Attachment II - SAMPLE Checklist.xlsx
XLSX spreadsheet 44 KB Posted
- Solicitation number
- 70RTAC24RFI000010
About this file
This document is a sample contract file checklist. It includes a comprehensive list of documents and information that may be required for various stages of a federal contract opportunity, such as pre-solicitation, solicitation, evaluation and award preparation, award, and administration. The checklist covers topics like procurement request packages, market research, small business review, competition-related determinations, source selection documentation, pre-award reviews, contract modifications, contract closeout, and other relevant processes and approvals. While the document does not specifically address any particular contract requirement, it provides a useful reference for the types of documentation that may need to be compiled and maintained for a federal procurement.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
1. Pre-Solicitation
| Combined Checklist | ||
| Section Number | Section Name | Reference |
| 1 | Pre-Solicitation | |
| 1.1 | Procurement Request Package | |
| 1.1.1 | Procurement Request Package (including evidence of available funds) | FAR 4.803(a)(1) and (3), 32.702 |
HSAM 3032.702-70
1.1.2 Independent Government Cost Estimate FAR 4.803(a)(7), 5.401,36.203, 36.605
HSAM 3004.7101(9), 3014.101-70, 3015.404-70, 3036.203,
1.1.3 Requirements Document (Specification/SOW/SOO/PWS) FAR 4.803(a)(1), 11.1
HSAM 3004.7101(8)
| 1.1.4 | Quality Assurance Surveillance Plan | FAR 4.803(b)(15), 37.604, 46.103(a), 46.4 |
| 1.1.5 | Advance Acquisition Plan (APFS record) | HSAM 3004.7101(2), 3007.172, 3019.202-270, Appendix H |
| 1.1.6 | Acquisition Plan | FAR 4.803(a)(1), 7.105, 8.404(c) |
HSAM 3004.7101(1), 3007.1
1.1.7 Security Requirements FAR 4.4, 4.803(a)(9), 7.103(w)
HSAM 3004.4, 3004.7101(18), Appendix G
| 1.1.8 | Government Property Documentation | FAR 4.803(b)(16), 45.102 |
| 1.1.9 | Information Technology Acquisition Review | HSAM 3004.7101(10) |
1.1.10 Inherently Governmental and Critical Functions Analysis or Exemption Documentation FAR 7.503
HSAM 3007.5
1.1.11 COR Nomination Letter FAR 1.602-2(d), 1.604(b)
HSAM 3001.602-2, 3004.803-70(c), 3004.7101(7), 3042.270-2
| 1.1.12 | CSOP Acquisition Strategy Statement | CSOP Guide (IV.C.) |
| 1.2 | Market Research | |
| 1.2.1 | Request for Information/Sources Sought/ Pre-Solicitation Conference | FAR 4.803(a)(1), 10.002 |
HSAM 3004.7101(6)
| 1.2.2 | Market Research Report/Results | FAR 4.803(a)(1), 10.002 |
| 1.2.3 | Determination of FPI Item Comparability | FAR 4.803(a)(2), 8.602(a) |
| 1.3 | Small Business Review (FAR 19.2) | |
| 1.3.1 | Small Business Review Form | FAR 19.202 |
CISAM 3019.202-271
| 1.3.2 | Bundling Determination | FAR 19.202-1(e)(1)(iii) |
| 1.3.3 | Determination that No Subcontracting Opportunities Exist | FAR 4.803(a)(2), 19.705-2(c) |
| 1.3.4 | SBA Correspondence | FAR 4.803(a)(15) and (42), 19.202-1(e) |
| 1.4 | Contract Type and Quantity Justification | |
| 1.4.1 | D&F for Time-and-Material/Labor-Hour Contract Type | FAR 4.803(a)(2), 8.404(h)(3), 12.207(b), 16.601, 16.602 |
HSAM 3016.601, 3016.602
1.4.2 D&F for Incentive-Fee and Award-Fee Contract FAR 16.401(d) HSAM 3016.401(d)(3) and (4)
| 1.4.3 | Award-Fee Plan | FAR 16.401(e)(3) |
| 1.4.4 | HCA Determination for Use of Letter Contract/Undefinitized Contract Action (UCA) | FAR 4.803(a)(2), 16.603-3 |
| 1.4.5 | COCO Approval of Firm Fixed Price Level of Effort Contract | FAR 16.207-3 |
| 1.4.6 | HCA Determination for Use of Multi-Year Contract | FAR 4.803(a)(2), 17.105-1(a) |
HSAM 3017.105-1(b) (USCG)
| 1.4.7 | HCA or CPO Determination to Award a Task or Delivery Order Contract to a Single Source (>$100M) | FAR 4.803(a)(2), 16.504(c)(1)(ii)(D) |
| 1.4.8 | Determination of Contract Type (if AP is not required) | FAR 4.803(a)(2), 16.103(d)(1) |
| 1.4.9 | CSOP Justification for Use of Other Than FFP | FAR 4.803(a)(2) |
CSOP Guide (IV.A.7.)
| 1.4.10 | CSOP CPO Approval to Use Other Than FFP | CSOP Guide (IV.A.7.) |
| 1.5 | Competition-Related Determinations | |
| 1.5.1 | Justification for Other than Full and Open Competition | FAR 4.803(a)(2), 6.303-1 |
HSAM 3006.303-1
| 1.5.2 | Agency Head Determination to Exclude a Source | FAR 4.803(a)(2), 6.202(b) |
| 1.5.3 | Commercial Item Waiver | FAR 4.803(a)(34), 12.302(c) |
HSAM 3012.302(c)
1.5.4 Exemption from Use of Value Engineering Clause FAR 4.803(a)(34), 48.102(a) HSAM 3048.201(a)(6)
| 1.6 | Source Selection Documentation and Evaluation Criteria | |
| 1.6.1 | HCA Determination of Non-Availability of Government Personnel for Proposal Evaluation | FAR 4.803(a)(2), 37.203(d) |
| 1.6.2 | Agency Head Designation of Source Selection Authority (if other than the CO) | FAR 4.803(a)(13), 15.303(a) |
HSAM 3015.303(a)
| 1.6.3 | Source Selection Plan | FAR 4.803(a)(13), 15.303(b)(2) |
| 1.6.4 | Past Performance Evaluation Exception | FAR 4.803(a)(34), 15.304(c)(3)(iii) |
| 1.6.5 | Advisory Multi-Step Process Documentation | FAR 15.202 |
| 1.6.6 | CSOP Evaluation Criteria | CSOP Guide (IV.E.2.) |
| 1.7 | OCOI Considerations | |
| 1.7.1 | Organizational Conflict of Interest | FAR 9.503, 9.504(d) and (e), 9.506(b) and (c)(3) |
HSAM 3009.503
| 1.8 | Deviations | |
| 1.8.1. | FAR Deviation (Individual/Class) | FAR 1.403, 1.404(a), 4.803(a)(34) |
HSAR 3001.403(a), 3001.404(a) HSAM 3001.403(a), 3001.404(a)
1.8.2 HSAR Deviation (Individual/Class) FAR 4.803(a)(34)
HSAR 3001.403, 3001.404(a) HSAM 3001.403(a), 3001.404(a)
| 1.9 | Synopsis Documentation | |
| 1.9.1 | Synopsis of Proposed Contract Action | FAR 4.803(a)(4), 5.201 |
| 1.9.2 | Exception to Synopsis of Proposed Contract Action | FAR 4.803(a)(34), 5.202(a) |
| 1.9.3 | Agency Head Determination that Advance Notice is not Appropriate/Reasonable | FAR 4.803(a)(2), 5.202(b) |
| 1.9.4 | Synopsis of Contract Action funded by the Recovery Act, pre- and postaward | FAR 4.803(a)(4), 5.704, 5.705 |
| 1.10 | Labor Laws Documentation | |
| 1.10.1 | Service Contract Act Wage Determination | FAR 22.1007 |
| 1.10.2 | Davis-Bacon & Project Wage Determination | FAR 22.404 |
| 1.10.3 | Notification of Interested Parties Under Collective Bargaining Agreements | FAR 22.1010 |
| 1.10.4 | Determination Section 4(c) Successorship with Incumbent Contractor Collective Bargaining Agreement | FAR 4.803(a)(2), 22.1008-2(a) |
| 1.10.5 | Project Labor Agreements | FAR 22.503(a), 22.504(d) |
| 1.11 | Other Approvals/ Justifications/ Determination/Analyses | |
| 1.11.1 | Documentation for Decision to use Warranty | FAR 46.703 |
HSAR 3046.790-4 (USCG)
HSAM 3046.703
1.11.2 Electronic and Information Technology/Section 508 Exception Documentation FAR 39.204(b)
HSAM 3039.204-70
1.11.3 Buy American Act Exception/Non-Availability Determination FAR 4.803(a)(2), 25.103(b)
HSAM 3025.103
| 1.11.4 | EPA Designated Materials/Services Exception | FAR 23.405(b)(2) |
| 1.11.5 | Designation for Commercial Item Acquisition to be used to Facilitate the Defense Against or Recovery from Nuclear, Biological, Chemical, or Radiological Attack | FAR 13.500(c)(1), 18.202 |
| 1.11.6 | Determination to Grant Contractor Access to Classified Information | FAR 4.403(a), 4.803(a)(2) |
| 1.11.7 | Authorization to Contract with Government Employees | FAR 3.602 |
HSAM 3003.602
| 1.11.8 | Justification for Expenditures to Other Local Firms | FAR 4.803(a)(2), 26.204 |
| 1.11.9 | ENERGYSTAR® or FEMP-Designated Product Principles | FAR 23.204 |
HSAM 3023.204
1.11.10 Individual/Class Deviation(s) Concerning Cost Principles FAR 4.803(a)(34), 31.101
HSAM 3031.101
| 1.12 | Options Documentation | |
| 1.12.1 | Justification to Use Options | FAR 4.803(a)(2), 17.205 |
HSAM 3017.205-70
1.12.2 Determination to Not Evaluate Options FAR 4.803(a)(2), 17.206(b)
| 1.13 | Pre-Solicitation Reviews | |
| 1.13.1 | Internal Component Review Procedures | HSAM 3004.7002, Appendix C |
See Component Review Procedures
| 1.13.2 | OCPO Policy Review | HSAM 3004.7004, Appendix C |
| 1.13.3 | DHS Legal Review | HSAM 3004.7003 Appendix C |
| 1.13.4 | CPO Review & Approval of Acquisition Plan | FAR 7.103(e) |
HSAM 3007.103(e)
1.13.5 CPO Review & Approval of Task or Delivery Order Contract to a Single Source FAR 16.504(c)(1)(ii)(D)(1) HSAM 3016.504(c)(1)(ii)(D)(1)(70), Appendix L
| 1.14 | Pre-Solicitation Correspondence |
| 1.14.1 | Pre-Solicitation Correspondence |
| 1.15 | Other |
| 1.15.1 | Other (Filled in by User) |
2. Solicitation
| Combined Checklist | ||
| Section Number | Section Name | Reference |
| 2 | Solicitation | |
| 2.1 | Source List | |
| 2.1.1 | Source List | FAR 4.803(a)(5) |
| 2.2 | Solicitation | |
| 2.2.1 | Solicitation/Broad Agency Announcement | FAR 4.803(a)(8), 8.405, 12.603, 14.201, 15.205, 16.505(b), 35.016, |
CSOP Guide (I. B.)
| 2.2.2 | Advertising Solicitation/ | ||
| Presolicitation Notices | FAR 5.101, 5.201, 5.204 | ||
| 2.3 | Solicitation Distribution | ||
| 2.3.1 | Solicitation Distribution | FAR 5.102 | |
| 2.4 | Amendment Reviews | ||
| 2.4.1 | Internal Component Review Procedures | HSAM 3004.7002, Appendix C |
See Component Review Procedures
| 2.4.2 | DHS Legal Review | HSAM 3004.7003, Appendix C |
| 2.4.3 | OCPO Policy Review | HSAM 3004.7004, Appendix C |
| 2.5 | Solicitation Amendments | |
| 2.5.1 | Solicitation Amendment | FAR 4.803(a)(8), 14.208, 15.206 |
| 2.6. | Solicitation Amendment Distribution | |
| 2.6.1 | Solicitation Amendment Distribution | FAR 4.803(a)(8), 14.208 |
| 2.7. | Wage Determination Problem Resolution | |
| 2.7.1 | Wage Determination Problem Resolution (Modification, Correction, or Improper) | FAR 22.404-6, 22.404-7, 22.404-8 |
| 2.8. | Other Approvals/ Justifications/ Determinations/Analyses | |
| 2.8.1. | ||
| COCO Waiver to Obtain a Bid Guarantee | FAR 28.101-1(c) |
HSAM 3028.101-1(c)
| 2.8.2. | |
| Bid Samples Requirement Justification | FAR 14.202-4(c) |
HSAM 3014.202-4(c)
| 2.8.3. | |
| Descriptive Literature Requirement Justification | FAR 14.202-5, |
HSAM 3014.202-5
| 2.8.4 | Agency Head or Designee Justification for Qualification Requirements | FAR 9.202, 14.210 |
| 2.8.5 | CPO - Other than FFP Approval | CSOP Guide (IV.A.) |
| 2.8.6 | Other Approvals/ Justifications/ Determinations/Analyses | |
| 2.9. | Records of Exchanges with Industry/ Dissemination of Information Prior to Solicitation Close/Bid Opening | |
| 2.9.1 | Records of Exchanges with Industry/ Dissemination of Information Prior to Solicitation Close/Bid Opening | FAR 15.201 |
DHS CPO "Source Selection Guide"
| 2.10. | Pre-Bid/Pre-Proposal Conference Documentation | |
| 2.10.1 | Pre-Bid/Pre-Proposal Conference Documentation | FAR 14.207, 15.201 |
DHS CPO "Source Selection Guide"
| 2.11. | Solicitation Correspondence |
| 2.11.1 | Solicitation Correspondence |
| 2.12. | Other |
| 2.12.1 | Other (Filled in by User) |
3. Evaluation and Award Prep
| Combined Checklist | ||
| Section Number | Section Name | Reference |
| 3 | Evaluation and Award Prep. | |
| 3.1 | Proposed Receipt Documentation | |
| 3.1.1 | Record of Late Proposals/Bids/ Determinations/Notices | FAR 14.304, 15.208 |
| 3.1.2 | Record of Oral Presentations | FAR 15.102 |
| 3.1.3 | Mistake in Bid/Proposal Resolution | FAR 14.407-1, 15.306(b)(3)(i) |
| 3.1.4 | Abstract of Offers | FAR 4.803(a)(10), 14.403(a) |
| 3.1.5 | Successful Proposal(s) | FAR 4.803(a)(10) |
| 3.1.6 | Unsuccessful Proposal(s) | FAR 4.803(a)(10) |
| 3.1.7 | System for Award Management (SAM) Entity Record | FAR 4.803(a)(11), 3009.103(a)(70) |
| 3.1.8 | Bonds / Insurance | FAR 4.803(a)(8), 28.1, 28.2, 28.3 |
| 3.2 | Cancellation/Rejection Determination | |
| 3.2.1 | Solicitation Cancellation/Rejection Determination | FAR 14.209, 14.404-1(c), 14.404-2, 14.404-3, 14.406 |
HSAM 3014.404-1
| 3.2.2 | Bid/Proposal Acceptance Period Extension | FAR 14.404-1(d), 15.208(d) |
| 3.2.3 | Notice to Bidders/Offerors of Rejection of all Bids/Proposal | FAR 14.404-3, 15.305(b) |
| 3.2.4 | Agency Head Determination to Reject all Bids | FAR 14.404-1(c) |
HSAM 3014.404-1
| 3.3 | Source Selection Documentation | |
| 3.3.1 | Technical and Past Performance Evaluation Documentation | FAR 15.305(a)(2) and (3) |
| 3.3.2 | Price/Cost Evaluation Documentation | FAR 4.803(a)(19), 15.305(a)(1) |
| 3.3.3 | Organizational Conflict of Interest (OCI) Resolution Documentation | FAR 9.506(d) |
| 3.3.4 | Successful Offeror Representations and Certifications | FAR 4.803(a)(11), 4.1201(c) |
| 3.3.5 | Bid Responsiveness Determination | FAR 14.301 |
| 3.3.6 | Prenegotiation Objective Memorandum | FAR 15.406-1 |
HSAM 3015.406-170
| 3.3.7 | Weighted Guidelines Profit/Fee Objective (DHS Form 700-17) | HSAM 3015.404-4 |
| 3.3.8 | Price Negotiation Memorandum | FAR 15.405(a) |
| 3.3.9 | Source Selection Decision Documentation | FAR 4.803(a)(13), 12.602(c), 15.305(a), 15.308, 16.505(b)(1)(ii)(F) and (G), 16.505(b)(7) |
| 3.3.10 | Documentation of Source Selection Authority Decision to Reject all Proposals | FAR 4.803(a)(13), 15.305(b) |
| 3.3.11 | Competitive Range Determination | FAR 15.306(c) |
| 3.3.12 | Record of Discussions | FAR 15.306(d) |
| 3.3.13 | Proposal Revisions/Final Proposal Revisions | FAR 4.803(a)(10), 15.307 |
| 3.3.14 | Clarifications of Documentation | FAR 14.503-1, 15.306(a) |
| 3.3.15 | Price and Delivery Terms Negotiation Memorandum | FAR 16.703(c)(1) |
| 3.4 | Evaluation Support Documentation | |
| 3.4.1 | Certified Cost or Pricing Data | FAR 4.803(a)(17)(i), 15.403-4 |
| 3.4.2 | Certification of Current Certified Cost or Pricing Data | FAR 15.406-2 |
| 3.4.3 | Data Other than Certified Cost or Pricing Data | FAR 4.803(a)(17)(ii), 15.403-3 |
| 3.4.4 | HCA Waiver for Submission of Certified Cost or Pricing Data | FAR 4.803(a)(34), 15.403-1(c)(4) |
| 3.4.5 | Cost Accounting Standards Information | FAR 30.201, 30.202 |
| 3.4.6 | Field Pricing and/or Audit Assistance Requests & Reports | FAR 15.404-2 |
| 3.4.7 | Authority to Use Contractor Support for Evaluation and Analysis | FAR 37.203(d), 37.204(d) |
| 3.4.8 | Use of Contract Financing Evaluation/ Approval | FAR 32.205 |
| 3.4.9 | Pre-award Notices of Exclusion from Competitive Range | FAR 15.503(a)(1) |
| 3.4.10 | Pre-award Notice for Small Business Programs | FAR 15.503(a)(2) |
| 3.4.11 | Record of Pre-award Debriefings | FAR 15.505 |
| 3.4.12 | Pre-award Protest Resolution Documentation | FAR 33.1 |
| 3.5 | Pre-Award Reviews | |
| 3.5.1 | Internal Component Review Procedures | HSAM 3004.7002, Appendix C |
See Component Review Procedures
| 3.5.2 | DHS Legal Review | HSAM 3004.7003, Appendix C |
| 3.5.3 | OCPO Policy Review | HSAM 3004.7004, Appendix C |
| 3.6 | Pre-Award Correspondence | |
| 3.6.1 | Pre-award Correspondence | |
| 3.7 | Other | |
| 3.7.1 | Other (Filled in by User) |
4. Award
| Combined Checklist | ||
| Section Number | Section Name | Reference |
| 4. | Award | |
| 4.1. | Reporting/Clearances | |
| 4.1.1. | System for Award Management (SAM) Entity Record | FAR 4.1103, 4.1201, 9.405(e)(4) |
HSAM 3004.11
4.1.2. Federal Procurement Data System-Next Generation (FPDS-NG) Documentation FAR 4.602 - 4.606
HSAM 3004.603
4.1.3. SBA Certificate of Competency Documentation FAR 19.602-2
HSAM 3019.6
4.1.4. Contractor Responsibility Determination FAR 9.105-2
HSAM 3009.150-2
4.1.5. Adequacy of a Contractor's Accounting System Determination FAR 16.103(d)(iv)(B), 16.104(i), 30.202-7, 30.202-8 HSAM 3016.104(i)
| 4.1.6. | Pre-award Survey Report | FAR 9.106, 19.809-1 |
| 4.1.7. | Overtime Premium Approval(s) | FAR 22.103-4 |
HSAM 3022.103-4
4.1.8. Approved Subcontracting Plan FAR 19.702, 19.704
HSAM 3019.705-2, 3019.705-470, DHS Form 700-23
4.1.9. Equal Employment Opportunity Pre-award Clearance FAR 22.805 HSAM 3022.805, Appendix P
4.1.10 Congressional Notification FAR 5.303, 17.108
HSAM 3005.303(b), 3005.303-70, 3017.108, Appendix D
| 4.2. | Post-Award Reviews | |
| 4.2.1 | Internal Component Review Procedures | HSAM 3004.7002, Appendix C |
See Component Review Procedures
| 4.2.2 | HCA Review and Approval | CSOP Guide (IV.G.) |
| 4.2.3 | DHS Legal Review | HSAM 3004.7003, Appendix C |
| 4.2.4 | OCPO Policy Review | HSAM 3004.7004, Appendix C |
| 4.3. | Signed Contract Award Document | |
| 4.3.1. | Signed Contract/Agreement Award Document | FAR 4.803(a)(26)(i) |
| 4.3.2 | Funding Document Certified by Budget Office | HSAM 3032.702-70(a) |
CSOP Guide (IV.F.)
| 4.4. | COR Documentation | |
| 4.4.1. | COR Appointment Letter | FAR 1.602-2 |
HSAM 3004.803-70(c), 3042.270-3
4.4.2. COR's Supervisor Notification Letter FAR 1.602-2
HSAM 3004.803-70(c), 3042.271-2
| 4.5. | Post-Award Documentation | |
| 4.5.1. | Post-award Notification to Unsuccessful Offeror(s) | FAR 14.409, 15.503(b)(1) |
4.5.2. Post-award Debriefing(s) Documentation FAR 15.506
HSAM 3015.506
4.5.3. Contract/Agreement Award Synopsis FAR 5.301
HSAM 3005.301
| 4.5.4. | Post-award Conference/Orientation/Kick-Off Meeting | FAR 42.503-3 |
| 4.5.5. | Contract Award Synopsis for Recovery Act Actions | FAR 5.704 |
| 4.5.6 | Financial Management Systems Coordination | CSOP Guide (IV.F.) |
| 4.6. | Award Correspondence | |
| 4.6.1. | Award Correspondence | |
| 4.6.2. | Contract/Agreement Distribution | FAR 4.201, 4.202 |
HSAM 3004.202
| 4.7. | Other |
| 4.7.1. | Other (Filled in by User) |
5. Administration
| Combined Checklist | ||
| Section Number | Section Name | Reference |
| 5. | Administration | |
| 5.1. | Modifications | |
| 5.1.1. | Modifications | FAR 43.1 |
HSAM 3043
| 5.2. | Miscellaneous Post Award | |
| 5.2.1. | Delegation of Contract/Agreement Administration | FAR 42.202 |
HSAM 3042.202
5.2.2. Post-award Protest Documentation FAR 15.507, 33.102
HSAM 3033.1
| 5.2.3. | Proposal/Bid Mistakes After Award Determination | FAR 14.407-4, 15.508 |
| 5.2.4. | Contract Notification of Size Status Rerepresentation | FAR 19.301-2 |
| 5.2.5. | Novation Agreement | FAR 42.1204 |
| 5.2.6. | Change-of-Name Agreement | FAR 42.1205 |
| 5.2.7. | Contractor Purchasing System Review | FAR 44.3 |
HSAM 3044.3
| 5.2.8. | Consent to Subcontract | FAR 44.2 |
| 5.2.9. | Subcontracting Reports | FAR 19.704 |
HSAM 3019.704-70
5.2.10 Audit Report(s) FAR 42.1, 42.705-1, 42.705-2
HSAM 3042.170, 3042.705-1
5.2.11 Report of Actual or Potential Labor Disputes FAR 22.101-3
HSAM 3022.101-3
5.2.12 Inspection and Acceptance Records FAR 46.5, 46.6
HSAM 3046.6
5.2.13 Contractor Performance Evaluation Report(s) FAR 42.1502
HSAR 3042.1502
HSAM 3042.1502, 3042.1503
| 5.2.14 | Progress and Financial Reports | FAR 42.1104, 42.1106 |
| 5.2.15 | Engineering Change Proposal | FAR 4.803(a)(35) |
| 5.2.16 | Value Engineering Proposal(s) | FAR 48.103 |
HSAM 3048.103
5.2.17 Patents, Data, and Copyright Report(s) FAR 27.201-203, 27.305
HSAR 3027
HSAM 3027.3
5.2.18 Property Management System Analysis/ Notification FAR 45.105
HSAM 3045.105
5.2.19 FOIA Request Documentation FAR 24.2
HSAM 3005.401
| 5.2.20 | Contract Financing Payments | FAR 32.007 |
| 5.2.21 | Invoice(s)/Voucher(s) | FAR 42.302 |
HSAM 3032.7002
| 5.2.22 | Payroll Review | FAR 22.406-1, 22.406-4, 22.406-6, 22.406-7 |
| 5.2.23 | Award Fee Evaluation & Supporting Documentation | FAR 16.401 |
| 5.3. | Disputes/Claims/ REA's (FAR 33) | |
| 5.3.1. | Contractor Request for Contract Adjustment (Public Law 85-804) | FAR 50.103-3 |
| 5.3.2. | Disputes/Claims/Request for Equitable Adjustments Supporting Documentation | FAR 8.406-6, 33.2, 50.103-6 |
HSAR 3033.2
HSAM 3033.2
| 5.3.3. | Memorandum of Decision for Approval/Denial of Contractor Request for Contract Adjustment for Extraordinary Contract Actions | FAR 50.103-3, 50.103-6 |
| 5.3.4. | Memorandum Documenting both the Determination and Corrective Action Taken as a Result of Defective Certified Cost or Pricing Data | FAR 15.407-1 |
| 5.3.5. | T&M/LH Price Analysis to Increase Ceiling | FAR 12.207, 16.601 |
| 5.4. | Notices/Letters | |
| 5.4.1. | Stop Work Orders | FAR 4.803(a)(32), 42.1303 |
| 5.4.2. | Notice to Proceed | FAR 4.803(a)(32) |
| 5.4.3 | Change Order Documentation | FAR 43.204 |
HSAM 3043.3205
| 5.5 | Options (FAR 17) | |
| 5.5.1 | Exercise of Option Supporting Documentation | FAR 17.207 |
HSAM 3017.207-70
| 5.5.2 | Service Contract Act Wage Determination of Exercise of Option | FAR 22.1007 |
| 5.5.3 | Notification to Interested Parties Under Collective Bargaining Agreements | FAR 22.1010 |
| 5.5.4 | Certified List of Service Employees, or Seniority List | FAR 22.1020 |
| 5.6 | Delinquency/ Termination/Cancellation (FAR 49) | |
| 5.6.1. | Delinquency/Termination/Cancellation Notice and Supporting Documentation | FAR 49.102, 49.601, 49.607 |
| 5.6.2. | CO Termination Settlement Agreement | FAR 49.109, 49.603 |
| 5.6.3. | CO Termination Settlement Negotiation Memorandum | FAR 49.110 |
| 5.7 | Administrative/Modification Reviews | |
| 5.7.1 | Internal Component Review Procedures | HSAM 3004.7002, Appendix C |
See Component Review Procedures
| 5.7.2 | ||
| HCA Review & Approval | CSOP Guide (IV.G.) | |
| 5.7.3 | DHS Legal Review | HSAM 3004.7003, Appendix C |
| 5.7.4 | OCPO Policy Review | HSAM 3004.7004, Appendix C |
| 5.8. | Contract Administration Correspondence | |
| 5.8.1. | Contract Administration Correspondence | FAR 42.401 |
| 5.9. | Other | |
| 5.9.1. | Other (Filled in by User) |
6. Closeout
| Combined Checklist | ||
| Section Number | Section Name | Reference |
| 6 | Closeout | |
| 6.1 | Contract Closeout Summary | |
| 6.1.1 | Contract/Agreement Closeout Summary | FAR 4.803(a)(37), 4.804-5 |
HSAM 3004.804-5
| 6.2 | Contract Completion Statement | |
| 6.2.1 | Contract Completion Statement/Release of Claims | FAR 4.803(a)(37), 4.804-5(c) |
HSAM 3004.804-5(a) DHS Form 700-3
| 6.3 | Final Contractor Performance Evaluation Report | |
| 6.3.1 | Final Contractor Performance Evaluation Report | FAR 4.803(a)(37), 42.1502 |
HSAM 3042.1502
| 6.4 | Record of Actions Taken | |
| 6.4.1 | Record of Actions Taken (e.g. Disposition of Classified Materials, Patent Reports, Royalty Reports) | FAR 4.803(a)(37), 4.804-5 |
| 6.5 | Final Patent Report | |
| 6.5.1 | Final Patent Report | FAR 4.803(a)(37), 4.804-5(a)(2) |
| 6.6 | Plant Clearance Report | |
| 6.6.1 | Plant Clearance Report | FAR 4.803(a)(37), 4.804-5(a)(5), 45.6 |
| 6.7 | Property Clearance | |
| 6.7.1 | Property Clearance | FAR 4.803(a)(37), 4.804-1, 4.804-2, 45.6 |
| 6.8 | Contract Audit | |
| 6.8.1 | Contract Audit | FAR 4.803(a)(20), 4.8 |
| 6.9 | Final Payment Settlement | |
| 6.9.1 | Final Payment Settlement | FAR 4.803(c)(3), 4.804-5 |
| 6.10 | Contract Funds Review/Excess Funds Deobligation | |
| 6.10.1 | Contract Funds Review/Excess Funds Deobligation | FAR 4.803(a)(37), 4.804-5 |
| 6.11 | Closeout Modification | |
| 6.11.1 | Closeout Modification, including FPDS Reporting | FAR 4.804-5, 43.1 |
HSAR 3004.804-570
HSAM 3004.804-5(c)
| 6.12 | Closeout Correspondence |
| 6.12.1 | Closeout Correspondence |
File details come from the government source that posted it. Updated .