Request for Information .pdf

Request for Information (RFI) 70RTAC24RFI000010 August 2024

Source Selection Sensitive - See FAR 2.101 & 3.104

The Department of Homeland Security (DHS)

Procurement Records Management Modernization (PRM2)

70RTAC24RFI000010

1. INTRODUCTION

The Department of Homeland Security’s (DHS), Office of Procurement Operations (OPO) on behalf of the Office of the Chief Procurement Officer (OCPO) is providing an update based on the previously posted Sources Sought Notice 70RTAC24ECFSRFI entitled “Electronic Contract Filing System (ECFS)” released on February 23, 2024. DHS reviewed and analyzed all correspondence received from Industry and as a result; is providing the subject Request for Information (RFI) 70RTAC24RFI000010 including in-development objectives, scope, and additional engagement information associated with this ongoing effort renamed, the DHS Procurement Records Management Modernization (PRM2). DHS has a need for an innovative solution to support electronic contract file storage, workflow, document management, and records management.

2. ATTACHMENTS

Information provided and/or referenced within this document and its attachments seek to communicate with industry by providing increased awareness associated with DHS’s PRM2 procurement efforts and to seek valuable Industry feedback. The subject RFI incorporates the following documents:

1.) Attachment I – Statement of Requirements

• DHS is providing a brief Statement of Requirements outlining the objectives and scope of the developing PRM2 requirement and is requesting feedback from Industry through the below Survey Link.

2.) Attachment II – Sample Checklist

• DHS is providing a sample contract file checklist.

All of the documentation, information, and strategies offered in this RFI and its attachments are still in review at this time. The anticipated approach and engagement schedule may change at the Government’s discretion. The intended outcome of this RFI is to seek thorough market research and receive input from industry to assist DHS in the development of a sound, clear, and cohesive requirement package.

3. SUBMISSION INSTRUCTIONS

Response Submission Deadline:

All responses are to be submitted electronically via the link provided below no later than September 10, 2024, at 5:00 p.m. ET.

Survey Link: https://forms.office.com/g/BaixAJXUgQ

Please note, only response submitted via the Government provided link will be accepted. The Government will not accept email submissions or general company marketing information as part of your response to the RFI.

This document and other referenced attachments associated with the RFI are issued solely for market research and information and planning purposes pursuant to Federal Acquisition Regulation (FAR) Part 10. This document and other referenced attachments DO NOT constitute a Request for Quotation (RFQ), Request for Proposal (RFP), or a commitment on the part of the Government to conduct a solicitation in the future. DHS is not seeking quotation and/or proposal responses and will not accept unsolicited proposals. The Government will not pay for information submitted in response, nor will it compensate interested parties for any costs incurred in the development/furnishing of a response or in its efforts to take part in any of the engagement opportunities.

Additional market research is also being conducted via GSA’s eBuy platform, which is utilizing the same Survey Link. As a result, Industry Partners are asked to only submit (1) RFI response.

There is no need to respond on both platforms, SAM.gov and GSA’s eBuy, as responses are collectively being recorded together as a large market research effort.

https://forms.office.com/g/BaixAJXUgQ