refresh.docx
DOCX document 17 KB Posted
- Attached to
- City of Tampa PC Refresh (Bid Discount)
- Solicitation number
- 26-P-00078
- Issued by
- Hillsborough County, Florida
About this file
This is a bid specification document for the City of Tampa's Technology & Innovation Department regarding Project 26-P-00078, a comprehensive personal computer hardware refresh for Hillsborough County. The procurement seeks 175 HP EliteBook 6 G1i 16-inch laptops with Thunderbolt 4 docking stations, 120 HP ProDesk 4 Mini G1i desktop systems, 5 HP ZBook Fury 16-inch mobile workstations with Ultra docking stations, 10 HP EliteBook X G1i 14-inch executive laptops with USB-C docking stations, 30 HP Series 5 Pro 23.8-inch FHD monitors, and 15 HP Series 5 Pro 27-inch QHD monitors. All equipment must be new, genuine OEM products with manufacturer warranties ranging from three years for most items to coverage specified as 9x5 in-warranty with depot or onsite repair options. Sealed bids are due by 3:00 p.m. on Friday, January 16, 2026, through the OpenGov eProcurement Portal. The contract will have a two-year award period with options for three additional one-year renewals. Deliveries must occur within 15 working days of purchase order receipt, with comprehensive documentation required within five business days of delivery.
Bidders must submit firm, all-inclusive pricing covering shipping costs F.O.B. Tampa, Florida, with all applicable taxes included. The City of Tampa has implemented a Small Local Business Enterprise (SLBE) set-aside with a five percent bid discount (up to $10,000) for City of Tampa-certified SLBE vendors, with four identified participating vendors: Commski LLC, SAT Industrial Supplies & Solutions LLC, Tensus Technology LLC, and YOUR TECH Solutions LLC. An additional two percent evaluation discount is available for vendors voluntarily complying with criminal history screening practices. The estimated contract value is $550,000.00. Vendors must be registered to conduct business in Florida and complete required documentation including DMI-10, DMI-20, and potentially DMI-40 forms, along with bidder affidavits, conflict of interest disclosures, and public records declarations. The City reserves the right to award to multiple bidders and adjust quantities without penalty.
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Other files
| File | Type | Posted |
|---|---|---|
| City_of_Tampa_PC_Refresh_(Bid_Discount).pdf | ||
| DMI-30-Form-Payment-Package-or-Final-with_Invoices_SLBE.pdf | ||
| DMI-40-Form-LOI-Letter-of-Intent_SLBE.pdf | ||
| 26-P-00078_-EBO-Determination-Letter-SLBE.pdf | ||
| refresh.docx | DOCX document | |
| 26-P-00078_-Minimum-Certified-Contact-List-SLBE.xlsx | XLSX spreadsheet |
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Text version
1. Introduction [City of Tampa ] invites qualified vendors to submit bids for the supply and delivery of laptops, workstations, desktops, docking stations, and monitors as specified below. All equipment must be new, genuine OEM products and include the required warranty coverage.
2. Bid Items and Technical Specifications
A. Standard Laptop with Docking Station Model: HP EliteBook 6 G1i 16-inch Notebook AI PC (AV3Y5AV) Dock: HP Thunderbolt 4 100W G6 Dock Quantity: 175 units Minimum Specifications:
· 16GB (2x8GB) DDR5 5600 SODIMM
· 512GB PCIe NVMe Value SSD
· RX Long Life 56Whr Fast Charge, 3-cell battery
· Verizon LTE capability
· Warranty: HP 3-Year Pickup & Return Notebook Hardware Support
· Depot repair, 3–7 business day turnaround
· Coverage: 9x5, in-warranty
B. Standard Desktop Systems Model: HP ProDesk 4 Mini G1i Desktop AI PC (AR1N9AV) Quantity: 120 units Minimum Specifications:
· 16GB (2x8GB) DDR5 5600 SODIMM
· 1TB SSD
· Warranty: HP 3-Year Next Business Day Onsite Desktop Hardware Support
· Onsite repair
· Next business day response
· Coverage: 9x5, in-warranty
· Excludes external monitors
C. High-Level Laptop Workstations Model: HP ZBook Fury 16-inch G11 Mobile Workstation Dock: HP Thunderbolt 4 Ultra 280W G6 Dock Quantity: 5 units Minimum Specifications:
· 32GB (2x16GB) DDR5 5600 SODIMM
· 512GB PCIe NVMe TLC SSD
· NVIDIA RTX 3500 Ada, 12GB
· Verizon LTE capability
· Warranty: HP 3-Year Pickup & Return Notebook Hardware Support
· Depot repair, 3–7 business day turnaround
· Coverage: 9x5, in-warranty
D. Executive Laptops with Dock Model: HP EliteBook X G1i 14-inch Next Gen AI PC Dock: HP USB-C Dock G5 Quantity: 10 units Minimum Specifications:
· 16GB (2x8GB) DDR5 5600 SODIMM
· 512GB PCIe NVMe Value SSD
· Verizon LTE capability
· Warranty: HP 3-Year Pickup & Return Notebook Hardware Support
· Depot repair, 3–7 business day turnaround
· Coverage: 9x5, in-warranty
E. Standard Monitors
1. 24" FHD Monitor Model: HP Series 5 Pro 23.8-inch FHD Monitor (524pf) Quantity: 30 units Minimum Specifications:
· 3-year limited warranty
2. 27" QHD Monitor Model: HP Series 5 Pro 27-inch QHD Monitor (527pq) Quantity: 15 units Minimum Specifications:
· 3-year limited warranty
File details come from the government source that posted it. Updated .