Request for Qualifications.pdf

Office of Acquisition and Grants Management

1200 New Jersey Ave, SE Washington, D.C 20590

Phone: 360.619.7584

Friday, June 19, 2020 Electronic Distribution

ATTN: Interested 8(a) Small Business Concerns

This Request for Qualifications (RFQ) is issued as an 8(a) Small Business set-aside for the two-phase design-build construction procurement (FAR 36.303) of the Turner Fairbank Highway Research Center (TFHRC) Laboratory Renovation project. The time and date set forth within is for the receipt of proposals for Phase I only. Phase II will be issued by amendment to approximately three (3) of the most highly qualified successful Offerors determined during the Phase I evaluation.

Project Title: Design-Build Turner-Fairbank Laboratory Renovations Solicitation No: 693JJ320R000018 Posted Date: 06/19/2020 Phase I RFQ Proposal Due Date: 07/20/2020, 0900 EDT

All inquiries concerning the attached Phase I RFQ must be submitted in writing via email to HCFA-22SRI@dot.gov no later than 07/10/2020, 1700 EDT. Please ensure all correspondence includes the solicitation number, 693JJ320R000018, in the subject line.

This is NOT a request for proposal (RFP). A RFP solicitation package is not available.

mailto:HCFA-22SRI@dot.gov

1. General Overview and Scope

1.1. Description of Services

The contract shall provide any and all design and construction services required to design and complete the TFHRC Laboratory Renovation project (hereinafter referred to as “Project”). The Contractor will be required to provide a “turn-key” Project ready for occupancy by FHWA. The Project is located at 6300 Georgetown Pike, Mclean, Virginia.

Generally, the Contractor responsibilities shall include, but will not be limited to, the following:

a. Confirm the design and construction of the Project in accordance with Government specifications;

b. Perform predesign study of spaces as identified to develop the project criteria, which will define the scope of the project in terms of Government requirements, site constraints, schedule and budget;

c. Provide all design services and construction management services necessary to implement the goals of the Project inclusive of, but not limited to, the following: civil, architectural, electrical, structural, and mechanical design services as required for the Project; construction management services inclusive of budgeting, value engineering (“Value Engineering”), scheduling, project administration, management and coordination of subcontractors;

d. To conduct subsurface investigation work if and as required for the Project; and

e. To furnish and provide all materials, management, personnel, equipment, hazardous material abatement, supervision, labor and other services necessary to complete the Project.

The Project requires modification of existing interior and exterior space of the Turner & Fairbank buildings to provide for office space, storage, and laboratory enhancements to approximately 11,461 square feet (sf).

Planned laboratory enhancements are as follows:

a. Aerodynamics Laboratory demolition and renovation in FG9 (3,602 sf)

b. Machine shop expansion in FG13 (406 sf)

c. STAC and Data analysis renovation in T112 (2,000 sf)

d. Coating and Corrosion laboratory renovation in FG14 (522 sf)

e. Virtual Reality laboratory renovation in F208 (1,040 sf)

f. Saxton laboratory renovation inT0134 (3,891 sf)

g. Foil Viewing Platform (exterior project)

1.2. Proposed Contract Type:

In addition to the base contract, which will be for the design of all laboratories above, options will be included in the design-builder’s contract for construction phase services for all laboratories (per FAR Clause 52.217-4 and 52.217-5). It is anticipated that the option to construct the Aerodynamics Laboratory will be exercised at time of award. The contract will be Firm-Fixed-Price.

1.3. Estimated Costs of Construction:

Estimated Price Range: Between $1 million and $5 million.

2. Submittal Requirements for Phase I RFQ

Design-Build (D-B) Firms meeting the requirements described in this announcement are invited to submit a completed SF 330. Firms responding shall submit a single SF 330 and list their intended use of outside consultants in Part I, Section C. Outside consultants may supplement a firms capabilities but shall not be used as a basis for your firm to meet the Minimum Qualification Requirements for Factor 2.

The technical proposal shall be submitted by email only no later than 07/20/2020, 0900 ET to HCFA- 22SRI@dot.gov. Please ensure all correspondence includes the solicitation number, 693JJ320R000018, in the subject line.

Each Evaluation Factor Submission Requirement of the proposal shall be submitted as a separate PDF document. Each submission shall indicate the following on a cover page:

NAME OF OFFEROR, FACTOR # (1,2, 3)

FOR OFFICIAL USE ONLY

SOURCE SELECTION INFORMATION (FAR 3.104)

PHASE I PROPOSAL FOR 693JJ320R000018

Proposals shall be typewritten, with fonts no smaller than 11 points, 1/2" top, bottom and 1" side margins, single space, paginated, portrait mode on letter size paper; except charts and matrices may be displayed in landscape mode. No hyperlinks or electronic media will be allowed or considered. Phase I proposals shall consist of four (4) Sections, detailed below. Failure to address any of the requirements herein may result in rejection of the Offeror’s Phase I proposal.

3. Phase I Evaluation Factors and Relative Importance

Offeror qualifications will be evaluated in Phase I to determine approximately three (3) of the most highly qualified Offerors. Each proposal will undergo a Technical Evaluation utilizing the Evaluation Factors, defined below in descending order of importance, of this Phase I solicitation. Phase I does NOT involve a pricing submission or evaluation of price.

Factor 1 – Organizational & Technical Approach Factor 2 – Specialized Experience Factor 3 – Past Performance

3.1. Organizational & Technical Approach (Factor 1)

3.1.1. Submission Requirements:

Provide an Organizational Chart (Section D of the SF330) of the proposed team, as well as information that describes the Offeror’s intended Technical Approach to execute the design-build contract per paragraph 1.1. All areas below must be addressed in the Phase I proposal. The information provided for this Factor shall not exceed twenty (20) pages (not including Key Project Personnel Capabilities and Experience) ; if more than twenty (20) pages are submitted, only the first twenty (20) will be evaluated.

Clearly and concisely describe the organizational and technical approach to project management and execution. The twenty (20) page limit does not include resumes submitted for key personnel identified, below.

3.1.1.1. Organization

The Organizational Chart shall describe which firms, firms’ resources, the relative firms’ roles and responsibilities, and any contractual arrangements that have been established to constitute the Offeror’s design-build team. Clearly describe any teaming or joint venture arrangements, including a clear description of each firm’s roles and responsibilities on the project. The Offeror shall document teaming arrangements with its design firms(s) if the design is not self-performed as a part of the prime. A copy of the teaming or joint venture agreement(s) may be appended to the plan (not included in the page limitation). The proposal shall:

a. Include a simple organizational chart, illustrating the organization for this Project, clearly distinguishing contractor (Prime/Sub, etc) relationship/affiliations. Present a matrix of responsibilities for each firm in executing the key work breakdown structure activities of the project, including design and construction activities for each major feature

b. Identify the design firm(s) chosen for the Project, if not to be self-performed.

c. Describe the proposed management structure for the team, describing the how the design and construction process will be managed and the authorities and the delegations of authority within the team.

3.1.1.2. Technical Approach

The Technical Approach shall describe the Offeror’s approach to the design and construction of the Project. It shall include the following:

Collaborative Approach for Design-Build

a. Describe interactions within the team and with FHWA during the design. Specifically describe design plan to meet submittal requirements, changes, and quality control.

b. Describe the construction team management and quality control plan for the construction of proposed facilities.

c. Describe the role and interaction of the design team with the construction team during construction. Include control and approval of revisions to the accepted design; requests for information; shop drawing and submittal reviews and approvals; Quality Control; Testing;

Special Inspections; and contract completion and closeout.

Planning and Scheduling Describe the time control capabilities and systems to be used to plan design and construction and how the schedule will be used to manage design and construction. Discuss internal procedures for handling delays to minimize time growth or “schedule creep”.

Self-Performed Work

Generally describe the items the Offeror will self-perform to comply with FAR Clause 52.219-14 -- Limitations on Subcontracting.

Quality Control:

a. Describe the D-B team’s quality control approach, corporate systems, and capabilities to maintain quality control of the design and construction.

b. Describe the proposed quality control organization, including the proposed staffing plan.

c. Provide specific information on how you will manage design quality control, track design evolution and changes during design to meet the schedule and to facilitate quicker Government reviews.

d. Provide information on how you will handle internal and external requests for information, shop drawings, submittal reviews, progress meetings, site visits, contract completion, closeout, as-builts, and completion documentation.

e. In addition to the required designer-of-record roles specified, describe any other designer-of-record involvement in the quality control process, if any.

Key Project Personnel Capabilities and Experience

Key Project Personnel Capabilities and Experience information shall be submitted in Section E of the SF330. Complete one Section E for each key personnel identified below (minimum qualifications listed). Additional supporting documentation may be included for each key personnel identified but shall not exceed one (1) page double-sided, minimum acceptable text size 11-point. Additional pages over the page limit will not be reviewed. Submit a minimum of one (1) Section E for listed key personnel. Provide a consolidated list of key personnel with name, position, title, description of project responsibility, and professional qualifications:

a. Project Manager- Two years of substantial documented direct experience in design-build services

b. Principal – 4 years of direct experience of pre-and post-award design-build services. Design- Build Institute of America (DBIA) certified.

c. Safety Representative – OSHA construction safety inspector certified

d. Architect of Record – licensed architect for at least 5 years

3.1.2. Evaluation Criteria

The Government will evaluate the strengths, weaknesses and any deficiencies in the organization and technical approach. The Government will evaluate the firm’s understanding of D-B and the capability to execute the design and renovation of the Project.

The Government will evaluate clarity and strength of the overall organization, the structure and staffing to execute the entire scope of work. The Offeror is required to select and commit to design firms to achieve an “acceptable” rating and is preferred to have completed with that design firm (or currently be 75% complete) on a previous project submitted within the last five

(5) years. Joint venture participant’s contribution to the organization should be commensurate with their skills and background.

3.2. Specialized Experience (Factor 2)

Only firms meeting the following minimum requirements (Pass/Fail) will be considered and further evaluated for possible selection. Firms not meeting the following minimum requirement of specialized experience will be eliminated from further evaluation:

• Four (4) years of direct experience of pre-and post-award design-build services.

3.2.1. Submission Requirements

Complete one Section F per project, up to 5 projects, which shall include all of the projects identified for meeting the Minimum Requirements section. Section F shall not exceed four (4) pages single-sided per project; minimum acceptable text size is 11-point, pages beyond the four

(4) page limit will not be reviewed.

The Offeror shall document recent, relevant experience on similar projects. Offerors may identify both public and commercial projects that are similar to the Project. If the Offeror is a joint venture, each firm shall provide information demonstrating experience relevant to their role on the submitted project.

All projects identified must be at least 75% complete, or have been completed within the last seven (7) years from the proposal due date. If any firm has multiple functions or divisions, limit the projects identified to those performed by the division or unit being proposed as part of the Design-Build team for this offer. It is preferred the design and construction firm have completed at least one (1) project together as the prime design-build team within the last five (5) years.

“Relevant” is defined as projects similar to the project in this RFQ in scope, magnitude, and complexity and that have a logical connection with the requirements of this Project.

The Offeror shall submit no more than five (5) projects for completed projects similar to the size, scope and complexity as described in Paragraph 1.1.

3.2.2. Evaluation Criteria

The Government will evaluate the extent of recent, relevant experience of the Offeror (prime contractor and design firm) in design, construction or design-build, relative to their role in the submitted project. The Government may place greater importance on projects performed as a prime contractor than as a subcontractor, depending upon overall role and relevancy considerations. Federal Government project experience will not necessarily be rated more favorably than non-Federal Government project experience.

The Government reserves the right to verify the experience record of the Offeror for any cited projects or any other recent projects for which the Offeror was a participant. The Government may check any or all cited references to verify supplied information.

Offerors that demonstrate more recent and relevant experience shall be rated more favorably.

3.3. Past performance (Factor 3)

3.3.1. Submission Requirements

In accordance with FAR 42.1503(e), past performance will be evaluated using the Past Performance Information Retrieval System (PPIRS). Government databases will be checked and previous customers and/or evaluators will be contacted as references or verification of performance at the Government’s discretion. The Government reserves the right to evaluate past performance information on proposals submitted in response to this Phase I solicitation from any available source.

All Offerors shall submit the following information for the last 3 consecutive projects which they were the prime:

a. Contract Title, Award Number

b. Point of Contact Name, Phone Number, and Email Address

c. Dollar amount awarded

The information provided for Factor 3, Past Performance, shall not exceed one (1) page; if more than one (1) pages are submitted, only the first one (1) will be evaluated.

4. Phase II Evaluation Factors (FOR INFORMATION ONLY) In determining which proposal provides the best value to the Government, an integrated evaluation and assessment of offers will be conducted. The evaluation will consist of three factors: technical, past performance, and cost/price. The technical factor is more important than past performance, and when the two non-price factors (technical and past performance) are combined, they are approximately equal to Cost/Price.

Based upon the results of the integrated assessment of the technical, past performance and cost/price proposals, the Government may make an award to other than the lowest-priced Offeror or the Offeror with the highest technical rating if the source selection official determines that to do so would result in the best value to the Government.

Offeror’s proposals will be reviewed for page limitations. Pages exceeding the page limitation will be eliminated from evaluation.

A proposal receiving an “Unsatisfactory” or “Fail” rating in one or more factors may be removed from further consideration for award or continued evaluation.

4.1. Technical Approach

Technical proposals will be evaluated and assessed based on the following criteria of equal importance:

4.1.1. Technical Management Approach – The technical evaluation team (TET) will evaluate the

Offeror’s proposal to determine if it meets, exceeds or fails to demonstrate an understanding of the technical requirements and tasks in Section C – Description/Specifications. The Offeror’s management approach will be evaluated to determine if it demonstrates an approach to successfully implement, accomplish, and manage the technical requirements of Section C.

4.1.2. Key Personnel – The TET will evaluate the Offeror’s ability to provide key personnel with resumes that demonstrate the following: background, education, leadership, training, suitability to the proposed position, applicability of related experience, and special or unique qualifications of the key personnel to implement the Offeror’s approach to meet requirements and tasks in Section C.

The TET will evaluate the Contractor’s plan for key personnel replacement and the continuity of services during that process.

4.1.3. Quality Of Design - The TET will evaluate the proposed design compliance with RFP design requirements and Design Scope Specifications and responds effectively to Schematic Design architectural concepts and considerations. The quality of Design category focuses on evaluating the Design/Build Firms’ proposal, as it relates to the economic value to FHWA. Considerations of overall appearance, relationship to the site and existing adjacent structures, site access, use of materials, approach and commitment to sustainable design and construction practices, and other design considerations vital to the success of this project.

4.2. Past Performance Evaluation

The Government will use its discretion to determine the sources of past performance information used in the evaluation. The information may be obtained from the agency’s knowledge of Contractor performance, other government agencies or commercial entities or past performance databases.

The Government reserves the right to assess the past performance of proposed subcontractors.

Past performance information is evaluated as a predictor of future contract performance. Using past performance information for each Offeror, the Government will assess the probability that the requirement will be successfully completed in accordance with contract terms.

The Government will evaluate the merits of the Offeror's past performance on the basis of its performance record.

The Government will consider the following areas in its evaluation of past performance:

a. Timeliness – Delivery or Performance

b. Quality of products or services provided

c. Cost control

d. Relevance of the prior work to the requirements of the solicitation including scope, size and timing.

e. Overall Management of the project

f. General trends in past performance.

In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror will not be evaluated favorably or unfavorably.

4.3. Cost/Price Evaluation

Proposed prices will be evaluated but not scored. The price evaluation will determine whether the proposed prices reflect a clear understanding of the requirements and are complete and reasonable in relation to the solicitation requirements and market rates. Proposed prices must be entirely compatible with the technical proposal and consistent with the pricing requirements listed in this solicitation.

To evaluate prices for award purposes, the Government will apply the Offeror's proposed fully burdened fixed-prices/rates to the Government’s estimated quantities (including travel and other direct costs) of use over the life of the contract and arriving at a grand total, including all options.