Appendix B -Statement of Work.docx

STATEMENT OF WORK

Title: Analysis of Solid Waste Samples Revision Number 0 August 5, 2024

1.0 Objective:

The purpose of this Statement of Work (SOW) is to provide a service to perform chemical and radiological analysis for requests made for the analysis of Mixed, Low-Level, Hazardous or Non-Regulated solid waste samples. The solid waste is as defined in 40CFR Part 261.2. Waste is generated from activities associated with the ongoing research and development activities and associated maintenance and operations activities, upgrades and decontamination activities including waste management operation at the Argonne National Laboratory (Argonne).

2.0 Background/Introduction:

Argonne is a DOE Research and Development (R & D) laboratory. The R & D activities encompass a number of different scientific disciplines, including physical research, high-energy physics, biomedical and environmental research, energy research and engineering research. Other activities include, but are not limited to, routine maintenance, clean up, upgrades, spills, excavations, construction, and decommissioning and decontamination of laboratory’ facilities.

These activities generate waste that requires additional characterizations. Waste is characterized for proper designation and then prepared for shipment to a treatment, disposal, or storage (TSD) facility. Waste must be characterized to determine if the waste exhibits a hazard or poses a risk to humans or the environment as defined by federal and state regulations. Sampling and analysis is one method used for defining or characterizing a waste as hazardous and constitutes a risk to human health or the environment. Hazardous, Mixed, and, Low-Level waste must be characterized, designated, and shipped to a TSD.

Hazardous chemical, physical, and radioactive characterization data and information is necessary to properly designate waste. The following methods are used to acquire characterization information:

· Process Knowledge

· Material Safety Data Sheets (MSDS’s)

· Sampling and Analysis of solid waste.

Sampling and analysis of solid waste is required when one of the following conditions exists or needs to be assessed:

· Limited or no available process knowledge

· Verification of waste stream process knowledge

· Suspect chemical contaminants associated with a defined waste stream

· Verification of existing waste designation

· Determination needed for radiological release of waste or radionuclide content

· Identification of Polychlorinated biphenyls (PCBs)

· Identification of specific tank farm waste stream

· Determination if hazardous constituents are present in the waste

· Determination of compliance with existing regulations by identifying contaminants which exceed standards

· To obtain data to classify, treat, recover, recycle, or determine compatibility of the waste.

The regulatory drivers which require waste generators to characterize their waste streams are found in 40 CFR, Part 260-299 and Part 761; the Federal Transportation regulations covered in 49CFR; and the Department of Energy Directives (DOE Order 435.1). The waste treatment, disposal, or storage facilities may also have specific characterization requirements to comply with their waste acceptance.

The level of quality assurance and quality control required for the preservation, transportation and analysis of each sample collected and analyzed shall be dependent upon requirements established in data quality objectives and specified to the laboratory for each sample.

3.0 Scope:

The Contractor shall provide all sampling and analysis services (e.g., personnel, and facilities) necessary for proper analysis of the waste, including technical expertise and processes. The Contractor shall also provide all samples containers necessary to transport samples from Argonne to the Contractor’s facilities. The Contractor shall provide analytical results with the level of quality assurance and quality control required for proper characterization of the waste. The scope will include the analysis of both radioactive and non-radioactive samples.

The Contractor's services shall be operated in accordance with all applicable local, state, and federal regulations. Furthermore, the Contractor shall have and maintain all permits and licenses necessary for processing and analyzing Argonne samples if the Contractor revises these documents, the Contractor shall submit the revisions to the Argonne’s Technical Representative within 15 days after the revisions occur.

The Contractor shall utilize facilities that are audited and qualified by DOE Consolidated Audit program to manage radioactive waste.

3.1 Sample Handling and Matrixes:

The collection, handling, holding times, and preparation of samples shall comply with the protocol cited in the United States Environmental Protection Agency (EPA) document “Test Methods for Evaluating Solid Waste, Physical/Chemical Methods”, SW-846. The laboratory in lieu of the above may use equivalent, verifiable methods, when appropriate for the waste matrix. The equivalent method used must be documented in the laboratory report and shall have concurrence with the Argonne prior to the analysis of the sample.

Sample matrixes may vary but routinely will be soil, oil, grease, debris (including paper, plastic, and cloth), water, liquid (including mixtures), solid and liquid chemicals, sludge, filter media, and vegetation. Analysis of a non-routine matrix sample will be performed only upon concurrence with the Argonne and Contractor.

The Argonne will arrange for collection of all samples. The sample collector will be responsible for completion of the sample chain-of-custody form at the time of the sampling event. The chain-of-custody form will be maintained with the sample until custody transfer at the laboratory.

Argonne will be responsible for informing the Contractor of any known contaminants/hazards and contaminant levels associated with samples sent to the laboratory. Samples may be derived from mixed, low-level, hazardous and unknown waste streams.

3.2 Waste Minimization:

The sampling activity will generate the minimum amount necessary to perform the requested analysis. The Contractor shall minimize waste generated during the analysis process. The contractor shall ensure cross-contamination does not occur with any unused sample.

3.3 Expected Date of Sample Receipt:

Sample analysis requests made to the contractor will vary according to generated waste from Argonne activities and projects. Argonne will notify the contractor in advance for planned sample analytical requests. Phone, e-mail, or work plan meeting will make the initial notification. Argonne will follow up the initial notification with a written Sample and Analysis Request (see Attachment 1).

3.4 Analytical Methods and Analyte List:

For analytes and methods list the contractor must supply their published list of sample analytes and the required analytical methods to be used by ANL as a reference. The methods cited must be primarily from SW-846 unless otherwise noted.

For analytes and methods list are not available at the laboratories, the Contractor shall have the capability to subcontract these analyses, if requested. The Contractor will/shall be authorized for this work upon prior concurrence between the Technical Representative and the Contractor.

3.5 Required Detection Levels:

Regulatory action levels, such as determining Resource Conservation Recovery Act (RCRA) or Toxic Substance Control Act (TSCA) maximum contaminant levels will require a specific instrument sensitivity or method detection level for the analysis.

Radiological analysis detection level the usual and customary levels are acceptable. These limits will be discussed and agreed upon with the contractor.

Achievable detection limits will vary with the sample matrix. The achievable detection limits will be agreed upon between Argonne and the Contractor for non-routine sample matrices. Argonne, as needed, will concur with the Contractor on additional action levels and analytical detection requirements.

3.6 Quality Assurance (QA)/Quality Control (QC) Samples:

The Contractor shall adhere to an established and approved laboratory quality assurance plan, for all sample analyses. The contractor shall adhere to this established and approved quality assurance plan for all QA/QC requirements for blanks, matrix spikes, duplicates and any other associated sample analysis QA/QC standards. The quality assurance plan shall be submitted to Argonne upon execution of this document and immediately upon every subsequent revision.

3.7 Turnaround Time:

Argonne will establish analysis turnaround time when the written Sample and Analysis Request (Attachment 1) is submitted to the contractor. Standard turnaround time (30 days) will be routinely requested by the buyer. The Contractor will be notified if the sample has a regulatory compliance driver that will require an expedited analysis turnaround time.

Turnaround time for projects, which involve a large volume of sample analytical requests at one time or a non-routine sample matrix will/shall, be agreed upon by the Argonne and Contractor prior to the scheduled sampling activity.

3.8 Method for Reporting, Resolving, and Documenting Anomalies:

The Contractor shall notify the buyer if there are any deviations, anomalies, or issues associated with the progression of sample analysis. The Contractor, with the concurrence of the buyer, will resolve the issues by using their internal method for reporting, resolving, and documenting analytical anomalies.

The Contractor will use their internal QC system for addressing any QC failures. If the QC failures are systematic and cannot be resolved by the internal protocols, the Contractor should suggest a course of action at that time. All data not meeting the QC requirements shall be properly documented and the associated QC failures be discussed in the narrative of the data report. Corrective Actions required by the Contractor's analytical QA program plan will be implemented immediately with notification to Argonne within 3 working days of discovery of the deviation, anomaly, or issue necessitating such Corrective Action. Analysis Data results not meeting the Contractor’s QA standards will not be accepted by Argonne.

3.9 Disposition of Samples and Secondary Waste:

The contractor shall dispose of used and unused samples and secondary waste generated during the analysis of the samples. The disposition of samples and secondary waste shall be in accordance with applicable state and federal regulations.

4.0 Deliverables:

The contractor shall provide a summary data report to the buyer when the sample analysis is complete. The report shall include, at the minimum:

· Cover letter to include narrative listing any anomalies and/or missed hold time issues,

· Laboratory name and address,

· Sample information (including sample identification numbers and matrix, sample collection date, date of sample receipt, and date of sample applicable preparation and analysis),

· Sample analytical results with an appropriate number of significant figures and unit of measure,

· Analytical methods used,

· Method detection levels and limits (including dilution factors),

· Quality control (QC) results (including associated blanks, matrix spikes and duplicates),

· Standard EPA Data Qualifiers as specified in the LQAP for applicable analytical results,

· Any data that does not meet the QA/QC requirements of the laboratory's approved LQAP shall be clearly flagged and a notation shall be attached to the report explaining this deviation in the narrative,

· Holding Times exceeded.

Additional data information, as needed, will/shall be discussed and agreed upon by the buyer and the contractor. All documentation submittals (including analytical related NCRs) shall be traceable to the originating contract document.

Completion dates will be established as specified under Section 3.7 of this Statement of Work.

5.0 Acceptance Criteria:

Acceptance criteria shall be in accordance to the requirements identified in the scope and deliverable sections.

6.0 ESH&Q Requirements

6.1 Environmental Requirements

The Contractor shall have all necessary permits and licenses to receive, process, and analyze samples from the Argonne.

6.2 Safety & Health Requirements

The Contractor shall have, implement and maintain a written Health and Safety Program that complies with 29 CFR 1910.

6.3 Radiological Requirements

The Contractor shall implement their radiological controls through their Radioactive Material License and internal procedures.

6.4 Quality Requirements

The Contractor shall provide work and services in accordance to their DOE-CAP audited and approved Quality Assurance Program (QAP).

· The Contractor shall require sub-tier contractors, if any, to meet Quality Assurance Program requirements specified above that are applicable to the scope of subcontracted work. This “flow down” of requirements shall be documented in procurement documents between the Contractor and sub-tier contractor.

· Laboratories utilized by the Contractor for waste analysis under this Contract shall have a fully documented and implemented Quality Assurance Program Plan (QAPP) as specified under the requirements of SW-846.

· Contractor shall perform an independent quality assurance (QA) data validation of all analytical results.

· Non-Conformance Reports shall be developed that details the control, evaluation, and corrective action for treated waste that is found to not meet the requirements of this Contract after initial treatment. The Contractor shall generate a non-conformance report within fifteen (15) working days for each container, lot or batch that is determined to not comply with the requirements of the Contract. The Contractor shall describe methods to disposition the non-conforming material and prevent repeated incidents of non-conformance in the report. A copy of the non-conformance reports, and the results of the follow-up actions, will be transmitted to the ANL within five (5) working days of the completion of the report. The ANL’s concurrence with the disposition of the non-conforming material is required prior to shipment of the treated waste to the ANL.

7.0 Training:

The Contractor shall provide technical expertise and processes needed to successfully perform their assigned work. Personnel performing this work must be current in their facility and job task site required training.

8.0 Qualifications:

Personnel performing this work shall have the experience, education, and qualifications to perform these tasks. Documentation of personnel certification shall be provided upon request.

Personnel reviewing and/or evaluating the data shall have, at a minimum, a Bachelor degree in Chemistry or a related science.

9.0 Reporting/Administration:

Contractor will submit to the TR a monthly invoice that details what work scope the personnel are working to, using work scope identifier as mentioned in the heading of each task. Invoices are due to the TR and buyer by the 15th of each month and may be submitted by electronic means (preferred) or by hardcopy. The invoice shall outline the costs incurred during project work for the billing period.

· Attend status meetings as requested by the TR or the Project Manager.

· Notify BTR when 80% funding has been spent.

10.0 Applicable Standards

There are no additional applicable standards associated with this work scope other than those previously referenced in the sections above.

ATTACHMENT 1

Analysis Request and Cost Estimate Form