REQUEST FOR INFORMATION.pdf
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- Solicitation number
- 36C24825R0011
About this file
This document is a Request for Information (RFI) for a Design-Build project to upgrade the electrical system in a kitchen at the Gainesville, Florida VA facility. The project (Number 573-24-700) involves comprehensive electrical system improvements, with key requirements including an 800 Amp new panelboard, sub-fed branch circuit installation, and work to be performed primarily during after-hours (7PM-6AM). The RFI covers multiple technical and logistical aspects, such as staffing roles (SSHO and QA/QC requirements), work scheduling, access procedures, and specific electrical infrastructure specifications.
Critical project details include weekend work being permitted with Contracting Officer Representative (COR) coordination, use of Procore for project management, and specific requirements for temporary wall installations, ground penetrating radar (GPR), and HEPA filtration. The project is a design-build approach with no existing drawings available, meaning the design-build team will be responsible for developing complete design documentation. Workers will use the south food loading dock for access, VA restrooms are available, and the kitchen operates seven days a week, requiring careful work planning to minimize disruption to facility operations.
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REQUEST FOR INFORMATION (RFI)
PROJECT NUMBER: 573-24-700
PROJECT TITLE: DB - Upgrade Electrical System - Kitchen
PROJECT LOCATION: GAINESVILLE,FLORIDA
TO: Rusiecki, Eugene
REPLY NEEDED BY: 03-17-2025
1. Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO?
No.
2. If no to the question above, will the SSHO need to be full-time for this project? Yes
3. Please clarify if a superintendent can be a dual hat to cover the requirements of
QA/QC? Yes
4. If no to the question above, will the QA/QC need to be full time for this project?
5. Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC?
No
6. Is the use of temporary plastic wall panels (such as STARC panels) acceptable? Yes
7. Please provide electrical as-builts for the space. If not available, please provide construction drawings. This is a Design build; no drawings are available.
8. Please provide architectural as-builts for the space. If not available, please provide construction drawings. This is a Design build; no drawings are available.
9. Please provide plumbing as-builts for the space. If not available, please provide construction drawings. This is a Design build; no drawings are available.
10. Please provide the Basement Floor Plan. Attached.
11. Please provide the Gainesville VA Electrical Code. Attached
12. Please provide Data Spec Sheets for the new equipment Attached.
13. Please clarify the plumbing scope and intent. See Kitchen’s equipment Spec.
14. Please confirm if plumbing design will be required. Yes
15. Please clarify if any of the new equipment will require natural gas. Not required.
16. Please clarify work hours. See SOW.
17. Please provide the load requirement of the new panelboard.800 Amp
18. Please provide available drawings of the space/area for the new panel location? Additionally, please provide available drawings showing the VA’s desired conduit routing. This is a Design build; no drawings are available.
19. Please provide a power one-line diagram of the kitchen electrical equipment and upstream electrical distribution. Additionally, please provide a list of kitchen equipment both existing and new and their appropriate demands. This is a Design build; no drawings are available.
20. Does the upstream electrical equipment that will feed the new kitchen electrical panel have enough capacity to support the new panel and potential increased loads? Yes
21. Is there an existing main breaker currently installed that is dedicated to the project? Please provide information regarding the existing switchgear regarding breaker types and manufacturers. This is a Design build. A breaker is currently not assigned to the project. The gear was made available to observe during the walk through.
22. Is a power coordination study for the project required to include the existing upstream electrical equipment and new loads? No
23. What is the expected spare capacity required for future loads required in the new distribution / panel board? Panelboard expected to have 10 to 20 % spare slots for additional circuit breakers.
24. What AIC rating is recommended or required for the new distribution panel? Design Build A-E to specify.
25. Will a surge suppression device be required at the new panel? Yes
26. Are there any spare conduits required to be stubbed into the ceiling space? No
27. Is a power coordination study for the project required to include the existing upstream electrical equipment and new loads? No
28. Is third party testing required for 480 VAC wiring and testing of new distribution center? No
29. Will sub fed branch circuit installation be required into the kitchen area for this project? Yes
30. Please confirm work hours are 7PM-6AM. Listed in the solicitation.
31. Please designate a lay down area for dumpsters, tool and material storage, etc. Laydown area will be determined when construction begins.
32. Please provide all as builts, latest drawings, and any other documentation that would be beneficial in this project This is a Design build; no drawings are available.
33. Please specify which bathrooms workers/employees are to use, or is a portlet need to be ordered. Workers and use VA restrooms and must keep area clean. If not, then workers will be force to use portlet.
34. If portlet is to be used please designate a viable area to place the portlet
35. Please specify the ingress/egress for workers, material delivery, etc. (are key cards needed for building access as this is after hours work?) Plan with COR if work are after hours for Key card access. Workers to use the south food loading dock for ingress/egress and deliverires.
36. Please confirm how and where negative air/HEPA will be exhausted to for each phase of work (i.e. interstitial space or specify a window for removal) Work in the kitchen must have self-contained HEPA filtration in enclosed workspace.
37. If a window is to be removed who is responsible for removal, storage, and reinstall of the window No window available.
38. Please show where the fire sprinkler shut off and drain are located, and how to properly shut the system off and drain. Not applicable
39. In the event of a scheduled shut down of the fire sprinkler system, will the VA manage the valve closure, isolation of the system, and refill of the system? VA will oversee the contractor performing the mentioned tasks of the fire sprinkler system
40. Confirm if Procore is acceptable to be used as the project’s management tool for submittals, record keeping, and project organization of the project’s data. Yes
41. Is weekend work available? If so is work during normal daytime hours permitted during the weekend? Kitchen function 7 days a week. Weekend work to be planned with COR. Work can early morning hours before kitchen open and after kitchen closed.
42. Please provide a detailed and clarified statement and/or scope of work.
See the Solicitation
43. If any additional hazardous material is found/discovered in the performance of the project, would this be considered an unforeseen condition? This is a design-build project. Designers a to find hazardous material as much as possible. If this discovery not included in design then it would be unforeseen condition.
44. Please clarify if a superintendent can be a dual hat to cover the requirements of Superintendent and SSHO? See Item 1 above.
45. If no to the question above, will the Superintendent and SSHO need to be dedicated full-time to this project? See item 2 above,
46. Please clarify if a superintendent can be a dual hat to cover the requirements of Superintendent and QA/QC? See item 3 above.
47. If no to the question above, will the QA/QC need to be dedicated full time to this project? See item 4 above.
48. Can a superintendent be a triple hat to cover the requirements of Superintendent, SSHO, and QA/QC? See item 5 above.
49. Will the VA be designating a person/persons, to allow access to areas that have been scheduled to be worked in that may be locked or require special access? (i.e. after hours access to building and work space) COR will obtain key card for superintendent to use.
50. Please provide the required outage request lead-time and process for service shutdown related MEP? At least three weeks in advance due to processing of bulletin.
51. Will the Owner or GC be responsible for purchasing testing and lab services? Yes – depends on the type of testing
52. Please confirm the medical gas requirements (and/or medical gas required per location). Not applicable
53. Please provide a medical gas equipment schedule for this project Not applicable
54. Please confirm furnishing schedule of responsibilities (what is GC provided and installed, Owner provided and GC installed, and Owner provided and owner installed) Design-build project – A/E to include in design.
55. In places that drywall is removed/to be replaced please specify if standard type x drywall is to be used, or an alternative drywall such as Hi-Abuse board or an XP type board that is mold/moisture resistant. See VA Specification on dry wall installation.
56. For the installation of temporary walls, is it acceptable to construct a hard wall extending to the bottom of the ceiling grid, followed by the application of 6mil fire-rated polyethylene and duct tape to seal the gap between the grid and the deck above?
57. Please confirm a deck height. ~10.5 ft.
58. Will the crawl space be considered "confined space"? No
59. Will the work from main electric room to the electric room in the kitchen have to be done after hours? No
60. Has an electrical study been done? No
61. If no to the above question, is the contractor required to dictate size of panels and count? This is a Design build project.
62. Will suspended transformers in electric rooms be allowed? Yes provided they are supported per code and VA Specification.
63. Is contractor required to do GPR (ground penetrating radar) on kitchen floor for core drilling or slab cutting? Yes this is required as listed in the solicitation.
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