(Reference Only) 2025-050 Design Professional Justice Center Expansion.pdf

Board of Commissioners Solicitation No: 2025-050

Request for Qualifications (Step I) and

Request for Interviews (Step II) to provide

Design Professional Services for

Project No: GSA-2025-006

Justice Center Expansion 90 North Street, Canton, GA 30114

Issue Date: July 24, 2025

TABLE OF CONTENTS

A. PROJECT FACT SHEET

B. SOLICITATION OVERVIEW

1. General Project Information

2. Procurement Process

3. Terms

C. REQUEST FOR QUALIFICATIONS (RFQ)

1. Questions and Request for Clarifications

2. Minimum Qualifications

3. Evaluation Criteria

4. Statement of Qualifications Contents

5. Submittal of Statements of Qualifications

6. Finalist Notification

D. REQUEST FOR INTERVIEWS (FROM QUALIFIED FINALIST)

1. Questions and Request for Clarifications

2. Site Visit for Finalist Firms

3. Interview Information

4. Criteria for the Evaluation of Firms

5. Instructions for Preparing Fee Proposals

6. Final Selection

E. ATTACHMENTS

Provided to All Proposers

1. Cherokee County Justice Center Space Needs Assessment Final Report February 2025 (PDF)

2. North Street Project - Proposed IGA Narrative with Exhibits 12 May 2025 (PDF)

3. Cherokee County Standard Solicitation T_Cs_FORMS_REV 7-11-2024 (PDF)

4. County Professional Services Insurance Requirements

5. County Agreement: AIA B101™ – 2017, Standard Form of Agreement Between Owner and Architect

Provided to Finalist Firms in Step II

1. Ratified Intergovernmental Agreement dated July 15, 2025.

2. Justice Campus Expansion Concept Diagrams

a. Justice Concept Diagrams Prototype Jan 2025 (PDF)

b. Justice Concept Diagrams Phase 1 - July 16, 2025 (PDF)

c. Justice Concept Diagrams Phase 2 - July 16, 2025 (PDF)

F. REQUIRED ITEMS (Pass/Fail)

Must be submitted along with your Statement of Qualifications. Required forms APPENDIX “A” through “F” are in the “Cherokee County Standard Solicitation T_Cs_FORMS_REV 7-11-2024.pdf” attachment.

1. APPENDIX “A”: INFORMATION & ADDENDA ACKNOWLEDGEMENT FORM

2. APPENDIX “B”: NON-COLLUSION AFFIDAVIT

3. APPENDIX “C”: CONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-91(b)(l)

4. APPENDIX “D”: REFERENCES

5. APPENDIX “E”: ACCEPTANCE OF COUNTY AGREEMENT

6. APPENDIX “F”: CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND …..

7. INSURANCE : As requested in the “County Professional Services Insurance Requirements”

8. CERTIFICATIONS / LICENCES / REGISTRATIONS: As required by law and/or as requested.

Provide copies:

Relevant licenses. (i.e., Registered Architect, Professional Engineer, Etc.)

Registered to do business in the State of Georgia with the Georgia Secretary of State

End of Section

A - PROJECT FACT SHEET

Design Professional Services

Solicitation No. 2025-050 Project No: GSA-2025-006 Justice Center Expansion

90 North St, Canton, GA 30114

The following Schedule of Events represents the Owner’s best estimate of the schedule that will be followed. All times indicated are prevailing times in the Eastern Standard Time Zone. The Owner reserves the right to adjust the schedule as deemed necessary.

STEP I

Date Time Activity

7/24/2025 --- a. Owner issues public advertisement of RFQ/P

8/1/2025 11:00 AM b. Pre-Proposal Conference (Bluffs - Salacoa Room)

8/7/2025 5:00 PM c. Deadline for submission of questions

8/14/2025 5:00 PM d. Deadline for submission of Statement of Qualifications

8/19/2025 --- e. Selection Committee meets to determine finalist firms

STEP II

8/19/2025 --- a. Owner issues Request for Interviews for finalist firms

8/22/2025 11:00 AM b. Site Visit for finalists firms

8/27/2025 5:00 PM c. Deadline for submission of questions

9/4/2025 9:00 AM d. Owner interviews finalist firms

9/16/2025 6:00 PM e. Board of Commissioners Consideration of Approval

Cherokee County Procurement Department procurement@cherokeecountyga.gov with cc to:

Brian E. Davis, Sr. Procurement Specialist bedavis@cherokeecountyga.gov

Office: 770-721-7805

Upload one (1) electronic copy of the complete package in .pdf format to the County’s official platform (“Designated Website") at: https://www.bidnetdirect.com/georgia/cherokeecounty

SCHEDULE OF EVENTS

SUBMISSION INFORMATION

POINT OF CONTACT (POC)

mailto:procurement@cherokeecountyga.gov mailto:bedavis@cherokeecountyga.gov https://www.bidnetdirect.com/georgia/cherokeecounty

B - SOLICITATION OVERVIEW

Design Professional Services

The General Services Agency (GSA), on behalf of the Cherokee County Board of Commissioners (CCBoC) as “Owner”, is seeking Statements of Qualification (SOQ) from architects with justice center experience, interested in providing design professional (DP) services for a project known as Project No. GSA-2025-006 Justice Center Expansion.

1. GENERAL PROJECT INFORMATION

To address the next iteration of growth at the Cherokee County Justice Center Campus at 90 North Street, Canton, GA 30144, the County seeks to undertake improvements to the Frank C. Mills Justice Center circa

1994 (Existing Courthouse) to include a new, multi-story addition (Annex), plus selected interior renovations and building system replacements.

Project Scope

The initial scope of services will include program and concept verification, existing conditions analysis, phasing plans, schematic design documents, detailed building system narratives, comprehensive cost modeling and artists renderings for an addition of approximately 120,000 square feet and 66,700sf of renovations to the existing courthouse as identified in the Justice Center Space Needs Assessment updated by the National Center for State Courts earlier this year. See Attachment 1.

The expansion of the Justice Campus is a component of a mixed-use development proposed by the

Downtown Development Authority (DDA) of Canton. Civil design and engineering for the City’s scope, as well as the Annex, will be provided by the DDA. Parking required for the Annex is proposed as a shared multi-level parking deck to be designed, engineered and constructed by the DDA. See Attachment 2.

The DP will be required to closely coordinate with the City of Canton, the DDA and the DDA’s design and engineering team. On behalf of the County, the DP will be required to provide QA/QC/Peer review to the

DDA’s civil engineer and parking deck designer as necessary to ensure all Justice Center Expansion needs are met and properly coordinated. The County reserves the right to engage a civil design and engineering firm solely for its scope of work, as necessary to accomplish their goals.

Site

The Annex addition site lies within a 6-acre development area bounded by Brown Street, North Street, the east facades of the existing courthouse and its parking deck. Other structures and components currently within the project area include the historic courthouse, the east entry drive and sally port, the

Cherokee North Apartment complex, and the property between the apartments and the law office of Bray and Johnson. Portions of the project area are owned by Cherokee County with the balance under the ownership of the DDA.

Development Roles and Responsibilities

The DP will assist the County in co-creating with the City of Canton and DDA, the North Street architectural façade of the Annex (and possibly a portion of the east façade); a connection to the mixed-use project’s parking deck; and the design and coordination of a security screening area within (or possibly adjacent to) the parking deck. The details of the County and DDA current responsibilities are outlined through an intergovernmental agreement, which will be provided to finalist firms in Step II.

Authorities Having Jurisdiction

The project area is in the historic district and the water and sewer service areas of the City of Canton.

Although the City of Canton provides zoning, building, permitting, life safety, and preservation control of the project site, the County will provide review, oversight and approval for these tasks for the Annex addition and existing courthouse renovation.

Project Budget

The preliminary stated construction cost limitation (SCCL) for the existing courthouse renovation is

$24.7M. The preliminary SCCL for the Annex core and shell is $30M. The SCCL for selected tenant upfits of the Annex is to be determined. All budgets are subject to change pending final program, funding availability and/or other circumstances.

Project Schedule

Design

The goal for completion of services sought by this solicitation is not to exceed 90 days from notice to proceed. The County intends to engage a CM@R as soon as practically possible to provide pre-construction services and SCCL verification.

The goals for construction are as follows:

Phase I 2026 Annex Core & Shell Construction

Parking Deck (by the DDA)

2026/2027 Selected Annex Tenant Upfits

Phase II 2026/2027 Selected Renovations and System Replacements to the Mills Building

Completion of all projected Annex tenant upfit needs will be in future phases, dependent upon funding availability and the priorities of the court systems’ needs at the time.

Construction Methodology

It is the intent of the County and the DDA to procure construction services via the County’s standard procurement procedures to arrive at a single construction firm to deliver all projects within the development; however, DDA reserves the right to engage a construction firm solely for its scope of work, as necessary to accomplish their goals.

Currently, construction services are envisioned to be via a Construction Manager at Risk; however, there are components of the project, such as the parking structure, that may be better suited to a Design-Build form of delivery. Final determination of the construction form of contract for the County’s scope, is to be determined pending the completion of the scope sought by this solicitation.

Contract Information

The contract for design professional services will be AIA Document AIA B101™ – 2017, Standard Form of

Agreement Between Owner and Architect.

Firms are encouraged to review and become familiar with the terms and conditions of this agreement.

Firms participating in this procurement process agree to execute the contract form as part of (APPENDIX

“E”: ACCEPTANCE OF COUNTY AGREEMENT).

The successful design professional selected for this solicitation is not prohibited from future phases of the project, including but not limited to Design Development Documentation; GMP/Construction

Documentation and Construction Administration Services for the renovation, annex core and shell and/or the annex upfit.

2. PROCUREMENT PROCESS

Step I - Request for Qualifications

The selection process starts with a Request for Qualifications (“RFQ”). Interested firms shall submit

Statements of Qualifications. Firms meeting the Minimum Qualifications outlined in the RFQ will have their Statements of Qualifications reviewed by a Selection Committee consisting of representatives of the

Using Agency, the GSA and internal project stakeholders such as Property Management, Information

Technology, Finance and possibly third-party representatives (i.e., Design Professional, Commissioning

Agent, etc.). The Selection Committee shall score each Statement of Qualifications to create a shortlist of the firms with the most appropriate qualifications for the Project (“Finalist Firms”).

Step II - Request for Interviews

Finalist Firms will be invited for Interviews with the Selection Committee. The Owner also reserves the right to forgo Step II and proceed to award the highest ranked firm based on the evaluations in Step I, at their discretion.

3. TERMS

All respondents to this RFQ are subject to instructions communicated in this document and additional terms and conditions contained in attachment (Cherokee County Standard Solicitation T_Cs_FORMS_REV

7-11-2024.pdf) for additional requirements. The Owner reserves the right to reject any or all Statements of Qualifications or postpone/cancel this selection/solicitation.

Statement of Agreement

With submission of a statement of qualifications (SOQ), the submitting Firm agrees that he/she has carefully examined the Request for Qualifications, and the submitting Firm agrees that it is the submitting

Firm’s responsibility to request clarification on any issue(s) in any section of the Request for Qualifications with which the submitting Firm disagrees or needs clarified.

The submitting Firm also understands that the failure to mention these items in the proposal will be interpreted to mean that the submitting Firm is in full agreement with the terms, conditions, specifications and requirements therein.

With submission of an SOQ, the submitting Firm hereby certifies that:

(a) This SOQ is genuine and is not made in the interest or on behalf of any undisclosed person, firm, or corporation

(b) The submitting Firm has not directly or indirectly included or solicited any other submitting Firm to put in a false or insincere proposal.

(c) The submitting Firm has not solicited or induced any person, firm, or corporation to refrain from sending an SOQ.

Joint-Venture Proposals

The Owner does not generally desire to enter “joint venture” agreements with multiple firms. In the event two or more firms desire to “joint venture,” a single firm must maintain status as the Prime Consultant with the remaining firms participating as Subconsultants.

C - REQUEST FOR QUALIFICATIONS (RFQ)

Step I – Request for Qualifications. All firms interested in performing Design Professional Services shall submit a Statement of Qualifications in accordance with the terms below.

1. QUESTIONS AND REQUEST FOR CLARIFICATIONS

The deadline for submission of questions relating to the RFQ is the time and date shown in the Schedule of Events shown on the Project Fact Sheet. All relevant and significant questions submitted in writing using the County’s Designated Website prior to the deadline will be compiled, with answers posted using addenda at:

For questions received after the deadline for submission of questions has past, the County will be under no obligation to respond. See also “Cherokee County Standard Solicitation T_Cs_FORMS_REV 7-11- 2024.pdf”, Section 2, for additional requirements.

2. MINIMUM QUALIFICATIONS

Firms must meet the following Minimum Qualifications to have their Statement of Qualifications reviewed and scored by the Selection Committee. All “REQUIRED ITEMS (Pass/Fail)” are identified in section “F” of the TABLE OF CONTENTS.

3. EVALUATION CRITERIA

The Selection Committee will evaluate the Statements of Qualifications which have met the above minimum qualifications according to the Criteria for the evaluation are listed below:

25% Firm Resources

Stability of the firm, including the firm’s corporate history, growth, resources, form of ownership, litigation history, financial information, and other evidence of stability.

45%

Firm Experience Staff Qualifications, and Performance

Firm’s relevant project experience and team qualifications, including the demonstrated ability of firm in creating effective design of projects comparable in complexity, size, and function to the one contemplated hereby as well as Experience of the principal, lead designer, and project manager and team members on completed projects Previous Performance of the firm including level of quality of the services of the firm to previous customers, customer’s statements of that quality, the firm’s ability to meet established time requirements, the firm’s response to project needs during design and construction, the firm’s control of design schedule, quality, and budget. Evaluators may also consider personal or previous experience with another firm(s).

30%

Approach

Firm’s suitability to provide services for the project, including the firm’s apparent fit to the project type and/or needs of the Owner, any unique qualifications for the project, current and projected workloads, the proximity of office to project location, record of addressing public safety, environmental challenges, accessibility for persons with disabilities and special needs, special services for project-related concerns, and knowledge of or experience with the local construction market.

4. STATEMENTS OF QUALIFICATIONS CONTENTS

Statements of Qualifications shall include the following information and required forms.

A

FIRM RESOURCES

A1

Provide basic company information:

1. Company name, address, name of primary contact, the year the company was established, telephone number, fax number, e-mail address, and company website.

2. Provide form of ownership, including state of residency or incorporation, and number of years in business.

3. If the firm has multiple offices, the qualification statement must include:

4. Information about the parent company and branch office separately.

5. Identify the office from which the project will be managed and its proximity to the project site.

6. Indicate the year the local office was established and the total number of staff in the office and their disciplines.

7. Is the offeror a sole proprietorship, partnership, corporation, Limited Liability Corporation (LLC), joint venture, or other structure?

A-2

Briefly describe the history and growth of your firm. Provide general information about the firm's personnel resources, including disciplines, numbers, classifications of employees, and locations and staffing of offices.

A-3a

Has the firm or any of its principals been involved in any litigation in the past five (5) years? Describe your experience with litigation with Owners and/or Contractors. List any active or pending litigation and explain.

A-3b State whether the firm, or a member thereof, has ever been removed from a contract or failed to complete a contract as assigned? If so, provide an explanation.

A-4

List the firm’s annual revenue for the parent office and the local office separately, if applicable, for the past 5 years and supply main financial and banking references.

B

FIRM EXPERIENCE, STAFF QUALIFICATIONS AND PERFORMANCE

B-1a Describe your firm's proposed design team. Firms are highly encouraged to provide a detailed organization chart

Please designate the specific individuals who will fill the key roles on your team and provide a resume for each individual. Firms should list all positions/persons that DP expects to serve or who’s time will be charged to the project. An example list might include:

Project Executive

Principal In Charge

Project Manager

Project Architect(s) | Project Interior Designer(s)

Project Engineers

Other Project Management/Support Staff, Subject Matter Experts, etc.

At a minimum, the response should include the following:

1. Resume highlighting background, education, equivalent and similar experience first, followed by experience deemed relevant by the firm.

2. Total years of experience, current professional registrations, certificates, credentials, etc.

3. Role and total years of service with the firm. If tenure is not consecutive, indicate dates.

4. Home office location. If working regionally, indicate percentage of time in metro Atlanta.

5. Proposed role, percentage of time committed and availability for this project.

a. If not a full-time employee of the proposing firm, indicate any relevant background, type, and tenure of the business relationship. (i.e. sub consulting firm, independent consultant, part-time employee of the proposing firm, etc.)

B-1b Please identify the individual (or individuals) who, from project start to finish, will be the leaders of your team and the principal points of contact between your firm and the Using Agency. Provide detailed information on the qualifications of this individual and the direction, authority, and management tools that will be provided to the individual by the firm. This individual’s competence, his/her leadership, and his/her ability to achieve customer satisfaction will be heavily considered in the selection.

B-2 Provide example project information to demonstrate the firm’s experience considered by the proposer to be similar (or relevant). Describe no less than three (3) and no more than five (5) projects in order of most relevant to least relevant.

It is highly suggested that proposers note similarities of the example projects had how they relate to this project. At a minimum, the example project information should include the following:

1. Example project name, location, year services were provided.

2. Duration of (design phase) services

3. Brief narrative for each example project and physical description to include (at a minimum) site and building area(s), number of stories, features, unique components and/or equipment relevant to this project.

4. Project delivery method; stated cost limitation; and final construction cost.

5. Construction duration.

6. Graphic information to describe the project, such as plans, elevations, sections, models, illustrations, or photography. A mix of process images and finished products is encouraged to show planning and outcome.

7. Services performed by the firm, office that led the project and key personnel that led the example project. If key personnel are not proposed for this project, indicate if they are still with the firm.

8. Indicate if personnel proposed for this RFQ/I in B-1 (above) participated in the example project, and their role.

9. Respective Owner’s contact information and stated satisfaction with the service of your firm. Provide any Owner- written letters of reference/recommendation about the firm’s performance on the project.

10. User Agency/End-user’s contact information.

11. Construction firm’s contact information. (If applicable to the project scope).

Reference letters, encouraged.

12. One page per example project preferred with a consistent layout for ease of review and comparison of information. Maximum of two pages per example project.

IMPORTANT: If an example project is the experience of an employee while employed by another firm (not the proposing firm), you must clearly indicate the employee’s role and the name and location of the firm of record for the example project. Failure to report this information will result in the firm being eliminated from consideration.

C

APPROACH

C-1 The project scope includes a significant addition and equally significant renovations on an active justice campus, within an active courthouse and along a busy downtown street. Describe your experience working on (preferably Justice) projects under similar conditions.

C-2 A survey of existing conditions and analysis to achieve close coordination with the schematic design documents is critical for pricing, phasing and construction schedule continuity. Describe your experience working on similar projects and your approach to managing these critical path elements.

C-3 Existing conditions survey and analysis is required to arrive at thorough, accurate, and well-coordinated building systems narratives which are also critical to pricing, phasing and construction schedule continuity.

1. Describe your relationship with the building systems engineers proposed for your team, indicating the type and quantity of similar projects successfully completed working together as a team (preferred) and what assignment(s) you have engaged them to perform for this project, and why.

2. If the County chooses to engage a civil engineer (see last paragraph of Project Scope, page 5), please indicate how your team would approach the addition of an engineer of record and provide the information in item one above for this firm/individual.

C-4 With respect to the current SCCL, briefly describe your team’s initial observations regarding the project scope, schedule and budget.

C-5 Though there are no goals for certification currently, what are your initial observations regarding the potential application of sustainable design principles and/or use of a sustainability rating system such as EESCA, LEED, Green Globes, EnergyStar, etc.?

Simply listing staff accreditations and certified projects is of no interest unless demonstrated as applicable to this project.

C-6 Provide any information that may serve to differentiate your firm from other firms in suitability for the project. Suitability may include, but is not limited to, the size and resources of the firm as related to the size and complexity of the Project, any special or unique qualifications for the project, any techniques or methodologies offered by the firm that may be particularly suitable for this project type, a long history and/or list of projects of this type.

5. SUBMITTAL OF STATEMENTS OF QUALIFICATIONS

To expedite the review of submittals, it is essential that respondents follow the format and instructions as follows:

Submittals must be prepared in a manner that when printed would typically fit on standard (8 ½” x 11”) paper. Boiler plate responses are discouraged. Emphasis should be on completeness, relevance, clarity of content and enough information to make your point in the least amount of explanation. Respect the review committee members’ time. Less is more.

Responses (file names) must reference the RFQ No.-MP, the firm’s name, and the word “Qualifications.”

(Naming Convention: RFQ No.-DP_Company Name_Qualifications) Example: “2024-000-DP_ABC Company_Qualifications”

The entire submittal should be submitted as ONE (1) file. Do not submit individual documents or sections separately. Upload a single file of the complete package in .pdf format to:

Proposers are reminded that failure to comply with the following could result in your submission being deemed non-responsive. Non-responsive submittals will not be considered by the selection committee:

The total page count of the submittal must not exceed 50 pages. All pages count regardless of content

- including the cover, blanks, appendices, etc.

No links to external electronic documents are permitted.

Be sure to include all REQUIRED ITEMS (Pass/Fail) Must be submitted along with your Statement of Qualifications. Required forms APPENDIX “A” through “F” are in the “Cherokee County Standard Solicitation T_Cs_FORMS_REV 7-11-2024.pdf” attachment.

1. APPENDIX “A”: INFORMATION & ADDENDA ACKNOWLEDGEMENT FORM

2. APPENDIX “B”: NON-COLLUSION AFFIDAVIT

3. APPENDIX “C”: CONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-91(b)(l)

4. APPENDIX “D”: REFERENCES

5. APPENDIX “E”: ACCEPTANCE OF COUNTY AGREEMENT

6. APPENDIX “F”: CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND …..

7. INSURANCE: As requested in the “County Professional Services Insurance Requirements”

8. CERTIFICATIONS / LICENCES / REGISTRATIONS: As required by law and/or as requested.

Provide copies:

Relevant licenses. (i.e., Registered Architect, Professional Engineer, Etc.)

Registered to do business in the State of Georgia with the Georgia Secretary of State

Statements of Qualifications must be electronically received by the Owner prior to the deadline indicated in the Schedule of Events.

Printed copies will not be accepted.

Firms are encouraged to verify that their submittal was received and should do so on the date they are due with the point of contact on the Project Fact Sheet.

6. FINALIST NOTIFICATION

Once the Selection Committee has completed the evaluation of the Statements of Qualifications, a list of the finalist firms will be posted at:

https://www.bidnetdirect.com/georgia/cherokeecounty.

End of Step I

D - REQUEST FOR INTERVIEWS FROM QUALIFIED FINALISTS

Step II – Requests for Interviews. All firms selected during the RFQ Process are invited to submit proposals and interview with the Selection Committee as further described in Section D of this RFQ in accordance with the following terms.

1. SUBMITTAL OF QUESTIONS AND REQUEST FOR CLARIFICATION

It is the responsibility of each respondent to examine the entire RFP, seek clarification in writing, and review its submittals for accuracy before submitting. Once the submission deadline has passed, all submissions will be final. The Owner will not request clarification from any single individual proposer regarding their submission, but reserves the right to ask, collectively, all parties that have submitted proposals for additional information. The deadline for submission of questions relating to the RFP is the time and date shown in the Schedule of Events on the Project Fact Sheet.

All relevant and significant questions that have been submitted in writing prior to the deadline will be compiled and answered in writing and issued directly to all proposers via E-mail. Any proposed exceptions to the RFP requirements or requests for deadline extensions must also be communicated to the Owner by the deadline to be properly considered. Any requests for proposal deadline extensions must include the reason(s) for such a request. The Owner reserves the right to approve or reject such requests as the Owner deems necessary.

Questions from Design Professionals about any aspect of the RFP, or the project, must be submitted in writing to the point of contact on the Project Fact Sheet.

2. PRE-PROPOSAL SITE VISIT

A pre-proposal site visit may be conducted by the Owner and, if so, attendance of finalist firms will be mandatory. The date for the site visit is tentatively listed above. The site visitors will convene at a time and location to be determined and communicated in the Notice to Finalists. Additional information, possibly including some program, plans and drawings, may be available at the site visit for finalist review.

The Owner reserves the right to disqualify a proposer from the selection process due to a failure by a proposer to arrive for the site visit by the scheduled time. Failure to attend a mandatory site visit will automatically result in disqualification from the selection process.

3. INTERVIEW INFORMATION

Firms selected to make presentations will be notified by the Notice to Finalists letter issued by the Point of Contact listed on the Project Fact Sheet. The Notice to Finalists’ letter will designate a place and time for the interview session and contain relevant information regarding the presentations.

The intent of the formal interview process is to provide the Selection Committee with in-depth information about the firm to make a final selection of the best-suited firm for the Project. Firms are discouraged from summary reviews of the general company history and experience previously submitted in Statements of Qualifications and/or Project Proposals unless this information is particularly relevant to the presentation. All key personnel should be present at the interview, including at a minimum: the principal in charge, project manager, project architect and other proposed team leadership deemed important to the project’s delivery by the proposer.

The interview sessions will last a total of 60 minutes.

The format for the interview will be as follows:

a) Introductions & Project Approach (35 minutes)

Introduction This is an opportunity for firms to introduce their proposed team. Each proposed team member participating in the interview session should introduce themselves to the selection committee, and should, at a minimum, address the following:

• Their relevant project experience

• Their training background

• The reason they were chosen to participate in the project

Project Approach Firms will have the flexibility to approach the presentation in a manner of their choosing. Firms should focus their presentations on their plan for managing design issues. The proposing team may use visual aids such as PowerPoint to assist with their presentation. Suggested topics include:

• Stakeholder Engagement

• Design, Construction Administration, and Close-Out Approach/Processes

• Quality Control

• Cost Control

• Schedule

• Any unique characteristics or services the firm offers

b) Questions and Answers – (25 minutes)

Twenty-five to thirty minutes of the interview time should be reserved for questions from the Selection Committee to help the Selection Committee gain additional insight into the strengths of teams being proposed and clarify any information presented in the Interview or Qualification Proposal.

4. CRITERIA FOR THE EVALUATION OF FIRMS:

The Selection Committee will evaluate the firms based upon Proposals and Interviews according to the Criteria for the evaluation listed below:

75%

Project Team and Approach, Presented

Design team’s project approach to design and construction including, but not limited to, schedule, budget, quality control, and the proposed team for this project. The Selection Committee may use references from stakeholders from previous projects of the finalists, as well as information submitted in Step I.

25%

Overall Impression of Suitability

Committee’s overall evaluation of the proposed team leadership, key team members/consultants and their ability to effectively answer questions, discuss issues and demonstrate the team’s ability to assure success to complete the project to meet the project goals within schedule and budget

5. INSTRUCTIONS FOR PREPARING FEE PROPOSALS

Fee proposals may be solicited from the finalists invited to interview. If a fee proposal is not requested prior to the interview, the intention will be to request a fee proposal from the highest rank firm at the end of the selection process. If applicable, instructions for submitting fee proposals will be included with the Notice to Finalists.

6. FINAL SELECTION

Upon completion of the evaluation and interview process by the Selection Committee, the firms will be ranked in descending order of recommendation. Negotiations will then be initiated with the best-qualified firm to finalize the terms and conditions of the contract. In the event a satisfactory fee agreement cannot be reached with the highest-ranking firm, the Owner will formally terminate the negotiations in writing and enter into negotiations in turn with the second highest ranking firm and so on until a mutual agreement is established and the Owner awards an architectural services contract.

End of Step II