Request for Proposal.doc

RFP No. 4-B176-Q-00732-00

MOLLY MURTAUGH

Procurement Specialist III Office of the Chief Financial Officer

Procurement Department

Argonne National Laboratory

9700 South Cass Avenue, Bldg. 201

Lemont, IL 60439

Phone: (630)252-3094 E-Mail: mmurtaugh@anl.gov

September 4, 2024 Subject:

Request for Proposal (RFP) No. 4-B176-Q-00732-00 based on Argonne National Laboratory Scope of Work for “Analysis of Solid Waste Samples”, dated August 5, 2024.

Argonne National Laboratory (Argonne) under a prime contract with the U.S. Department of Energy (DOE), has the responsibility of obtaining the item(s) which are the subject of this Request for Proposal (RFP). You are invited to furnish a price proposal for meeting this requirement. Your attention is directed to the enclosed documents which constitute requirements for this RFP and should be fully complied with as indicated.

Enclosure No. 1:

Contract Articles and General Provisions applicable to any resultant contract. These include the following documents:

A.

Appendix "A", Argonne Terms and Conditions for Commercial, Items and Services, ANL-71-COM dated February 13, 2023.

C.

Appendix "B", Argonne National Laboratory Statement of Work entitled, “Analysis of Solid Waste Samples“, dated 08/05/2024.

D.

Appendix "D-8", Intellectual Property Provisions, Supplies and Services Requiring Delivery of Data, ANL 537IP dated June 2020.

F.

Quality Assurance Procurement Requirement – General Items.

H.

Workplace Substance Abuse Programs at DOE Sites, ANL-577A dated March 1, 2016.

I.

Accounts, Records and Inspection (Dec 2010), PD-141 dated July

12, 2011.

J.

Privacy Act Notification, PD-163, dated September 25, 2020.

K.

Privacy Act, PD-132, dated May 27, 2011.

Enclosure No. 2:

Pre-Award Information and Representations and Certifications booklet, Form ANL-70B, dated June 06, 2022. (PLEASE COMPLETE).

Enclosure No. 3:

RFP Instructions dated September 4, 2024 Enclosure No. 4:

Pricing Data – Example Pricing Schedule C

Enclosure No. 5:

Evaluation Criteria, dated August 5, 2024

GENERAL INSTRUCTIONS

Your immediate requirement is to provide a response concerning your price estimate with substantiation and background information, completion of the representation/certifications booklet, and submission of changes or waiver/deletion requests with basis of such request (as applicable; if any). Based upon your submission(s) and determination by this office for any subsequent award, a potential contract similar to that transmitted to you for information purposes, may be transmitted to you.

A.

General Terms and Conditions

Enclosure No. 1 represents the anticipated contractual vehicle, including standard terms, provisions, and scope of work. This enclosure was provided for your information and review. Unless notified during any subsequent negotiations, these documents will be included in any resultant agreement. Any request for deviation or waiver from terms or conditions provided herein must be addressed in writing with your response. Your request must specify the particular term or condition that you desire altered, changed, or deleted. Identify the basis of your request.

B.

Representations/Certifications

Enclosure No. 2 should be completed, signed, and included with your proposal. To receive an award, all contractors must maintain active registration at the System for Award Management www.sam.gov.

C.

Rights in Proposal Data

Offerors should indicate on the fore page, and all subsequent pages of their proposal, those sections, paragraphs, or areas which they consider to be proprietary or otherwise considered confidential (see enclosure entitled, "Representations and Certifications," second page Notice, and page 14). Argonne National Laboratory assumes no liability for disclosure or use of unmarked data and may use or disclose such data for any purpose. Unless restricted, information submitted in response to this RFP and subsequently used for procurement purposes may become subject to public disclosure pursuant to the provisions of the "Freedom of Information Act."

E.

Pricing Data Enclosure No. 4 is a pricing format to be used when submitting your proposal. Full disclosure on the development of each cost element is required. Your proposed labor rates should be supported with your standard published price list, GSA schedule, or copies of recent invoices issued to other customers, if you have such information available. This documentation is required for the Laboratory to be able to make a determination of reasonableness.

In addition to Enclosure No. 4, a comprehensive catalog of fixed pricing for services covered under the Statement of Work should be included with the proposal. This catalog will be utilized, if deemed the successful bidder, as fixed pricing for the life of the award.

D. RFP Instructions

Enclosure No. 5 provides instructions for preparation of your proposal. The instructions should be followed very carefully, as failure to fully address or comply with any of the essential requirements may result in rejection of your offer as unacceptable.

E. Evaluation Criteria

Enclosure No. 6 sets forth proposal evaluation criteria and their relative importance. See RFP Instructions enclosure.

F.

Authorized Contracting Representatives and Key Personnel Proposals should identify the proposed key individual(s) performing the project, and the individual(s), (name, title, and telephone number) who will represent the establishment in any ensuing negotiations.

G.

Submission, Modification, Revision, And Withdrawal Of Proposals (1) Solicitation, proposals and modifications to proposals shall be submitted electronically.

(2) The first page of the proposal must show--

(i) The solicitation number;

(ii) The name, address, and telephone and facsimile numbers of the offeror (and electronic address if available); and

(iii) Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office.

(3) Late proposals and revisions.

Any proposal received at the office designated in the solicitation after the exact time specified for receipt of offers will not be considered unless it is received before award is made and it is in the best interest of the Laboratory.

(4) Proposals submitted in response to this solicitation shall be in English and in U.S. dollars, unless otherwise permitted by the solicitation.

(5) Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

(6) Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Laboratory Procurement Official.

H.

Correspondence Submissions, Communications, and Due Date

Your proposal shall be submitted via email to mmurtaugh@anl.gov no later than 3:00 P.M., local prevailing time, Friday, 09/18/2024 Reference No. 4-B176-Q-00732-00.

Your proposal should be effective for a period of ninety (60) days from the receipt of your proposal.

All communications or questions of a contractual nature related to this RFP should be directed to Argonne electronically provided above. Technical questions will be forwarded by appropriate Argonne Procurement Personnel to cognizant Argonne Technical Personnel.

I.

Award Authority

The Laboratory reserves the right to accept or reject all proposals if that is determined to be in the best interest of the Laboratory. Award may be made without discussion; and hence, your proposal should be submitted initially on the most favorable terms. Proposed award is based on a continuing program requirement and the issuance of obligational authority from the Procurement Department of the Laboratory. Any subsequent award issued by the Laboratory shall be constituted in writing from authorized representatives of the Procurement Department of Argonne National Laboratory. No other representatives of the Laboratory are authorized to issue contracts or agreements or bind the Laboratory to any form of agreement or understanding. The Authorized Laboratory Procurement Official is the only individual who can legally commit the Laboratory to the expenditure of funds in connection with this proposed procurement.

J.

Proposal Preparation Cost

This Request for Proposal does not commit the Laboratory to pay any cost for the preparation and submission of a proposal.

K.

Period of Performance

The anticipated period of performance for the resultant contract is from date of award for the period of One year plus two (2) one-year option period for potential three-year term.

All questions, comments, and correspondence should be directed to the undersigned at the address specified above or telephone (630)252-3094.

Sincerely, Molly Murtaugh Procurement Specialist III Procurement Department

U. S. Department of Energy Laboratory Managed by UChicago Argonne, LLC

U. S. Department of Energy Laboratory Managed by UChicago Argonne, LLC