway Color Pallet Attachment 5 - Clauses