Request for Lease Proposal - RLP small Form R103 - 36C24825R0018.pdf

GSA TEMPLATE R103 (10/24)

VA REQUEST

FOR LEASE

PROPOSALS

NO.

36C24825R0018

GAINESVILLE, FL

Offers due by 01/20/2025

In order to be considered for award, offers conforming to the requirements of the RLP shall be received no later than 16:00 EST on the date above. See “Receipt Of Lease Proposals” herein for additional information.

This Request for Lease Proposals ("RLP") sets forth instructions and requirements for proposals for a Lease described in the RLP documents. Proposals conforming to the RLP requirements will be evaluated in accordance with the Basis of Award set forth herein to select an Offeror for award. The Government will award the Lease to the selected Offeror, subject to the conditions herein.

The information collection requirements contained in this Solicitation/Contract, that are not required by regulation, have been approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned the OMB Control No. 3090-0086.

SMALL RLP

GSA TEMPLATE R103 (10/24)

RLP NO. 36C24825R0018, PAGE 2 GSA TEMPLATE R103 (10/24)

TABLE OF CONTENTS

SECTION 1 - STATEMENT OF REQUIREMENTS

1.01 GENERAL INFORMATION (SMALL) (OCT 2023)

1.02 AMOUNT AND TYPE OF SPACE AND LEASE TERM (SLAT) (OCT 2020)

1.03 NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE AND SMALL BUSINESS SIZE

STANDARD (OCT 2023)

SECTION 2 - SOLICITATION PROVISIONS

2.01 INCORPORATED SOLICITATION PROVISIONS (SMALL) (OCT 2024)

2.02 FLOOD PLAINS (OCT 2022)

SECTION 3 - ELIGIBILITY AND PREFERENCES FOR AWARD

3.01 BASIS OF AWARD (OCT 2023)

3.02 SEISMIC SAFETY – MODERATE SEISMICITY (OCT 2023) INTENTIONALLY DELETED

3.03 SEISMIC SAFETY – HIGH SEISMICITY (OCT 2023) INTENTIONALLY DELETED

3.04 GSAR 552.270-2 HISTORIC PREFERENCE (DEVIATION) (JUL 2024) INTENTIONALLY DELETED

3.05 ENERGY INDEPENDENCE AND SECURITY ACT (SMALL) (OCT 2023) INTENTIONALLY DELETED

3.06 NATIONAL HISTORIC PRESERVATION ACT REQUIREMENTS – RLP (SMALL) (OCT 2023) INTENTIONALLY

DELETED

3.07 HUBZONE SMALL BUSINESS CONCERN PRICE PREFERENCE WAIVER (SMALL) (OCT 2023) INTENTIONALLY

DELETED

SECTION 4 - HOW TO OFFER

4.01 RECEIPT OF LEASE PROPOSALS (SMALL) (OCT 2023)

4.02 PROPOSAL CONTENTS FOR SMALL LEASES (OCT 2024)

4.03 FIRE PROTECTION AND LIFE SAFETY SUBMITTALS (SMALL) (OCT 2020) INTENTIONALLY DELETED

4.04 EISA SUBMITTALS (SMALL) (SEP 2015) INTENTIONALLY DELETED

4.05 SWING SPACE - RLP (OCT 2022) INTENTIONALLY DELETED

RLP NO. 36C24825R0018, PAGE 1 GSA TEMPLATE R103 (10/24)

SECTION 1 - STATEMENT OF REQUIREMENTS

1.01 GENERAL INFORMATION (SMALL) (OCT 2023)

A. This Request for Lease Proposals (RLP) sets forth instructions and requirements for proposals for a Lease described in the RLP documents.

The Government will evaluate proposals conforming to the RLP requirements in accordance with the Basis of Award set forth below to select an Offeror for award. The Government will award the Lease to the selected Offeror, subject to the conditions below.

B. Included in the RLP documents are the GSA Form 3626 (U.S. GOVERNMENT LEASE FOR REAL PROPERTY (Short Form)) which serves as an offer form and lease contract award document Supplemental Lease Requirements document, and GSA 3517A, General Clauses.

C. The Offeror's executed GSA Form 3626 shall constitute a firm offer. No Lease shall be formed until the Lease Contracting Officer (LCO) executes the GSA Form 3626 and delivers a signed copy to the Offeror.

D. Offeror may not use Federal agency name(s) and/or acronym(s), e.g., General Services Administration, GSA, in the entity name that owns and/or leases the Space to GSA.

1.02 AMOUNT AND TYPE OF SPACE AND LEASE TERM (SLAT) (OCT 2020)

The Parking Space shall be located within the delineated area and the site must be structurally sound, with parking spaces being level and non-sloping, not prone to flooding, etc.

CITY, STATE GAINESVILLE, FLORIDA

DELINEATED AREA NORTH SW: BAYA DRIVE

SOUTH: SE PINE DRIVE

EAST: SE CHURCH AVE

WEST: SW ALACHUA AVE.

SPACE TYPE(S) PARKING

MINIMUM SQ. FT. (ABOA) N/A

MAXIMUM SQ. FT. (ABOA) N/A

RESERVED PARKING SPACES (TOTAL) 44

RESERVED PARKING SPACES (SURFACE) 44

RESERVED PARKING SPACES (STRUCTURE) 0

INITIAL FULL TERM 10 YEARS

TERMINATION RIGHTS AFTER FIRM TERM

INITIAL FIRM TERM 5 YEARS

OPTION TERM NONE

ADDITIONAL REQUIREMENTS SEE BELOW – MINIMUM

1.03 NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE AND SMALL BUSINESS SIZE STANDARD (OCT 2023)

A. The North American Industry Classification System (NAICS) code for this acquisition is 531190 (Exception).

B. The small business size standard for the applicable NAICS code is found at HTTPS://WWW.SBA.GOV/DOCUMENT/SUPPORT-TABLE-SIZE-

STANDARDS STANDARDS.

https://www.sba.gov/document/support-table-size-standards https://www.sba.gov/document/support-table-size-standards

RLP NO. 36C24825R0018, PAGE 2 GSA TEMPLATE R103 (10/24)

SECTION 2 - SOLICITATION PROVISIONS

2.01 INCORPORATED SOLICITATION PROVISIONS (SMALL) (OCT 2024)

GSA 3516A, SOLICITATION PROVISIONS (For Simplified Acquisition of Leasehold Interests in Real Property) are attached to this RLP.

2.02 FLOOD PLAINS (OCT 2022)

A. A Lease will not be awarded for any offered Property located within a 1-percent-annual-chance floodplain (formerly referred to as 100-year floodplain) unless the Government has determined that there is no practicable alternative. An Offeror may offer less than its entire site in order to exclude a portion of the site that falls within a floodplain, so long as the portion offered meets all the requirements of this RLP and does not impact the Government’s full use and enjoyment of the Premises. If an Offeror intends that the offered Property that will become the Premises for purposes of this Lease will be something other than the entire site as recorded in tax or other property records the Offeror shall clearly demarcate the offered Property on its site plan/map submissions and shall propose an adjustment to property taxes on an appropriate pro rata basis. For such an offer, the Government may determine that the offered Property does not adequately avoid development in a 1-percent-annual-chance floodplain.

B. In addition, a Lease will not be awarded for any offered Property adjacent to 1-percent-annual-chance floodplain, where such an adjacency would, as determined by the Government, restrict ingress or egress to the Premises in the event of a flood, unless there is no practicable alternative.

RLP NO. 36C24825R0018, PAGE 3 GSA TEMPLATE R103 (10/24)

SECTION 3 - ELIGIBILITY AND PREFERENCES FOR AWARD

3.01 BASIS OF AWARD (OCT 2023)

A. Lowest Price Technically Acceptable Approach. The Lease will be awarded to the responsible Offeror whose offer conforms to the requirements of this RLP and Lease documents and is the lowest priced technically acceptable offer submitted, based on the lowest price per square foot, according to the ANSI/BOMA Z65.1-2017 definition for Occupant Area, which means “the total aggregated area used by an Occupant before Load Factors are applied, consisting of Tenant Area and Tenant Ancillary Area.” The Method A – Multiple Load Factor Method shall apply.

A. Evaluation Factors. The Lease will be awarded to the responsible Offeror whose offer will be most advantageous to the Government.

1. The following evaluation factor(s) will be considered:

Factor 1 - The parking must be able to comply with the Americans with Disabilities Act and meet certain security requirements as set forth in the Interagency Security Committee Standards and Best Practices (Interagency Security Committee Standards and Best Practices) and be able to comply with recommendations established for Federal facilities by the Department of Justice, Vulnerability Assessment, dated June 28, 1995 (Federal facilities by the Department of Justice, Vulnerability Assessment).

Factor 2 - Offered space cannot be in the FEMA 100-year flood plain.

Factor 3 - Offered space will not be considered if located in close proximity to property with incompatible uses, including but not limited to the following uses: liquor establishments, treatment centers, correctional facilities, where firearms are sold/discharged, railroad tracks, or within flight paths that are zoned for low occupancy uses.

Factor 4 - Government requires no less than 44 parking spaces.

B. Best Value Tradeoff Approach. INTENTIONALLY DELETED

C. Price evaluation will be based on the lowest price per parking rental space before Load Factors are applied, consisting of Tenant Area and Tenant Ancillary Area.” The Method A – Multiple Load Factor Method shall apply.

D. See FAR Clause 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns, as listed under the attached GSA

3517A, General Clauses.

E. If an offer contains terms taking exception to or modifying any Lease provision, the Government will not be under any obligation to award a Lease in response to that offer.

3.02 SEISMIC SAFETY – MODERATE SEISMICITY (OCT 2023) INTENTIONALLY DELETED

3.03 SEISMIC SAFETY – HIGH SEISMICITY (OCT 2023) INTENTIONALLY DELETED

3.04 GSAR 552.270-2 HISTORIC PREFERENCE (DEVIATION) (JUL 2024) INTENTIONALLY DELETED

3.05 ENERGY INDEPENDENCE AND SECURITY ACT (SMALL) (OCT 2023) INTENTIONALLY DELETED

3.06 NATIONAL HISTORIC PRESERVATION ACT REQUIREMENTS – RLP (SMALL) (OCT 2023) INTENTIONALLY DELETED

3.07 HUBZONE SMALL BUSINESS CONCERN PRICE PREFERENCE WAIVER (SMALL) (OCT 2023) INTENTIONALLY DELETED

RLP NO. 36C24825R0018, PAGE 4 GSA TEMPLATE R103 (10/24)

SECTION 4 - HOW TO OFFER

4.01 RECEIPT OF LEASE PROPOSALS (SMALL) (OCT 2023)

A. Offeror is authorized to transmit its lease proposal as an attachment to an email. Offeror's email shall include the name, address and telephone number of the Offeror, and identify the name and title of the individual signing on behalf of the Offeror. Offeror's signed Lease proposal must be saved in a generally accessible format (such as portable document format (pdf)), which displays a visible image of all original document signatures and must be transmitted as an attachment to the email. Only emails transmitted to, and received at, the VA email address identified in the RLP will be accepted. Offeror submitting a Lease proposal by email shall retain in its possession, and make available upon VA's request, its original signed proposal. Offeror choosing not to submit its proposal via email may still submit its lease proposal, by United States mail, or other express delivery service of Offeror's choosing.

B. In order to be considered for award, offers conforming to the requirements of the RLP shall be received no later than 16:00 EST on the date specified below at the following email address:

Date: 01/20/2025

Email Address:

SHANEL.JOE@VA.GOV

Email Address:

CHENNEL.DAVIS@VA.GOV

C. INTENTIONALLY DELETED

D. Offers transmitted through email shall be deemed late if received at the designated email address after the date and time established for receipt of offers unless it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one Working Day prior to the date specified for receipt of proposals.

E. INTENTIONALLY DELETED

A. INTENTIONALLY DELETED.

4.02 PROPOSAL CONTENTS FOR SMALL LEASES (OCT 2024)

The proposal shall consist of the following documents:

DOCUMENT NAME OR DESCRIPTION

Exhibit A - GSA Form 3626 (Short Form), completed and signed by Offeror

Exhibit B - Supplemental Lease Requirements, initialed by Offeror

Exhibit C - Agency Specific Requirements, Dated X, initialed by Offeror

Exhibit D - Security Requirements FSL Level I, initialed by Offeror

Exhibit E - GSA 3517A, General Clauses, initialed by Offeror

Exhibit F - 3516A Solicitation Provisions - Proof of signing

Exhibit G - FAR 52.204-24 Representation (Digital) Regarding Certain Telecommunications and Video Surveillance Services or Equipment

Exhibit H -Tenant Improvements Cost Summary TICS Table Oct 2024

Exhibit I - Scope of Work

Registration in the System for Award Management (SAM) prior to the Lease Award Date, including completion of all required representations and certifications. This registration service is free of charge.

Evidence of ownership or control of Building or site, including a copy of the Property deed Authorization from the ownership entity to submit an offer on the ownership entity’s behalf, if the offeror is not the owner of the Property

4.03 FIRE PROTECTION AND LIFE SAFETY SUBMITTALS (SMALL) (OCT 2020) INTENTIONALLY DELETED

4.04 EISA SUBMITTALS (SMALL) (SEP 2015) INTENTIONALLY DELETED

4.05 SWING SPACE - RLP (OCT 2022) INTENTIONALLY DELETED

mailto:Shanel.joe@va.gov

RLP NO. 36C24825R0018, PAGE 5 GSA TEMPLATE R103 (10/24)